Sources Sought_SOW_Sub EDG Repair BOA.docx

Statement of Work for US Navy Submarine EDG Global Repair Services

1.0 INTRODUCTION

1.0.1 The Naval Surface Warfare Center Philadelphia Division (NSWCPD) is a Department of Defense entity responsible for research and development, test and evaluation, engineering and fleet support organization for the Navy’s ships, submarines, military watercraft and unmanned vehicles. This requirement is for NSWCPD Codes 421 & 422, which share joint responsibility for execution of the Submarine Diesel Readiness & Sustainment Program.

1.0.2 This BOA is for non-personal services. It does not create employment rights with the U.S. Government whether actual, inherent, or implied.

1.0.3 Government/Contractor Relationship

(a) The services to be delivered under this Basic Ordering Agreement (BOA) are non-personal services and the parties recognize and agree that no employer-employee relationship exists or will exist under the BOA between the Government and the Contractor's personnel. Therefore, it is in the best interest of the Government to provide both parties a full understanding of their respective obligations.

(b) The Contractor employees shall identify themselves as Contractor personnel by introducing themselves or being introduced as Contractor personnel and displaying distinguishable badges or other visible identification for meetings with Government personnel. In addition, Contractor personnel shall appropriately identify themselves as Contractor employees in telephone conversations and in formal and informal written correspondence.

(c) Contractor personnel under this BOA shall not engage in any of the inherently Governmental functions listed at FAR Subpart 7.5 or DFARS Subpart 207.5.

1.0.4 Employee Relationship:

(a) The services to be performed under this BOA do not require the Contractor or its personnel to exercise personal judgment and discretion on behalf of the Government. Rather the Contractor's personnel will act and exercise personal judgment and discretion on behalf of the Contractor.

(b) Rules, regulations, directives, and requirements that are issued by the U. S. Navy and NSWCPD under its responsibility for good order, administration, and security are applicable to all personnel who enter a Government installation or who travel on Government transportation. This is not to be construed or interpreted to establish any degree of Government control that is inconsistent with a non-personal services contract.

(c) Inapplicability of Employee Benefits: This BOA does not create an employer-employee relationship. Accordingly, entitlements and benefits applicable to such relationships do not apply.

(d) It is the Contractor's, as well as the Government's, responsibility to monitor BOA activities and notify the Contracting Officer if the Contractor believes that the intent of this Section has been or may be violated.

(1) The Contractor shall notify the Contracting Officer in writing via letter or email within three (3) calendar days from the date of any incident that the Contractor considers to constitute a violation of this Section. The notice should include the date, nature, and circumstances of the conduct; the name, function, and activity of each Government employee or Contractor official or employee involved or knowledgeable about such conduct; identify any documents or substance of any oral communication involved in the conduct; and the Contractor's estimated date when, absent a response, cost, schedule or performance will be impacted.

(2) The Contracting Officer will, within five (5) calendar days after receipt of notice, respond to the notice in writing. In responding, the Contracting Officer will either:

i. Confirm the conduct is in violation and when necessary direct the mode of further performance,

ii. Countermand any communication regarded as a violation,

iii. Deny that the conduct constitutes a violation and when necessary direct the mode of further performance, or

iv. In the event the notice is inadequate to make a decision, advise the Contractor what additional information is required, and establish the date by which it should be furnished by the Contractor.

1.1 BACKGROUND

Due to high rates of failure of Fairbanks Morse Opposed Piston (FMOP) engines in submarine Emergency Diesel Generator (EDG) applications and the need of the fleet to restore the engines to reliable service as quickly as possible, a contracting vehicle to procure repairs on an emergent basis is required. To address this urgent need, a standing BOA to effect repairs, conduct Life Cycle Maintenance (LCM), execute planned engine renewals and procure parts in support of these efforts on an emergent basis is needed. Technical support and coordination of repairs falls within the responsibility of the In-Service Engineering Agent (ISEA) located at Naval Surface Warfare Center Philadelphia Division, Philadelphia, PA. The ISEA manages diesel engine programs by ship class and engine type. The ISEA reports to the technical warrant holder in NAVSEA 05 for all diesel engine-related technical matters. In most cases of submarine diesel engine repairs. LCM and engine renewals, Original Equipment Manufacturer (OEM) proprietary procedures and technical data is required to fully determine the root cause of the failure and the extent of repairs required. Further, OEM proprietary procedures are required to identify and correct non-conformances that cannot be identified with existing Navy technical documentation. Additionally, the expertise and experience of certified OEM technicians fills the manpower and knowledge gap that limits the timeliness and effectiveness of repairs accomplished by other entities. And finally, having a BOA in place to address emergent repair and repair parts requirements of the submarine fleet in a timely manner that ensures the return to service of disabled submarine EDGs as quickly as possible answers an urgent submarine fleet need that the ISEA has been directed to address and rectify.

1.2 SCOPE OF WORK

In support of NSWCPD’s mission as US Navy Submarine EDG ISEA, this Statement of Work (SOW) describes services to be applied via TOs detailing specific support requirements within the scope of this SOW to assist NSWCPD with effective ISEA mission execution. The overall scope of this SOW is to provide US Navy Submarine EDG OEM services to conduct shipboard and in-shop maintenance and repair efforts, and provide emergent technical support on US Navy Submarine EDG diesel engines and support systems. This support is applicable to the following ship classes:

· SSBN/SSGN 726 Class EDG – 720 RPM, 1200/1300 eKW

· SSN 688 Class EDG – 720 RPM, 800/850 eKW

· SSN 21 Class EDG – 900 RPM, 1000/1065 eKW

The contractor shall provide the services, personnel, facilities, expertise, supplies and parts/materials required specifically to effectively and safely execute the task(s) listed in Section 3.0 Requirements of this SOW, which directly impacts the operation of the diesel engine and the diesel engine support systems.

2.0 APPLICABLE DOCUMENTS

2.1 NAVSEA S9312-AH-MMA-010, Technical Manual for Emergency Diesel Generator Set Submarine, 38ND8-1/8 – Description, Operation and Maintenance

2.2 NAVSEA S9312-AH-MMA-020, Technical Manual for Emergency Diesel Generator Set Submarine, 38ND8-1/8 – Troubleshooting, Corrective Maintenance, Parts Breakdown and Installation

2.3 NAVSEA S9312-AH-MMA-040, Technical Manual for 8-Cylinder 800/850 KW Generator, Exciter and Voltage Regulator

2.4 NAVSEA S9312-AH-MMA-050, Technical Manual for 12-Cylinder 1200/1300 KW Generator, Exciter and Voltage Regulator

2.5 NAVSEA S9312-AH-MMA-060, Technical Manual for 8-Cylinder 1000/1065 KW Generator, Exciter and Voltage Regulator

2.6 NAVSEA S9233-DP-HBK-010, Technical Manual for Fairbanks Morse 38 8-1/8 Series Main Bearing Bore, Block Repair and Crankshaft Inspection Handbook

2.7 NAVSEA S9311-DM-HBK-010, Technical Manual for US Navy Diesel Engines Fairbanks Morse Opposed Piston Model 12-38ND 8 1/8 LSD 41/49 Class Ships NAVSEA Handbook Standardized Maintenance Procedures

2.8 NAVSEA S9310-AC-HBK-010, Technical Manual for Commutator/Slip Ring Maintenance Handbook

2.9 NAVSEA Standard Items

2.10 Naval Ships Technical Manual, Chapter 075 – Fasteners

2.11 Naval Ships Technical Manual, Chapter 220 - Diesel Jacket Water

2.12 Naval Ships Technical Manual, Chapter 233 – Diesel Engines

2.13 Naval Ships Technical Manual, Chapter 262 – Lubricating Oils, Greases, Specialty Lubricants and Lubrication Systems

2.14 Naval Ships Technical Manual, Chapter 505 – Piping Systems

2.15 Naval Ships Technical Manual, Chapter 541 – Ship Fuel and Fuel Systems

2.16 Flush SSN 688 Class Fairbanks Morse 38ND 8-1/8 Diesel Generator Engine Lubricating Oil System and Engine, S9233-DM-HBK-010-005

2.17 Flush SSBN/SSGN 726 Class Fairbanks Morse 38ND 8-1/8 Diesel Generator Engine Lubricating Oil System and Engine, S9233-DM-HBK-010-003

These documents can be referenced at: https://mercury.tdmis.navy.mil

The Contractor shall reference and utilize the latest version available when performing tasks within this PWS.

3.0. REQUIREMENTS

Within the scope of this contract, the contractor shall provide engineering, technical, field service, program and logistics support necessary to support NSWCPD’s efforts to effectively execute the Submarine Diesel Readiness & Sustainment Program. Major functions the contractor will be expected to perform include:

3.1 ENGINE OVERHAUL, REFURBISHMENT AND RENEWAL

3.1.1 When directed by TO, the contractor shall provide qualified technical personnel to accomplish the renewal and/or refurbishment of the EDG diesel engine.

3.1.2 Specific overhaul and refurbishment requirements will be provided via individual TOs.

3.2 MAJOR REPAIRS TO ENGINES, GENERATORS and SUPPORT SYSTEMS

3.2.1 When directed by TO, the contractor shall provide qualified technical personnel to accomplish emergent major repairs to EDG engines and generators.

3.2.2 Representative major repairs are:

· Crankshaft replacement (upper and lower)

· Power assembly replacement (liner, piston, rings)

· Flex drive gear repair

· Crankshaft conditioning after bearing failure

· Generator alignment

3.2.3 Specific guidance for repairs to engines, generators and support systems will be provided via individual TOs.

· Main bearing cap repair

· Saddle distortion repair

· Engine block and bearing bore inspection

· Correction of non-conformances of machined surfaces

· Crank line alignment, weld repair and line bore

3.3.2 Specific guidance regarding block repair efforts will be provided via individual TOs.

3.4 LUBE OIL SYSTEM FLUSHES

3.4.1 When directed by TO, the contractor shall provide qualified technical personnel to accomplish lube oil system (internal, external and combined) flushes in accordance with References 2.16 and 2.17.

3.4.2 Specific flushing guidance will be provided via individual TOs.

3.5 LIFECYCLE MAINTENANCE

3.5.1 When directed by TO, the contractor shall provide qualified technical personnel to accomplish EDG LCM.

3.5.2 Specific LCM guidance will be provided via individual TOs.

3.6 Manufacturing Phase-Out or Discontinuation of Production, Diminishing Sources, and Obsolete Materials or Components

3.6.1 The contractor shall notify the contracting officer immediately upon determining the unavailability of obsolete materials or components. The contractor may recommend a solution to include the impact on the contract price and delivery. The contractor shall not initiate any item redesign or incur any additional costs without the express, written authorization of the contracting officer.

4.0 DATA REQUIREMENTS

4.1 General

All products, documentation, data files and master files for reports etc. developed during the performance of this requirement are the property of the Government and shall be turned over to NSWCPD upon request or at the completion of the order. Deliverables shall be developed and submitted in accordance with the Contract Data Requirements List (CDRLs) and the specific requirement of each TO. Both electronic and hard copy deliverables may be required. Work products shall be submitted in media (e.g., DOC, XLS, PDF, etc.) as mutually agreed upon prior to submission. Unless otherwise specified, deliverable products may be in contractor format.

4.2 Acceptance Criteria

Final inspection and acceptance of all work, reports, and other deliverables (that require approval) will be performed by the Government’s Subject Matter Expert (SME) at the place of delivery. General quality measures, as set forth below, will be applied to each work product delivered under this SOW.

4.2.1 Accuracy - Deliverables shall be accurate in presentation, technical content, and adherence to accepted elements of style.

4.2.2 Clarity – Deliverables shall be clear and concise. Any/all diagrams/text shall be easy to understand and be relevant to the supporting narrative.

4.2.3 Consistency to Requirements - All deliverables must satisfy the general requirements of this statement of work as well as the specific requirements of each TO.

4.2.4 File Editing - All electronic text and diagrammatic files shall be editable by the Government unless otherwise agreed.

4.2.5 Timeliness - Deliverables shall be submitted on or before the due date specified by the Government.

4.3 The contractor shall provide the following deliverables during the execution of this BOA. The specific requirements for each deliverable are provided in applicable Contract Data Requirements Lists (CDRLs).

4.3.1 Contract Status Report (CDRL A001)

4.3.1.1 The contractor shall provide a progress report (the timeframe can be Weekly, Bi-Weekly, or Monthly and will be defined on the Task Order), which shall briefly describe the work performed during each reporting period together with significant results thereof. This report will describe any problems encountered and propose solutions for their resolution. The report shall further provide the current technical and financial status of the effort. Informal appendices shall be included as necessary or required in the scope of work. Any subcontractor technical progress shall be reported separately as attachments to the contractor’s progress report.

4.3.1.2 This report shall reflect both prime and subcontractor data, if applicable, and at the same level of detail.

4.3.2 Travel Report (CDRL A002)

4.3.2.1 The contractor shall develop and submit a report for each trip or travel occurrence conducted in support of this contract.

4.3.2.2 This report shall reflect both prime and subcontractor data, if applicable, at the same level of detail.

4.3.3 Project Planning Chart (CDRL A003)

4.3.3.1 The contractor shall develop and submit a Project Planning Chart when required on Task Orders awarded under this BOA. The Project Planning Chart shall graphically depict the schedule and actual progress of work on a specific Task Order.

4.3.3.2 This report shall reflect both prime and subcontractor data if applicable at the same level of detail.

4.3.4.2 This report shall reflect both prime and subcontractor data if applicable at the same level of detail.

4.3.5 Government Furnished Property (GFP) Inventory Baseline Report (CDRL A005)

4.3.5.1 The GFP Inventory Baseline Report is required when GFP is provided.

4.3.5.2 This report shall reflect both prime and subcontractor data if applicable at the same level of detail.

4.3.6 Government Furnished Property (GFP) Inventory Periodic Report (CDRL A006)

4.3.6.1 The GFP Inventory Periodic Report is required as a follow-on to the GFP Inventory Baseline Report, when applicable.

4.3.6.2 This report shall reflect both prime and subcontractor data if applicable at the same level of detail.

4.3.7 Government Furnished Property Inventory Final Report (CDRL A007)

4.3.7.1 The GFP Inventory Final Report is required as a follow-on to the GFP Inventory Baseline Report, when applicable.

4.3.7.2 This report shall reflect both prime and subcontractor data if applicable at the same level of detail.

4.3.8 Condition Found Report (CDRL A008)

4.3.8.1 The Condition Found Report (CFR) will be used identify needed repairs and recommend corrective action for work discovered during the contract performance period, which are not covered by the work specifications.

4.3.8.2 This report shall reflect both prime and subcontractor data if applicable at the same level of detail.

5.0 SECURITY REQUIREMENTS

5.1 SECURITY TRAINING: The Contractor is responsible for completing all required Government mandated training to maintain security and network access to government sites and IT systems to include but not limited to: Antiterrorism Level 1 Awareness; Records Management in the DON: Everyone's Responsibility; Training and Readiness: The Active Shooter; NAVSEA Introduction to Controlled Unclassified Information; Operations Security (OPSEC); NAVSEA Counterintelligence Training; Privacy and Personally Identifiable Information (PII) Awareness Training; NAVSEA Physical Security training and Cybersecurity 101 Training. Certificates of successful completion shall be sent to the COR and as otherwise specified in the contract.

5.1.1 In accordance with the National Industrial Security Program Operating Manual (NISPOM) (37 CFR Part 117), Contractor personnel that require access to Department of Navy (DON) information systems and/or work on-site require an open investigation or favorable adjudicated Tier 3 investigation. An interim clearance is granted by DCSA and recorded in the Defense Information System for Security (DISS). Must have a favorable fingerprint an open or closed investigation with a favorable adjudication in DISS is required prior to issuance of a badge providing access to NSWCPD buildings. Furthermore, if the Navy Central Adjudication Facility has made an unfavorable determination, access will be denied. For Common Access Card (CAC) you must have an open investigation and/or a favorably adjudicated investigation. Interim security clearance is acceptable for a CAC. Access will be denied for anyone that has eligibility pending in DISS. Vetting through the National Crime Information Center, Sex Offender Registry, and the Terrorist screening database shall be process for a contractor that does not have a favorable adjudicated investigation.

5.1.2 Within 30 days after contract award, the contractor shall submit a list of all contractor personnel, including subcontractor employees, who will have access to DON information systems and/or work on-site at one of the NSWCPD sites to the appointed Contracting Officer Representative (COR) via email. The contractor shall provide each employee's first name, last name, contract number, the NSWCPD technical code, work location, whether or not the employee has a CAC and or Standard Access Control Badge (SACB), the systems the employee can access (i.e., NMCI, RDT&E), and the name of the Contractor's local point of contact, phone number and email address. Throughout the period of performance of the contract, the Contractor shall immediately provide any updated information to the COR when any Contractor personnel changes occur including substitutions or departures.

5.2 ON SITE WORK: Contractor personnel that require a badge to work on-site at one of the NSWCPD sites must provide an I-9 form to verify proof of citizenship. The I-9 form should be signed by the company Facility Security Officer or the company Human Resource Department. In addition to the I-9 form, Contractors shall also bring their birth certificate, current United States Passport or naturalization certificate and state issued REAL ID to the NSWCPD Security Officer at the time of badge request to verify citizenship. Any contractor that has unfavorable information that has not been favorably adjudicated, by Department of Defense Central Adjudication Facility (DOD CAF) will not be issued a badge. Finally, contractors shall supply a copy of their OPSEC Training Certificate or other proof that the training has been completed.

5.3 DD254 REQUIREMENT: This effort requires access to classified information up to the SECRET level. No classified data will be generated or stored by the Contractor. The Contractor is required to have and maintain SECRET clearances for personnel who may access classified areas, such that personnel access to government facilities and ships is not delayed. The requirements of the attached DD Form 254 apply (see Section J of the contract).

5.3.1 The contractor is required to maintain a Facility Security Clearance (FCL) in accordance with the DD254 to perform certain work under the contract. Although it is not required at time of award, it shall be obtained within 90 DAYS after award. Otherwise, the government will have no obligation to continue ordering work under the contract and may not exercise any of the available options.

5.3.2 The Contractor shall appoint a Facility Security Officer (FSO), who shall (1) be responsible for all security aspects of the work performed under this contract, (2) assure compliance with the National Industrial Security Program Operating Manual (NISPOM) (32 CFR Part 117), and (3) assure compliance with any written instructions from the NSWCPD Security Office, Code 1051.

5.3.3 Contractor must submit a flow down request for sharing of classified and other sensitive information between prime and subcontracts in writing to the COR and Security Contracting Officer (SCO), louise.r.brunson.civ@us.navy.mil. Each request must reference a contract number identifying the specific information for which approval is sought, a justification for needing to share the information, the contractor’s name and its contract number under which the requested information will be shared.

5.3.4 The contractor shall forward signed copies of DD254s provided to subcontractors to the Naval Surface Warfare Center Philadelphia Division (NSWCPD), ATTN: Security.

5.3.5 The contractor shall direct the subcontractor to obtain approval, through the prime Contractor, for the public release of information received or generated by the sub through the prime Contractor.

5.3.6 The contractor shall submit the subcontractor request for public release through the technical point of contact identified on the DD 254.

Additional information related to the facility clearance process can be obtained by visiting www.dss.mil or http://www.dss.mil/isec/pcl_index.htm.

5.4 OPERATIONS SECURITY (OPSEC)

5.4.1 The Contractor shall protect critical information associated with this contract to prevent unauthorized disclosure. The NSWC Philadelphia Division's (NSWCPD) Critical Information List (CIL)/ CIIL (Critical Indicators and information list) will be provided on site, if warranted. Performance under this contract requires the contractor to adhere to OPSEC requirements, which may include the NSWCPD Contractor OPSEC Plan. When the NSWCPD Contractor OPSEC Plan is required, the contractor shall return acknowledgment of the plan within 15 days of receipt. During the period of this contract, the Contractor may be exposed to, use, or produce, NSWCPD Critical Information (CI) and/or observables and indicators which may lead to discovery of CI. NSWCPD’s CI will not be distributed to unauthorized third parties, including foreign governments, or companies under Foreign Ownership, Control, or Influence (FOCI) unless such FOCI has been appropriately mitigated through measures approved by the Defense Counterintelligence and Security Agency. Questions concerning these requirements shall be directed to the PCO.

5.4.2 CUI correspondence transmitted internally on the contractor's unclassified networks or information systems, and externally, shall be protected per NIST SP-800-171, Protecting Controlled Unclassified Information (CUI) in Non-federal Systems and Organizations. Assembled large components/systems being transported to and from testing areas, other production or government facilities (whether or not on public roadways) shall be in an enclosed van trailer or covered flatbed trailer. Component/System outside storage, staging, and test areas shall be shielded/obscured from public view wherever physically possible.

5.4.3 NSWCPD’s CI shall not be publicized in corporate wide newsletters, trade magazines, displays, intranet pages or public facing websites. Media requests related to this project shall be directed to the PCO, and the COR who will forward the required to the NSWCPD Public Release Authority for review.

5.4.4 Any attempt by unauthorized third parties to solicit, obtain, photograph, or record, or; incidents of loss/compromise of government Classified or CI, Business Sensitive, Company Proprietary information related to this or other program must be immediately reported to the contractor's Facility Security Officer and Cognizant Security Office and/or the Naval Criminal Investigative Service, and the NSWC PD Security Division (Code 105).

5.4.5 This SOW has been reviewed against the requirements of SECNAVINST 4200.35. SAIRC controls are not required.

5.5 RECEIPT, STORAGE, AND GENERATION OF CONTROLLED UNCLASSIFIED INFORMATION (CUI): All Controlled Unclassified Information (CUI) associated with this contract must follow the minimum marking requirements of DoDI 5200.48, Section 3, paragraph 3.4.a, and include the acronym "CUI" in the banner and footer of the document. In accordance with DoDI 5200.48, CUI must be safeguarded to prevent Unauthorized Disclosure (UD). CUI export controlled technical information or other scientific, technical, and engineering information must be marked with an export control warning as directed in DoDI 5230.24, DoDD 5230.25, and Part 250 of Title 32, CFR. Nonfederal information systems storing and processing CUI shall be protected per NIST SP-800-171, or subsequent revisions. All transmissions to personal email accounts (AOL, Yahoo, Hotmail, Comcast, etc.) and posting on social media websites (Facebook, Instagram, Twitter, LinkedIn, etc.) are prohibited. Destroy CUI associated with this contract by any of the following approved methods: A cross-cut shredder; a certified commercial destruction vendor; a central destruction facility; incineration; chemical decomposition; pulverizing, disintegration; or methods approved for classified destruction.

6.0 PLACE OF PERFORMANCE

6.1 The primary place of performance for Task Orders issued under this contract will be at the Contractor’s facilities and submarine fleet concentration areas and/or repair facilities in the continental United States (CONUS) and shipboard locations outside of the continental United States (OCONUS). It is estimated that 10% of the work will occur at the contractor’s facilities and 90% of the work will occur shipboard and/or at ship homeport locations and submarine repair facilities.

7.0 TRAVEL

7.1 The contractor will be required to travel periodically in support of TO’s issued under this contract. Travel will be to Naval shipyards and submarine repair/refit facilities, Naval activities and bases, commercial industrial areas, and the facilities of other contractors, corporations and businesses associated with each particular task. Ships visits may be accomplished during industrial repair availabilities and may require isolated underway periods. Anticipated travel locations include various CONUS and OCONUS locations, including but not limited to: Kittery, ME; Norfolk, VA; Kings Bay, GA; Bangor, WA; Bremerton, WA; San Diego, CA; Pearl Harbor, HI; Guam. Notional travel requirements for the entire contract period of performance are detailed in Table 1. The contractor shall make their own travel arrangements and process their own clearance data/messages required for admission to appropriate facilities.

Table 1 – Estimated Travel Requirements

7.2 The number of times the Contractor may be required to travel to each location cited above may vary as program requirements dictate, provided that the total estimated travel cost is not exceeded. The numbers of trips and types of personnel traveling shall be limited to the minimum required to accomplish work requirements. All travel shall be approved before travel occurs. Approval may be via email by the Contracting Officer (PCO), the Contacting Officer’s Representative (COR) or the fully executed Technical Instruction (TI) signed by the Contracting Officer.

7.2.1 In accordance with task order instructions, before initiating any travel the Contractor(s) shall submit a detailed and fully-burdened estimate that includes the number of employees traveling, their expected travel costs for airfare, lodging, per diem, rental car, taxi/mileage and any other costs or actions requiring approval. The travel estimate shall be submitted to the Contracting Officer's Representative (COR) and Contract Specialist. Actuals cost, resulting from the performance of travel requirements, shall be reported as part of the Contractor's monthly status report. The reportable cost shall also be traceable to the Contractor's invoice

7.3 All travel shall be conducted in accordance with FAR 31.205-46, Travel Costs, and B-231-H001 Travel Cost (NAVSEA) and shall be pre-approved by the COR (CDRL A002).

7.4 Travel Costs: The current “maximum per diem” rates are set forth in the (i) Federal Travel Regulations for travel in the Continental United States; (ii) Joint Travel Regulations for Overseas Non-Foreign areas (e.g., Alaska, Hawaii, Guam, Puerto Rico, etc.); and (ii) Department of State (DOS) prescribed rates for foreign overseas locations.

8.0 GOVERNMENT FURNISHED PROPERTY

8.1 GFP is required for completion of tasks under this SOW. All Government Furnished Property is property of the U.S. Government and shall not be transferred to any individual or agency, public or private, without the express written approval of the originating Contracting Officer.. Accountability for Government Property under this task order shall be managed in accordance with FAR Part 45 and DFARS Part 245 as well as the Government Property clauses in the Task Order, regardless of whether the property is Contractor Acquired Property (CAP), GFP, or received directly from another commercial source as a deliverable from a Government issued contract.

8.2 Additional Government Property accountability requirements are outlined in the following Directives and Instructions and shall be adhered to as applicable:

· DODI 4161.02, Accountability & Management of Government Contract Property

· DoDM 4140.01, DoD Supply Chain Material Management Procedures: Material Returns, Retention and Disposition

· DODI 5000.64, Accountability & Management of DoD Equipment and Other Accountable Property

· OPNAVINST 4440.26B, Operating Materials & Supplies and Government Furnished Material Management

· SECNAVINST 5200.43A, Property Management

GFP, when applicable, will be identified at the individual task order level.

8.1 Reporting: The Contractor shall perform reporting functions and actions to maintain an accurate accounting of property. Receipt Reporting: DFARS 252.245-7005 “Management and Reporting of Government Property” requires the Contractor to report receipt of all GFP using the PIEE GFP Module.

8.2 Shipping Notification: FAR 52.245-1 requires the Contractor to report when GFP is returned to the Government. DFARS 252.245-7005 “Management and Reporting of Government Property” requires this notification be in the form of a shipment through the GFP Module in PIEE.

8.3 Inventory Reporting: FAR 52.245-1 requires the Contractor to periodically perform, record, and disclose physical inventory results. While the FAR clause does not define “periodically,” SECNAVINST 5200.43A requires on-hand inventory count reports to support property type specific inventory requirements as set forth in their respective governing instructions. The contractor shall provide an inventory report in accordance with CDRLs A005 and A006. The Government Property Inventory Report outlines the frequency of reporting based on property type per contract needs. If the contractor does not possess any GFP, the Government Property Inventory Report shall reflect no GFP on-hand as required on the reporting schedule. The Contractor shall provide support within a reasonable time after the Government’s written request to support any Government audit in which GFP, or its related documentation, is requested as part of normal audit processes.

8.4 Lost, Damaged or Stolen GFP Reporting: FAR clause 52.245-1 requires the Contractor to investigate and report to the Government all incidents of property loss as soon as the facts become known. DFARS 252.245-7005 “Management and Reporting of Government Property” further requires the Contractor to report lost, damaged or stolen Government property using the Property Loss functionality within the PIEE GFP Module. The Contractor shall support the Government’s process to assign liability and document loss in support of lost, damaged or stolen GFP.

8.5 Excess Property Reporting: Per FAR 52.245-1, the Contractor shall promptly disclose and report Government property in its possession that is excess to contract performance.

8.6 Property Disposition: Government Property Distribution shall be in line with FAR 52.245-1(j) and DFARS 252.245-7005 “Management and Reporting of Government Property". The contractor shall provide a written notice to the Contracting Officer when property held under this contract has not been used in 100 calendar days. All General Equipment/assets provided as GFP shall be returned to the Government for disposition at the completion of its use unless otherwise directed in writing by the Contacting Officer or the Accountable Property Officer (dependent on who is administering the contract). The Contractor shall complete the plant clearance inventory schedule using the plant clearance capability of the GFP module of the PIEE to generate an electronic equivalent of the SF 1428, Inventory Disposal Schedule. The contractor shall obtain PCO or plant clearance officer approval (dependent on who is administering the contract) prior to disposal of excess GFP/CAP after the contractor completes the plant clearance inventory schedule.

8.6.1 Property disposition instructions, when applicable, will be provided at the individual task order level.

8.6.2 Issuance of the DD 1149 “Requisition and Invoice/Shipping Document”: The contractor must obtain a DD1149 before removing any Government Furnished Property, including Plant, Property, and Equipment (PP&E) from NSWCPD premises for general use. For situations where the contractor picks up/replaces NSWCPD property for maintenance purposes, the contractor shall provide an equipment receipt, showing Manufacturer, Model/Part Number, Serial Number and Asset Number/Barcode, on their company letterhead to the COR. Any and all GFP returned to the Government shall include a DD 1149 to document transfer of liability back to the Government.

8.7 Property Closeout: IAW FAR 52.245-1, the Contractor shall promptly perform and report to the PCO or plant clearance officer (dependent on who is administering the contract) contract property closeout to include reporting, investigating and securing closure of all loss of Government property cases; physically inventorying all property upon termination or completion of this Contract/TO; and disposing of items at the time they are determined to be excess to contractual needs.

8.8 Property Tagging: The contractor can either tag issued equipment or use the provided NSWCPD Plant property barcodes, or NMCI asset tags. If the contractor chooses to use their own tag, it shall not cover the NSWCPD barcode, or NMCI asset tag. The NSWCPD barcode, and or NMCI asset tag number, when provided shall be used on contractor inventory reports.

9.0 GOVERNMENT FURNISHED INFORMATION

9.1 GFI may be provided to the contractor at the TO level when necessary and pertinent to the subject of the individual TO.

9.2 GFI is for informational purposes and use by the Contractor is optional.

10.0 PURCHASES

10.1 Only items directly used and incidental to the services for this Contract and for work within the scope of the Statement of Work shall be purchased under the Other Direct Cost (ODC) line items. Purchases of an individual item that is valued above $15,000 shall be approved by the Contracting Officer prior to purchase by the Contractor. The purchase request and supporting documentation shall be submitted via email to the Contracting Officer and the Contracting Officer's Representative (COR), and shall be itemized and contain the cost or price analysis performed by the Contractor to determine the reasonableness of the pricing.

11.0 COUNTERFEIT MATERIAL PREVENTION

11.1 Non-Electronic Materiel

11.1.1 Department of the Navy contractors (and their subcontractors at all tiers) who obtain critical or high-risk materiel shall implement a risk mitigation process as follows:

· If the materiel is currently in production or currently available, materiel shall be obtained only from authorized suppliers

· If the materiel is not in production or currently available from authorized suppliers, materiel shall be obtained from suppliers that meet appropriate counterfeit avoidance criteria

· Contractor shall notify the contracting officer when critical or high-risk materiel cannot be obtained from an authorized supplier

· Contractor shall take mitigating actions to authenticate the materiel if purchased from an unauthorized supplier.

· Contractor shall report instances of counterfeit and suspect counterfeit materiel to the contracting officer and the GIDEP as soon as the contractor becomes aware of the issue.

12.0 PERSONNEL

12.1 The contractor shall be responsible for the employment of trained and technically qualified personnel to perform the technical efforts described herein. In addition, the contractor is responsible for organizational and administrative controls necessary to ensure that performance meets or exceeds all specification requirements and those set forth in this BOA SOW as well as each individual task order SOW.

12.2 The Government reserves the right, during the life of this BOA, to request work histories on any contractor employees for the purposes of verifying compliance with this requirement. Personnel assigned to or utilized by the contractor in the performance of this BOA shall be fully capable of performing the contemplated functions of the respective labor categories in an efficient, reliable and professional manner.

12.3 If the contracting officer questions the qualifications or competence of any person performing under the BOA, the burden shall be on the contractor to confirm that the person in question is qualified as prescribed herein.

12.4 All persons with a reasonable expectation to conduct onboard repair efforts shall, at the time of BOA award, be U.S. citizens possessing a favorable Defense Counterintelligence and Security Agency (DCSA) adjudication or hold an active Defense Biometric Identification System (DBIDS) credential. Additionally, all persons with a reasonable expectation to conduct onboard repair efforts shall possess and maintain a SECRET security clearance.

13.0 SPECIAL REQUIREMENTS

13.1 None

14.0 MATERIAL REQUIREMENTS

14.1 Notional material requirements to support repair efforts are listed in Appendices A through F. These lists correspond to the parts needed to accomplish the indicated repair/overhaul efforts, which are representative of the labor efforts anticipated to be accomplished during execution of this contract. This list is not all-inclusive, and it is expected that additional parts corresponding to the repair of Opposed Piston engines will be required during execution of this BOA. The purpose of the parts lists in Appendices A through F (Attachment 3) is to provide baseline for parts/material support anticipated in this contract.

End of Statement of Work

NSWCPD SOW-PWS Template Rev 46_07.24.2025