Sources Sought Synopsis Shaft Handling Fixture Design.docx

Sources Sought Synopsis

The Norfolk Naval Shipyard is issuing this sources sought synopsis as a means of conducting market research to identify parties having an interest in and the resources to support this requirement for a Shaft Handling Fixture Design. The result of this market research will contribute to determining the method of procurement. The applicable North American Industry Classification System (NAICS) code assigned to this procurement is 541330.

There is no solicitation at this time. This request for capability information does not constitute a request for proposals; submission of any information in response to this market survey is purely voluntary; the government assumes no financial responsibility for any costs incurred.

If your organization has the potential capacity to perform these contract services, please provide the following information: 1) organization name, address, email address, website address, telephone number, and size and type of ownership for the organization; and 2) tailored capability statements addressing the particulars of this effort.

The government will evaluate market information to ascertain potential market capacity to provide services/supplies consistent in scope and scale with those described in this notice and otherwise anticipated.

Based on the responses to this sources sought notice/market research, this requirement may be set-aside for small businesses or procured through full and open competition. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.

Submission Instructions: Interested parties who consider themselves qualified to perform the above-listed services are invited to submit a response to this Sources Sought Notice by Thursday June 5, 2025 by 12:00 PM. All responses under this Sources Sought Notice must be emailed to julian.c.wheeler.civ@us.navy.mi and to shakir.o.shinaba.civ@us.navy.mil

If you have any questions concerning this opportunity, please contact: Julian Wheeler at (757) 396-8331 or email at julian.c.wheeler.civ@us.navy.mil.

Statement of Objectives

1. Objective The objective of this contract is to develop a design for a shaft handling fixture to be mounted to the Norfolk Naval Shipyard’s Scheuerle model of Self-Propelled Modular Transporter (SPMT). The fixture’s sole purpose will be for removal and installation of naval ships’ propulsion shafts. The fixture shall be designed confirming to the applicable contents of the references listed in section 2. Critical components and requirements are defined in Section 3. The stated requirements are not intended to limit contractors’ innovative concepts. The Government will consider variation from specific requirements in this Statement of Objective (SOO), on an item basis, if the proposed change is within schedule and budget limitations, meets the objective for the project, and results in a superior design. The Government must approve all proposed changes in the SOO.

2. References

2.1 International Electro technical Commission IEC 60529 IP Ratings. 2.2International Organization for Standardization (ISO)

2.3 American Society of Mechanical Engineers (ASME)

2.4 Occupational Safety and Health Administration (OSHA) 2.5National Electrical Code (NEC) 2.6UIPI 0740-907 Welding and NDT standards. 2.7American Welding Society (AWS) 2.8Weight Handling Program Management, NAVFAC P-307.

NOTE: References: References that are unattainable by the Contractor due to Government restrictions will be provided after contract award in accordance with Government regulations.

3. Definitions As used throughout the contract, the following terms have the meaning set forth below:

Contracting Officer (KO). The person designated to administer the contract. This person will be responsible for and possess the authority to act on behalf of the Government with respect to this specific contract.

Contracting Officer Representative (COR). The person designated by the KO as the authorized representative for the KO, responsible for monitoring performance and technical management of the effort required. The COR shall be contacted regarding questions or problems of a technical nature.

Contractor. The term Contractor refers to both the prime and subcontractors, whether in the contract with the Prime Contractor or other subcontractors at any tier, including Designer of Record.

Designer of Record (DOR). Licensed engineer who is responsible for technical adequacy of the design.

LOAD CONTROLLING PARTS. Those parts of WHE that position, restrain, or control the movement of the load (e.g., rotate and travel brakes, clutches), a malfunction of which could cause dropping, uncontrolled shifting, or uncontrolled movement of the load.

Equipment mounted diesel engines, generators, electrical power distribution systems, and electrical control circuits, associated with the movement of the load, shall be treated as load controlling parts except as noted. Backup components to primary load controlling parts, such as secondary brakes, shall also be considered as load controlling parts. See references 2.8 appendix F for additional examples of load controlling parts.

LOAD BEARING PARTS. Those parts of WHE that support the load and upon failure could cause dropping, uncontrolled shifting, or uncontrolled movement of the load. Backup components to primary load bearing parts, such as secondary brakes, shall also be considered as load bearing parts. See References 2.8, Appendix F for additional examples of load bearing parts.

PROJECT ROAD MAP (PRM). A project roadmap is a basic visual representation of what is expected to happen during a project, and when. It lays out the project in a digestible timeline format that will keep all project stakeholders on the same page.

4. Requirements

4.1 Post Award Meeting and Pre-Design Meeting

Within 2 weeks post contract award, the Contractor shall meet with the Government representatives to discuss the requirements and parameters stated within this SOO to ensure mutual understanding of the product the Government is seeking. The contractor shall propose his schedule for presentation of concept design(s). The Contractor may also arrange a site visit at the installation to review the Government’s SPMT equipment, dock facilities, and ship in dock (if available). The site visit may coincide with the post award meeting.

The Contractor shall also request a predesign meeting with the Government when ready to present the concept design for discussion and acceptance.

4.2 Design Presentation / Development

The Contractor

4.1 Safety Requirements.

4.1.1 The contractor shall be responsible for adding safety features to the design to include but not limited to audible alarms while fixture is in motion, audible alarms to prevent tipping, All-Stop pushbuttons on two sides of the fixture, load controlling restraints to prevent fixture from lowering in the event there is an electrical, mechanical, and hydraulic failure. There shall be no systems that are electrical, mechanical, and hydraulic that have a single point of failure that are defined as LOAD BEARING PARTS and LOAD CONTROLLING PARTS as listed in the definitions in section 3.

4.2 Weather Requirement.

4.2.1 All electrical enclosures and mechanical casing components shall be designed with an Ingress Protection (IP) rating of IP65 in accordance with the IEC section 60529.

4.2.2 All electrical component inside or outside of an enclosure for each fixture shall be able to with stand temperatures of -20 Degrees Fahrenheit to 130 Degrees Fahrenheit and still maintain full functional capabilities.

4.2.3 Exposed painted surfaces to weather element consistent with Norfolk Naval Shipyards weather conditions shall comply with S-098 C710 Painting Requirements.

NOTE: Material Restrictions: Lead paint, Polychlorinated Biphenyl’s (PCB’s), and asbestos (in any form) shall not be used in the design specifications of Norfolk Naval Shipyard’s shaft handling fixtures.

4.3 Project Tracking Requirement.

4.3.1 The Contractor shall perform the design phase in a (PROJECT ROAD MAP) style format as defined in section 3. The (PROJECT ROAD MAP) shall include but not limited to the following parameters.

· The entire design project from award date to project completion date.

· Line item’s that include each task to be completed, the person of contact for each task, start date of each task, completion date of each task, and days allotted for each task.

· Each task shall be marked in the (PRM) as Government owned responsibilities or Contractor owned responsibilities.

4.4 Project Tracking Terms and Conditions.

4.4.1 Governments Terms and Conditions. All questions asked concerning this project shall go through the contracting officer (KO) to be disseminated across the Governments individual team members listed in section 9. The Government has 10 working days to answer contractor’s question without a delay being imposed on the Government by the Contractor. The 10 days shall be included in the project tracking schedule created by the contractor.

4.4.2 Contractors Terms and Conditions. All questions asked concerning this project shall go through the contracting officer (KO) to be disseminated across the contractors designated team members. The Contractor has 10 working days to answer the Governments questions without a delay being imposed on the Contractor by the Government. The 10 working days will be included in the project tracking schedule created by the contractor.

4.4.3 Reporting Frequency. The Contractor Shall be required to submit a monthly design project status report to the Government to include an updated (PRM).

4.5 SPMT Requirement.

4.5.1 The fixtures shall be fabricated to be mounted to a 4 Axle or 6 Axle Z350 DA *W09993XX4EPS17071* Self-Propelled Modular Transporters (SPMT), manufactured by Scheuerle.

4.5.2 Fixture adaptable to NNSY 4 axle or 6 axle Single Trailer Width SPMTs

· 6 Axle: 27’ 6 11/16” Long; 7’ 11 11/16” Wide

· 4 Axle: 18’ 4 1/2” Long; 7’ 11 11/16” Wide

· Ability to mechanically fasten to secure to SPMT trailer bed

· Multiple Four Bolt Hole Patterns (~1 11/16” Diameter Thru Holes) Spaced 4’ 7 1/8” Center to Center (One per Axle) on each side of trailer Bed

· Four 5” Thru Holes spaced 2’ 3” – 2’ 6” apart on front and back ends of trailer

· No Over extension of fixture or components onto the power pack unit for the trailer

· 7.5ft of vertical stroke required

· Operating range 11.5-19.0ft elevation from dry dock floor when mounted on drive equipment

· SPMT Optimal driving height 59”; Min Height is 45”; Max Height is 73”

· Can’t drive at min or max height (Safe Operating Range 50” – 68”)

· Assume 59” Height of SPMT + 7.5 ft. of stroke on fixture lift + fixture structure shall be within the 11.5 ft. – 19 ft. operating range (+/- 6“) at shaft centerline

· Design Loads

· 100-KIP (Kilo-pound) vertical rated lifting capacity.

· Anticipated Heaviest Load (Shared Between two fixtures): 110 Kip

· Thrust/horizontal load at top: 15 Kip in any horizontal direction

· Modular Shaft Saddle Attachments

· Built in horizontal slip/translation plane to adjust shaft FWD and AFT

· Ability to operate with shaft “locked” to fixture or free to shift (ability to control where slippage occurs due to drive equipment differential movement.

· Roller Bearing saddle/attachment to allow 360° rotation around shaft centerline in saddle to help for alignment.

· Saddle (or multiple saddle attachments) capable of fitting shafts from approximately 2 ft. – 3.75 ft.

· Shaft must have ability to freely rotate about horizontal plane 360° and freely rotate from vertical ±8°.

· Vertical movement/speed proportional control up to 3ft/min (max).

· Vertical movement fine tune adjustment/creep feature.

· Material: Structural components constructed of typical commercially available steels only (ASTM A36, A572, A992, etc.)

· Visual Level Sensor or Bubble at bottom of fixture to indicate level of platform on Trailer Surface

· Paint scheme/corrosion resistance suitable for a marine environment.

· Integral Lifting points to lift and install fixture.

· Ability to stow and install (the main structure) as one piece once initial assembly is completed

· Strong back/fixture with legs (removable?) so SPMT can self-load or emergency lower and drive out from under the fixture. Need to be removable or be spaced out far enough from SPMT boogies to allow for operation of SPMT. Need to be able to access under the SPMT.

· Need known weights on all assemblies: Fixture, Generator, engine

· Shaft Column Adjustment for drift (fwd., aft, port, starboard)

4.6 SPMT Mechanical Criteria.

· Easily accessible to trouble shoot leaks/service

· Able to be locked in place in the event of loss of hydraulic pressure

· Be able to physically operate from fixture itself (without radio controller)

· Self-Contained System

· Engine needs to be attached to power generator

· Tier 4 Engine

· The Maximum SPMT couple size is two trailers (4 or 6 axles) coupled side to side with mechanical coupling blocks.

4.7 SPMT Electrical Design Criteria.

· Portable self-contained generator on trailer bed or fixture

· Accessibility of electrical and mechanical components to perform maintenance with minimum disassembly of the other sub-assemblies

· Sealed and Protected components from water using weather pack type connections.

· Control needs to be wireless and able to be wired in case of battery failure

· Radio controllers need to be charged by plugging to 120 VAC a power source (Not changing out batteries)

· Come with minimum 2 controllers

5. Design Testing and Substantiating Requirements.

5.1 Computer Model Requirements.

5.1.1 The design shall have a full (FEA) Finite Element Analysis. All finding shall be devolved to the government in its entirety. FEA must be presented in a report style if not viewable and reviewable in our CAD FEA (Nastran).

5.1.2 3D CAD model in a file format capable of being opened and viewed in Autodesk Inventor shall be provided by the contractor.

6. Professional Engineering Services Requirements.

6.1 The Contractor shall be required to have all Engineering disciplines that are used to develop design for the Shaft Handling Fixtures evaluate and certified by registered professional engineers with certification credentials included on design documents. All credentials shall be supplied to the Government as a submittal entry for Government records.

6.1.1 Professional Engineering Mechanical Certifications.

6.1.2 Professional Engineering Electrical Certifications.

6.1.3 Professional Engineering Structural Certifications.

7. Technical Documents Requirements.

7.1.1 All Structural and Non-Structural materials to be included in the design shall be submitted to the Government for final Government approval before they can be included in the final design. The submittals shall be tracked on the (PRM) by the contractor.

7.1.2 All Electrical parts and components to be included in the design shall be submitted to the Government for final Government approval before they can be included in the final design.

7.1.3 All Mechanical parts and components to be included in the design shall be submitted to the Government for final Government approval before they can be included in the final design.

7.1.4 Design detailed hard copy drawings shall be provided by the contract once final design has been approved by the Government representatives shown in section 8.

7.1.5 3D Model CAD Files shall be provided to the Government representatives shown in section 8.

8. Government Representatives: TBD