South Campus HVAC Upgrades.pdf
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- Attached to
- HVAC Upgrades - South Campus
- Solicitation number
- IFB # 121-071426JA
- Issued by
- Cabarrus County, North Carolina
About this file
This is an Invitation to Bid (IFB) issued by Rowan-Cabarrus Community College in Concord, North Carolina for HVAC upgrades at the South Campus facility. The project encompasses replacement of two aging chillers (31 and 24 years old) with a modular, high-efficiency chiller system consisting of three 80-ton machines, replacement of air handling units in buildings S201 and S202, conversion of pneumatic controls to direct digital controls, and upgrade of the Building Automation System software. The scope includes all labor, materials, equipment, and services necessary for construction. A non-mandatory pre-bid conference is scheduled for 10:00 AM on Tuesday, July 28, 2026 at Building S201 Room 107, with a site visit included. Digital plans and specifications will be available beginning Tuesday, July 21, 2026 from the designer, CMTA, Inc. Sealed electronic bids in PDF format (20 MB limit) must be submitted to collegeenvironment@rccc.edu by 2:00 p.m. on Tuesday, August 18, 2026, with bids to be publicly opened and read aloud via Zoom immediately thereafter. The contract is awarded as a single prime, lump-sum basis to a qualified mechanical contractor.
Bid bonds in the amount of 5 percent of the total bid submitted are required. All bidders must be registered with the North Carolina Electronic Vendor Portal prior to proposal submission and must agree to execute a contract incorporating the State of North Carolina's General Terms and Conditions. Contractors must provide the Identification of Minority Business Participation form with the proposal, including either Affidavit A or B, with failure to complete constituting grounds for bid rejection. Payment will be made based on 95 percent of monthly estimates with final payment upon completion and acceptance of work. All mechanical contractors are subject to North Carolina General Statutes Chapter 87, Articles 2 and 4. No bid may be withdrawn for 60 days after the scheduled closing time. The owner reserves the right to reject any or all bids and to waive informalities. An alternate is included which would add heat recovery capability to the new chiller system.
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Text version
IFB # 121-071426JA SCO #23-26928-01B
223.081
South Campus HVAC Upgrades Rowan-Cabarrus Community College
1531 Trinity Church Road Concord, NC 28027
INVITATION TO BID
NOTICE TO BID
Sealed bids from qualified Contractors for the Rowan-Cabarrus Community College South Campus HVAC Upgrades Project will be received electronically in PDF format only (20 MG Limit) at collegeenvironment@rccc.edu until 2:00 p.m. on Tuesday, August 18, 2026 local prevailing time. Bids received by the deadline will be publicly opened and read aloud immediately thereafter via Zoom (Link follows). Bidders are encouraged to attend the bid opening in real time.
The Bid Name and IFB # 121-071426JA shall be referenced as the subject line of all emails.
Bids will be received for a single prime – all categories. The proposal shall be lump sum. All contractors are hereby notified that they must have proper license as required under the state laws governing their respective trades.
Bids received after the announced time and date for submittal will be rejected. Bidders are responsible for ensuring their bid is received before the deadline indicated. All firms must be registered with the North Carolina Electronic Vendor Portal (eVP and Purchase Orders) prior to presenting a proposal. Failure to register may result in disqualification. North Carolina Electronic Vendor Portal may be found at https://evp.nc.gov/
Contractual Requirement: All bidders must agree to execute a contract that incorporates and adheres to the State of North Carolina's General Terms and Conditions. These terms are available for review at: https://www.doa.nc.gov/north-carolina-general-terms-and-conditions-5-2025/open.
Bid bonds are required in the amount of 5% of the total bid submitted. If paying by check, send to:
Rowan-Cabarrus Community College PO Box 1595, (1333 Jake Alexander Blvd. S, for courier, etc.)
Salisbury, NC 28145 ATTN: Ronda Holland
Checks must be received by 2:00 pm, Tuesday, August 18, 2026. Only Bid Bond checks can be mailed, bids and other items must be sent via email.
SCOPE OF WORK
The work consists of furnishing all labor, materials, equipment, and services necessary for the construction of the project:
The existing HVAC equipment, as indicated in project documents, is at the end of its statistical life expectancy and has become maintenance intensive. This project will replace two aging chillers (31 and 24 years), which serve the entire campus, with a modular chiller solution to minimize general construction impact. The project will also replace both the S201 and adjacent S202 building air handling units that are original to the buildings and beyond anticipated life. Replace remaining pneumatic controls, which are no longer well supported, will be replaced with direct digital controls. The Building Automation System software will also be upgraded to the College standard to enhance operation of the system.
Replacement of the existing chillers with a modular high efficiency chiller will provide significantly better energy efficiency for the campus, add redundancy by having three 80-ton modular machines and lowering maintenance costs. An alternate is included which would add heat recovery to the new chiller and supply all hot water needed for dehumidification control instead of using natural gas boilers. Replacement of the air handlers will provide improved air quality within the spaces.
Replacement of pneumatic controls and the building automation system software will provide better control and monitoring of the system.
IFB # 121-071426JA SCO #23-26928-01B
223.081
PRE-BID MEETING
A Non-Mandatory Pre-Bid conference is scheduled for 10:00 AM (local time) on Tuesday, July 28, 2026 at Rowan- Cabarrus Community College, Building S201 Room 107, 1531 Trinity Church Road, Concord, NC 28027.
The meeting will address project specific questions, issues, bidding procedures and bid forms. At that time, a site visit will be conducted. Contractor is encouraged to bring all sub-contractors to tour site.
Justification of any approvals will be made available to the public in writing no later than three (3) days prior to bid date.
Drawings will be made available Tuesday, July 21, 2026.
Digital (Electronic) plans, specifications and contract documents are available at the following:
Designer: CMTA, Inc.
8801 J.M. Keynes Drive, Suite 240 Charlotte, North Carolina, 28262 Phone: 704-376-7072 Email: jcurrie@cmta.com; cltsupport@cmta.com
NOTE: The bidder shall include with Form of Proposal the form Identification of Minority Business Participation identifying the minority business participation it will use on the project and shall include either Affidavit A or Affidavit B as applicable.
Forms and instructions are included within the Proposal of Form in the bid documents. Failure to complete these forms is grounds for rejection of the bid. (GS143-128.2c Effective 1/1/2002.)
Mechanical single-prime contractors are notified that Chapter 87, Articles 2 & 4, General Statutes of North Carolina, will be observed in receiving and awarding mechanical contracts.
NOTE – SINGLE PRIME CONTRACTS: On public buildings being bid single prime, where the total value of the general construction does not exceed 25% of the total construction value, contractors under GS87 – Articles 2 and 4 (Plumbing, Mechanical & Electrical) may bid and contract directly with the Owner as the SINGLE PRIME CONTRACTOR and may subcontract to other properly licensed trades. GS87-1.1-Rules .0210
Payment will be made based on ninety-five percent (95%) of monthly estimates and final payment made upon completion and acceptance of work.
No bid may be withdrawn after the scheduled closing time for the receipt of bids for a period of 60 days.
The owner reserves the right to reject any or all bids and to waive informalities.
ZOOM MEETING LINK
Join Zoom Meeting https://rccc-edu.zoom.us/j/93017186720
Meeting chat link https://rccc-edu.zoom.us/launch/jc/93017186720
Meeting ID: 930 1718 6720
One tap mobile +16465588656,,93017186720# US (New York)
+16469313860,,93017186720# US
Join instructions https://rccc-edu.zoom.us/meetings/93017186720/invitations?signature=RJdkfiCHUHVYZf5GSWTJMIsckAjo8Uug7VHkgwDxBM4
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