Sources-Sought-Technical-Description-Services- BPA Propane.pdf

Version – July 2015

SOURCES SOUGHT TECHNICAL DESCRIPTION FOR SERVICES

INTRODUCTION

The Mission and Installation Contracting Command at Fort Bliss, Texas is issuing this Sources Sought to identify qualified firms capable of supplying and delivering propane to multiple locations across Fort Bliss, Texas, and White Sands Missile Range (WSMR), New Mexico. The Government anticipates establishing a Blanket Purchase Agreement (BPA) with a minimum of three (3) and a maximum of five (5) vendors.

BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET

RESEARCH, THIS REQUIREMENT MAY BE SET-ASIDE FOR SMALL BUSINESSES

(IN FULL OR IN PART) OR PROCURED THROUGH FULL AND OPEN

COMPETITION, and multiple awards MAY be made. All Small Business Set-Aside categories will be considered. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.

PLACE OF PERFORMANCE

Location

% On-Site Government

% Off-Site Contractor

Fort Bliss,Texas 100% 0%

White Sands Missile Range, New Mexico 100% 0%

DISCLAIMER

“THIS SOURCES SOUGHT IS FOR INFORMATIONAL PURPOSES ONLY. THIS IS

NOT A “REQUEST FOR PROPOSAL (RFP)” TO BE SUBMITTED. IT DOES NOT

CONSTITUTE A SOLICITATION AND SHALL NOT BE CONSTRUED AS A

COMMITMENT BY THE GOVERNMENT. RESPONSES IN ANY FORM ARE NOT

OFFERS AND THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A

CONTRACT AS A RESULT OF THIS ANNOUNCEMENT. NO FUNDS ARE

AVAILABLE TO PAY FOR PREPARATION OF RESPONSES TO THIS

ANNOUNCEMENT. ANY INFORMATION SUBMITTED BY RESPONDENTS TO THIS

TECHNICAL DESCRIPTION IS STRICTLY VOLUNTARY. RESPPONSES WILL NOT

BE RETURNED TO THE RESPONDER. NOT RESPONDING TO THIS NOTICE

DOES NOT PRECLUDE PARTICIPATION IN ANY FUTURE REQUEST FOR QUOTE

(RFQ) OR INVITATION FOR BID (IFB) OR RFP, IF ANY ISSUED. IF A

SOLICITATION IS RELEASED, IT WILL BE SYNOPSIZED ON THE GOVERNMENT-

WIDE POINT OF ENTRY (GPE). IT IS THE RESPONSIBILITY OF POTENTIAL

OFFERORS TO MONITOR THE GPE FOR ADDITIONAL INFORMMATION

PERTAINING TO THIS REQUIREMENT.”

PROGRAM BACKGROUND

The Contractor is expected to refill the Government owned propane tanks in an effort to sustain 80% fill on every tank, which range in sizes. The usage of propane is seasonal, and is mainly during the months of September through March. The establishment of the BPAs does not imply any agreement on the part of the Government to place future contracts or orders with the BPA holders. The Government makes no representation as to the number of calls or actual amount of supplies to be ordered. There will be no guaranteed minimum quantities purchased and the Government will be obligated only to the extent of authorized calls placed against the resulting agreement.

REQUIRED CAPABILITIES

This agreement includes all functions, tasks and responsibilities normally performed by a propane delivery contractor. The Contractor shall be responsible for delivery of the propane to the designated areas, in efforts to sustain 80% fill on every tank. The Contractor shall comply with all applicable laws and regulations, including but not limited to Federal Law, New Mexico, and Texas State Law(s), Occupational Safety and Health Administration (OSHA) regulations, Army and installation regulations.

If your organization has the potential capacity to perform these contract services, please provide the following information: 1) Organization name, address, email address, Web site address, telephone number, and size and type of ownership for the organization; and 2) Tailored capability statements addressing the particulars of this effort, with appropriate documentation supporting claims of organizational and staff capability. If significant subcontracting or teaming is anticipated in order to deliver technical capability, organizations should address the administrative and management structure of such arrangements.

In accordance with FAR 10.001(b), agencies should not request potential sources to submit more than the minimum information necessary.

The Government will evaluate market information to ascertain potential market capacity to: 1) provide services consistent, in scope and scale, with those described in this notice and otherwise anticipated; 2) secure and apply the full range of corporate financial, human capital, and technical resources required to successfully perform similar requirements; 3) implement a successful project management plan that includes: compliance with tight program schedules; cost containment; meeting and tracking performance; hiring and retention of key personnel and risk mitigation; and 4) provide services under a performance based service acquisition contract.

SPECIAL REQUIREMENTS:

• Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures as per the installation SOP. The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes. Berry Amendment

ELIGIBILITY

The applicable NAICS code for this requirement is 325120 with a Small Business Size Standard of 1,000 employees. The Product Service Code is 6830. Businesses of all sizes are encouraged to respond; however, each respondent must clearly identify their business size in their capabilities statement.

ADDITIONAL INFORMATION AND SUBMISSION DETAILS (CAPABILITIES

STATEMENT)

A draft Performance Work Statement (PWS) is attached for review.

Interested parties are requested to submit a capabilities statement of no more than ten

(10) pages in length in Times New Roman font of not less than 10 pitch. The deadline for response to this request is no later than 09:00 AM, MST, 19 May 2026. All responses under this Sources Sought must be e-mailed to hasan.j.williams.mil@army.mil and susette.lujardolahera.mil@army.mil .

This documentation must address at a minimum the following items:

1.) What type of work has your company performed in the past in support of the same or similar requirement?

2.) Can or has your company managed a task of this nature? If so, please provide details.

3.) Can or has your company managed a team of subcontractors before? If so, provide details.

4.) What specific technical skills does your company possess which ensure capability to perform the tasks?

mailto:hasan.j.williams.mil@army.mil mailto:susette.lujardolahera.mil@army.mil

5.) Please note that under a Small-Business Set-Aside, in accordance with FAR 52.219-14, the small business prime must perform at least 50% of the work themselves in terms of the cost of performance. Provide an explanation of your company’s ability to perform at least 50% of the tasking described in this PBSOW for the base period as well as the option periods.

6.) Provide a statement including current small/large business status and company profile to include number of employees, annual revenue history, office locations, DUNs number, etc.

7.) Respondents to this notice also must indicate whether they qualify as a Small, Small Disadvantaged, Women-Owned, HUBZone, or Service Disabled Veteran- Owned Small Business Concern.

8.) Include in your response your ability to meet the requirements in the Facility and Safeguarding requirements.

The anticipated duration of the BPA shall be five (5) years, from 01 July 2026 to 30 June 2031

The estimated period of performance is 01 July 2026 – 30 July 2027.

The contract type is anticipated to be Firm-Fixed Price.

The proposed contract is anticipated to include tasking that would be accomplished by labor categories that are subject to the Service Contract Act or a collective bargaining agreement.

Your response to this Sources Sought including any capabilities statement, shall be electronically submitted to the Contract Specialist, SSG Hasan Williams, in either Microsoft Word or Portable Document Format (PDF), via email hasan.j.williams.mil@army.mil and susette.lujardolahera.mil@army.mil .

All data received in response to this Combined Synopsis that is marked or designated as corporate or proprietary will be fully protected from any release outside the Government.

No phone calls will be accepted.

All questions must be submitted to the contract specialist identified above. The Government is not committed nor obligated to pay for the information provided, and no basis for claims against the Government shall arise as a result of a response to this Sources Sought.

mailto:hasan.j.williams.mil@army.mil mailto:susette.lujardolahera.mil@army.mil