Sources Sought Template Bowling Alley Repairs 36C255-26-AP-0057.docx

THIS REQUEST FOR INFORMATION (RFI)/SOURCES SOUGHT

DISCLAIMER

This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

The submission of pricing, capabilities for planning purposes, and other market information is highly encouraged and allowed under this RFI In Accordance With (IAW) FAR Part 15.201(e).

SOURCES SOUGHT DESCRIPTION

This is NOT a solicitation announcement. This is an RFI/sources sought only. The purpose of this sources sought/RFI is to gain knowledge of potential qualified sources and their size classification relative to NAICS 423910 Bowling equipment and supplies merchant wholesalers. Responses to this sources sought will be used by the Government to make appropriate acquisition decisions. After review of the responses to this sources sought, a solicitation announcement may be published. Responses to this sources sought synopsis are not considered adequate responses for a solicitation announcement.

The following VAAR policies and clauses will be applicable to this requirement if an SDVOSB/VOSB entity is interested and qualified in this requirement:

limitations on subcontracting requirements set forth in 15 U.S.C. § 657s and in VAAR 852.219-10 and 852.219-11);

852.219-77, VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction

The Department of Veterans Affairs (VA), VISN 15 Network Contracting Office, is seeking sources that can provide the following:

The St. Louis VA Medical Center (Jefferson Barracks) is requesting a contractor to conduct monthly preventative maintenance and repair to four bowling alleys located in Building 54 recreational therapy. Contractor will repair or replace any worn parts and provide all preventative maintenance lubrication to the Brunswick machines to keep them in good working order.

Provide 12 monthly PM service per machine and lane once per month totaling 48 services a year.

Service will include:

Oiling Cleaning of bowling lanes Sweeping Spot cleaning Approaches gutter and capping.

Vacuuming, greasing oiling, adjusting and Preventative maintenance of wear items.

Ensuring proper calibration and reading score correctly Inventory of repair parts needed Repair Services (Repair services shall include, but not be limited to, the following) Pinsetter Repair: Diagnosis and repair of pinsetter malfunctions, including replacement of worn or damaged parts Ball Return System Repair: Diagnosis and repair of ball return system malfunctions, including replacement of belts, motors, and other components Scoring System Repair: Diagnosis and repair of scoring system malfunctions, including replacement of sensors, displays, and other components.

Lane Surface Repair: Repair of minor damage to lane surfaces, such as scratches, gouges, or chips.

General Repairs: Diagnosis and repair of any other malfunctions or issues that may arise with the Bowling Lanes.

All repair parts will be provided by Facility Engineering Service upon request.

Contractor will not be responsible for providing parts, but will provide lists of items needed monthly to the point of contact The Contractor shall provide all labor, supervision, tools, transportation and any specialized equipment to perform the preventative maintenance on the lanes. All other repairs that fall outside preventative maintenance will be communicated to COR for review and approval from contracting officer prior to work being conducted.

It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the supplies/services that fulfill the requirement.

If you are interested and are capable of providing the sought-out supplies/services, please provide the requested information as well as the information indicated below. Response to this notice should include company name, address, point of contact, size of business pursuant to the following questions:

Please indicate the size status and representations of your business, such as but not limited to: Service Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Large Business, etc.)?

Is your company considered small under the NAICS code identified under this RFI?

Are you the manufacturer, distributor, or an equivalent solution to the items being referenced above?

If you’re a small business and you are an authorized distributor/reseller for the items identified above or an equivalent solution, do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified?

Does your company have an FSS contract with GSA, VA NAC, NASA SEWP, or any other federal contract, that can be utilized to procure the requirement listed above? If so, please provide the contract number.

Please submit your capabilities that show clear, compelling, and convincing evidence that you can meet the requirement described in the above.

Please provide your SAM UEI number.

Responses to this notice shall be submitted via email to Steve Parrott at Stephen.Parrott@va.gov. Telephone responses shall not be accepted. Responses must be received no later than Tuesday, September 2nd, 2025 at 1000 CST. If a solicitation is issued it shall be announced at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this sources sought. Responses to this sources sought notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation.