Sources-Sought-Technical-Description_JWICS VTC_v2FINAL.pdf

Version – July 2015

SOURCES SOUGHT TECHNICAL DESCRIPTION

SUPPLY W/ Incidental Service

Joint Worldwide Intelligence Communications System (JWICS)

Videoteleconference (VTC) Technical Refresh

INTRODUCTION

The United States Army Contracting Command, 410th Contracting Support Brigade (CSB) is issuing this sources sought synopsis as a means of conducting market research to identify parties having an interest in and the resources to support the requirement for : United States Army South (ARSOUTH) Video Teleconference (VTC) Audio Visual (AV) Joint Worldwide Intelligence Communications System (JWICS). The intention is to procure these supplies with install on a competitive basis.

The 410th CSB Regional Contracting Center – Americas (RCC-A) will host a site visit, at Building 1000 Suite 302 Joint Base San Antonio, Fort Sam Houston, Texas. Date and time to be published at a later date. PLEASE RESPOND

IMMEDIATELY IF A SITE VISIT IS NECESSARY PRIOR TO SUBMISSION OF A RESPONSE TO

THIS SOURCES SOUGHT (see Additional Information Section below).

Based on the responses to this sources sought notice/market research, this requirement may be set-aside for small businesses (in full or in part) or procured through full and open competition, and multiple awards may be made. All small business set-aside categories will be considered. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions. A formal solicitation will follow.

PLACE OF PERFORMANCE

Location

% On-Site Government

% Off-Site Contractor

Building 1000 Suite 302 Joint Base San Antonio, Fort Sam Houston, Texas 78234

100% 0%

PROGRAM BACKGROUND

The ARSOUTH G6 IT Division Project Coordinator, is designated as the oversight body for the JWICS Audio Visual Lifecycle Replacement Project. In accordance with this assignment, ARSOUTH G6 IT Division provides the following: staff management for the development, acquisition, integration, operation, and sustainment of IT and IM applications, systems, and services.

REQUIRED CAPABILITIES

The Contractor shall be an authorized reseller of Thinklogical products, a Belden brand. The Contractor shall provide engineering, installation and remedial maintenance services for the Army South JWICS Audio Visual Lifecycle Replacement Project. The Contractor shall provide the labor, expertise and all necessary tools needed to perform the required services in support of the areas specified in the Program Background (above). Cabling design/build solutions shall be in accordance with DCID 6/9, NSSA 73-ZA, and NSA 94-06 requirements. The control system programming (backup hard drives) shall deliver the new build of code when updates are complete and shall not use the Army South programming framework in a manner that may divulge Army South mission information. The Contractor shall provide a five year extended bumper to bumper warranty beginning on the first day of manufacturer warranty expiration to provide seamless covererage. Further detail is provided in the draft Performance Work Statement (PWS) attached to this announcement (Attachment 1).

If your organization has the potential capacity to perform these contract services, please provide the following information:

1) Organization name, address, email address, Web site address, telephone number, and size and type of ownership for the organization;

2) Tailored capability statements addressing the particulars of this effort, with appropriate documentation supporting claims of organizational and staff capability. If significant subcontracting or teaming is anticipated in order to deliver technical capability, organizations should address the administrative and management structure of such arrangements; and.

3) A proposed system layout diagram accompanied by a list of all major component’s brand name product description and salient characteristics to include cabling and connectors.

The Government will evaluate market information to ascertain potential market capacity to: 1) provide products and services consistent, in scope and scale, with those described in this notice and otherwise anticipated; 2) secure and apply the full range of corporate financial, human capital, and technical resources required to successfully perform similar requirements; 3) implement a successful project management plan that includes: compliance with tight program schedules; cost containment; meeting and tracking performance; hiring and retention of key personnel and risk mitigation; and 4) facilitate a supply purchase acquisition contract with incidental service of this scope.

SPECIAL REQUIREMENTS:

Personnel and Facility Security Clearances.

A Department of Defense (DD) Form 254 Contract Security Classification Specification shall apply to this requirement and the prime contractor shall have a Top Secret/ Sensitive Compartmented Information (TS/ SCI) Security Clearance at the time of proposal/quote submission.

Prime contractor personnel performing work under this contract must have an active personnel security clearance at the Top Secret/SCI level in the Defense Information Security System (DISS) at time of the proposal submission, and must maintain the level of security required for the life of the contract.

Prime contractor personnel performing work under this contract without DOD I.D. cards require identity proofing and vetting to determine their fitness and eligibility for access to Fort Sam Houston. Contractors will be sponsored by the ARSOUTH G6 Project Coordinator and will be required to complete a background check with the 502nd Security Forces Visitor Control Center before access is granted.

Vehicles are required to have a current state issued vehicle registration sticker and proof of vehicle insurance.

ELIGIBILITY

The applicable NAICS code for this requirement is 334310 with a Small Business Size Standard of 750 employees.

The Product Service Code is 5836. Businesses of all sizes are encouraged to respond; however, each respondent must clearly identify their business size in their capabilities statement.

ADDITIONAL INFORMATION AND SUBMISSION DETAILS (SITE VISIT)

410th CSB RCC-A intends to hold a site visit at Building 1000 Suite 302 Joint Base San Antonio, Fort Sam Houston, Texas 78234 (Specific Date & Time TBD). This scheduled site visit will enable potential Offerors to further understand the history behind the requirement as well as tour certain areas of specific interest to the ARSOUTH G6 IT Project Coordinator for the intended requirement. Attendance at the site visit is not a requirement and in no way will it have any effect on any company from submitting a response to this Sources Sought notice and/or a quote in response to any forthcoming solicitation.

To register for this site visit, send an email to SFC Joel M. Celona, at joel.m.celona.mil@army.mil and Carbon Copy (Cc) MAJ Spenser Flemming, at spenser.e.fleming.mil@army.mil. The email must provide the business name, address, attendee name(s), a point of contact phone number and email address. The subject line of the email should read “JWICS Audio Visual Lifecycle Replacement Project Site Visit”. Specifics, including directions, agenda, question forms, and ground rules will be provided by email upon approved registration NLT 17 June 2024. Due to space limitations, no more than two (2) representatives from each potential Offeror will be permitted to attend the site visit. All attendees must provide proof of U.S. Citizenship. This site visit WILL NOT be rescheduled if cancelled due to weather or any other Acts of God.

ADDITIONAL INFORMATION AND SUBMISSION DETAILS (CAPABILITIES STATEMENT)

A draft Performance Work Statement (PWS) is attached. (Attachment 1)

Interested parties are requested to submit a capabilities statement of no more than ten (10) pages in length in Times New Roman font of not less than 10 pitch. All responses under this Sources Sought Notice must be e-mailed to SFC Joel M. Celona, at joel.m.celona.mil@army.mil and Carbon Copy (Cc) MAJ Spenser Flemming, at spenser.e.fleming.mil@army.mil.

This documentation must address at a minimum the following items:

1.) What type of work has your company performed in the past in support of the same or similar requirement?

2.) Can or has your company managed a task of this nature? If so, please provide details.

3.) Can or has your company managed a team of subcontractors before? If so, provide details.

4.) What specific technical skills does your company possess which ensure capability to perform the tasks?

5.) Please note that under a Small-Business Set-Aside, in accordance with FAR 52.219-14, the small business prime must perform at least 50% of the work themselves in terms of the cost of performance.

Provide an explanation of your company’s ability to perform at least 50% of the tasking described in this PWS for the base period as well as the option periods.

6.) Provide a statement including current small/large business status and company profile to include number of employees, annual revenue history, office locations, DUNs number, etc.

7.) Respondents to this notice also must indicate whether they qualify as a Small, Small Disadvantaged, Women-Owned, HUBZone, or Service Disabled Veteran-Owned Small Business Concern.

8.) Include in your response your ability to meet the requirements in the Facility and Safeguarding requirements.

The estimated period of performance will begin with a kick-off meeting approximately two weeks after contract award. A solicitation will be posted once feedback is received and PWS is finalized.

The contract type is anticipated to be Firm Fixed Price.

The projected method to evaluate quotes will be Trade-Off (Evaluation Criteria will be published in the solicitation)

Upon evaluation of the capability statements, if it is determined that this requirement will be an unrestricted competition, the Government intends to evaluate the Small-Business responses and conduct further market research to identify a subcontracting goal.

Your response to this Sources Sought, including any capabilities statement, shall be electronically submitted in either Microsoft Word or Portable Document Format (PDF), via email, to SFC Joel M. Celona, at joel.m.celona.mil@army.mil and Carbon Copy (Cc) MAJ Spenser Flemming, at spenser.e.fleming.mil@army.mil.

All data received in response to this Sources Sought that is marked or designated as corporate or proprietary will be fully protected from any release outside the Government.

No phone calls will be accepted.

All questions must be submitted to the Contracting Officer and Contract Specialist identified above. The Government is not committed nor obligated to pay for the information provided, and no basis for claims against the Government shall arise as a result of a response to this Sources Sought. The information you provide will assist our team in writing a requirement that is most advantageous to the Government and will ensure that the most interested and qualified companies are sought out for this requirement.

DISCLAIMER

“THIS SOURCES SOUGHT IS FOR INFORMATIONAL PURPOSES ONLY. THIS IS NOT A “REQUEST FOR

PROPOSAL (RFP)” TO BE SUBMITTED. IT DOES NOT CONSTITUTE A SOLICITATION AND SHALL

NOT BE CONSTRUED AS A COMMITMENT BY THE GOVERNMENT. RESPONSES IN ANY FORM ARE

NOT OFFERS AND THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A

RESULT OF THIS ANNOUNCEMENT. NO FUNDS ARE AVAILABLE TO PAY FOR PREPARATION OF

RESPONSES TO THIS ANNOUNCEMENT. ANY INFORMATION SUBMITTED BY RESPONDENTS TO

THIS TECHNICAL DESCRIPTION IS STRICTLY VOLUNTARY. RESPPONSES WILL NOT BE RETURNED

TO THE RESPONDER. NOT RESPONDING TO THIS NOTICE DOES NOT PRECLUDE PARTICIPATION

IN ANY FUTURE REQUEST FOR QUOTE (RFQ) OR INVITATION FOR BID (IFB) OR REQUEST FOR

PROPOSAL (RFP), IF ANY ISSUED. IF A SOLICITATION IS RELEASED, IT WILL BE SYNOPSIZED ON

THE GOVERNMENT-WIDE POINT OF ENTRY (GPE). IT IS THE RESPONSIBILITY OF POTENTIAL

OFFERORS TO MONITOR THE GPE FOR ADDITIONAL INFORMMATION PERTAINING TO THIS

REQUIREMENT.”