Sources Sought_Statement of Work.docx

Attachment A Statement of Work Construction Surveillance Technician

Under the Diplomatic and Antiterrorism Act of 1986, the Bureau if Diplomatic Security (DS) of the Department of State has a broad range of responsibilities that include protection of personnel and facilities both domestically and abroad. Within DS, the office of Physical Security Programs (PSP), Facilities Security Division (FSD), Domestic Building Branch (DBB) oversees the Construction Surveillance Detection Service operations. Personnel from DBB work with the contractor’s senior management to ensure success of the program through necessary coordination, cooperation, and oversight in accordance with the DS mission.

DBB is responsible for the planning implementation, and management of major long-term technical and physical security renovations and new office building projects for the Department of State throughout the United States. Furthermore, DBB ensures the protection of personnel, facilities, national security information, and other assets through the implementation of the Construction Surveillance Technician (CST) security program. CSTs are utilized at the Harry S Truman (HST) building, Blair House, US Mission to the United Nations, and the Secretary of State’s Residence and Command Post. The domestic construction security program includes oversight of Site Security Managers (SSMs) and deployment of CSTs as required.

The construction surveillance technician (CST) Blanket Purchase Agreement (BPA) requires a company that has extensive experience in providing cleared construction surveillance services. Along with having a proven track record, they must have a deep understanding of construction site security protocols, procedures, and staffing. Additionally, the company must have a facility security clearance to be able to access classified information and sensitive government facilities. Appropriate company officer(s) and management must have and maintain appropriate security clearances.

The BPA requires that CSTs have at least a Secret security clearance, with the majority requiring a Top-Secret (TS) security clearance. Those with TS will be nominated for Sensitive Compartmented Information (SCI) access. All contracted personnel must also be Department of State (DOS) certified to be a CST. The CSTs must have extensive knowledge and experience in construction security, with the ability to identify, respond, and document potential security threats on construction sites. They must be proficient in the use of surveillance and monitoring equipment and techniques and be able to work effectively in high- pressure, dynamic environments and situations in varying environments and inclement weather. Additionally, the CSTs must be able to communicate clearly and effectively, both verbally and in writing, with other members of the construction security team, Diplomatic Security, and other entities associated with a project. This is to ensure that security protocols are followed, and that any potential security issues or anomalies are addressed quickly and efficiently without allowing National Security to be compromised.

DS requires CSTs at selected domestic facilities within the Continental United States. The specific goal of the CST site security program is to:

· Detect unauthorized access to controlled areas.

· Deter the introduction of unauthorized materials to the site.

· Observe the activities of construction workers and/or visitor(s) on site to prevent the implantation of clandestine surveillance devices of systems into the structure being assembled.

Additionally, DS expects the service BPA to meet or exceed the following general goals:

· High quality contractor recruitment and security/suitability screening of personnel.

· High quality of trained personnel, to include and instructors used in the training of personnel.

· High quality of contractor performance and leadership of personnel.

· High quality contractor oversight capability.

· High quality of contractor lead technician(s).

· High quality contractor administrative capability to plan details, including establishing an adhering to schedules for all required screening, training, and deploying of personnel.

· High quality contractor planning for logistics in support of services.

· High quality contractor planning for travel accommodations for personnel.

Security Requirements

A facility security clearance at the TOP SECRET level is required in accordance with the DD Form 254, Department of Defense Contract Security Classification Specification, attached to this BPA. Access to classified material and/or areas requiring security clearances will be necessary for some contract personnel. Therefore, each contractor employee requiring such access must have a SECRET/TOP SECRET security clearance prior to blanket purchase agreement (BPA) performance. Specifically designated contractor employees by the Contracting Officer’s Representative (COR), must be eligible for access to Sensitive Compartmentalized Information (SCI).

Supervision and Management Requirements

The contractor shall provide corporate management and liaison to their employees, the CO and COR.

The contractor shall provide on-site supervision of all employees performing on BPA calls under the Basic BPA. This includes but is not limited to:

a. Security clearance to the highest level of the employee being supervised.

b. Ensuring that a supervisor inspects services performed during working hours to ensure they comply with the BPA and BPA Calls as matter of routine.

c. Ensuring that all personnel performing services maintain a complete uniform.

The Contractor shall provide CSTs with appropriate uniforms suitable for a construction site which protects and readily identifies the personnel as a CST, such as what Construction Project Managers commonly wear (i.e. polo, long pants, and safety and inclement weather gear). The uniform shall be uniform in color, can include company insignia, and the appropriate length for all types of weather, particularly Summer and Winter, and suitable for a construction site. The uniform shall include outer-garments adequate to protect CSTs from inclement weather and temperatures (i.e. parka) and include gloves. Additionally, the Contractor shall provide adequate Personal Protective Equipment (PPE) consisting of OSHA approved safety glasses, footwear, and hard hats, as well as high visibility/reflective vests that clearly identifies personnel as Construction Surveillance Technicians, hearing protection (i.e. ear plugs), and dust respirator masks.

d. Ensuring the daily activity log is properly maintained. In addition, the contractor shall maintain a list of qualified, vetted standby personnel who are immediately available for normal rotation or for replacement action in case of illness, injury, humanitarian, and/or other reasons.

e. The contractor shall provide in writing to the COR within ten (10) calendar days after the effective date of a BPA Call an organizational chart to include the names of supervisors, shift organization, and the number and names of all CSTs and available standby personnel.

f. This blanket purchase agreement has a staffing level requirement that will vary with the number and type and frequency of construction and renovation projects ongoing at any given time. The Contractor shall be able to provide the required staffing levels as detailed below when officially notified by the Contracting Officer via BPA Call issuance.

* In the event that the above referenced labor categories cannot be staffed, the CO may issue a call for the labor category of an Apprenticeship/Journeyman.

Work Schedule Requirements

The standard workday is defined at eight (8) hours per day. However, night, weekend, holiday, or overtime work may be requested as required on a case by case basis. Projects that can be secured and sealed will only require CST coverage during active construction. In addition, some projects will not require eight (8) hours a day or forty (40) hours per week of CST coverage, which may result in less than 40 hours of scheduled work hours for an individual CST.

In the event the contractor cannot provide qualified CST personnel as required for multiple projects, the contractor may utilize a qualified CST on more than one project or construction site. However, the contractor shall not charge and invoice the Government for an overtime rate unless the CST has exceeded 40 hours for that specific project or site for the work week. The COR shall be notified immediately, prior to this occurring.

The contractor shall prepare and maintain a weekly schedule for all projects that lists the name of each CST to be assigned to each project and for each shift. The contactor will provide the weekly schedule to the COR and Site Security Manager by 12:00 noon of the last day of the workweek for the upcoming workweek and will immediately notify them of any changes of assigned personnel.

No contractor personnel are authorized to be on duty for more than fourteen (14) consecutive hours in a twenty-four (24) hour period, except under emergency or unique conditions as authorized by the CO, COR or GTM.

At a minimum, the contractor shall provide a 15-minute break once during every four (4) hour period of an employee’s tour of duty to allow for comfort, personal needs, stress, or other required or requested absences. The Contractor shall provide a minimum 45- minute meal break at an appropriate time once during every tour of duty lasting 4 or more hours. Breaks shall not run consecutively.

OVERTIME: Overtime is defined as time worked in excess of the number of hours in a normal workweek, as defined under FAR 22.103-1. Overtime shall be authorized by the COR prior to being incurred under this BPA.

Training Requirements

The contractor is expected to maintain the professional qualifications and certifications of its personnel through on-going training. Unless specifically authorized, the contractor shall not directly invoice the Government for any training.

Apprenticeship/Journeyman Construction Surveillance Technician (pending the completion of DOS On-the-Job Training)

The Domestic Building Branch (DBB) has instituted an On-the-Job Training (OJT) Program. The goal is to provide semi-skilled personnel, Apprenticeship/Journeyman Construction Surveillance Technician (those who do not meet the full requirements), with a foundational, functional CST skill set to become a functional CST.

The Government’s approach in allowing for the OJT program is to give “semi-skilled” personnel (those not meeting the full CST requirements) an opportunity to enter a fairly restrictive field of employment that combines various skillsets and disciplines with one very unique characteristic: the ability to watch other people work and maintain constant vigilance.

Personnel with knowledge of construction trades and familiarization of the Intelligence Community Directive (ICD) 705 requirements for construction of Sensitive Compartmented Information Facilities (SCIFs) are highly preferred.

The contractor shall determine the number of attendees required to receive OJT. Depending on the availability, the contractor shall coordinate with the COR for class registration.

The OJT government provided in-service training will be conducted in the Washington D.C. area, if available, and will include any or all the following areas:

· Security Functions, Responsibilities and Authority Principles of Physical and Technical Security.

· Specialized Equipment, including X-ray.

· Department of State Construction Surveillance.

· Department of State Security Procedures.

· Counterintelligence and Security.

· Storage of Classified Materials.

· Destruction of Classified Waste.

· NBC/Chemical Bio Training.

· ICD/ICS 705 Technical Specifications.

· Other areas as necessary.

The OJT Program will:

· Expose the candidate to reading and interpreting construction documentation (plans and specifications) and the associated mathematics (e.g. calculating square footage, cubic yards, linear feet, etc.); and

· Evaluate adaptability to the dynamics of a construction environment.

The OJT program entails ninety (90) days of three (3), thirty (30) day training cycles in sequential order, covering the areas stipulated in the training outline provided to the contractor by the Contracting Officer Representative (COR).

· Cycle I – Construction Site Familiarization and Access Control.

· Cycle 2 – CST and Construction Operations.

· Cycle 3 – SCIFs.

The duration of the OJT program may be extended by the COR for extenuating circumstances (e.g. government shutdown, severe weather incidents, etc.).

Each 30-day cycle will have a fully qualified CST acting as a proctor. The COR must approve CSTs who are designated as proctors. Rotation of proctors is acceptable, but one proctor shall primarily be responsible for one Apprentice/Journeyman CST during a given cycle.

At the end of each cycle, the Apprentice/Journeyman CST must pass a test given by the COR with a minimum score of 80%. The test will determine whether the information for that cycle was covered and retained by the Apprentice/Journeyman CST. The testing will occur in DoS facilities during the workday. Failure of a test will result in the Apprentice/Journeyman CST’s immediate removal from the OJT program.

Evaluations shall contain observed strengths and weaknesses of the Apprentice/Journeyman CST’s work observed during the respective training cycle, recommendations for improvement where necessary, and a recommendation for continuation or removal from the program.

Upon completion of the OJT program, the proctor shall submit final a recommendation as to the Apprentice/Journeyman CST’s ability to successfully complete the Department of State Construction Surveillance Technician Course (SE631). All evaluation forms and test results shall be provided to and maintained by the COR. Reinstatement of Apprentice/Journeyman candidate(s) will be at the discretion of the COR.

Upon receipt of a nomination for the Apprentice/Journeyman CST to attend the CST-SE631 course, the COR will coordinate the attendance in the next available class where a seat is available. The Government makes no guarantee as to the timeframe in which this may occur.

The OJT Program does not eliminate the requirement to attend the DoS CST-SE631 course.

Department of State (DoS) Construction Surveillance Technician Course (SE631)

The Construction Surveillance Technician Course (SE631) is designed to provide entry-level to experienced tradesmen with specific construction security training to support ICD-705 specific construction standards in order to work as a surveillance technician. The Construction Surveillance Technician course assures Congress that the Department of State has taken appropriate and adequate steps to ensure the security of a construction project before: (1) undertaking any new construction or major renovation project in any facility intended for the storage of classified materials or the conduct of classified activities; or (2) approving occupancy of a renovated facility with the requisite upgrades. This course also assures Congress that a plan is in place for adequate security, evaluation, and maintenance of such facilities.

Construction Surveillance Technicians are required to attend the Department of State CST-SE631 course. Portions of this training will be classified; therefore, each CST must possess a final SECRET clearance prior to start of training. Contractor shall provide clearance verification to DS/IS/IND.

The contractor will coordinate with the COR for available seats. Training is provided on a priority, first come first serve basis.

Government Specialized Training

All CSTs shall take Automated External Defibrillator (AED) Training and Cardiopulmonary Resuscitation (CPR) training coordinated by the COR.

SENSITIVE BUT UNCLASSIFIED

Attachment A – Statement of Work