B.3 STATEMENT OF WORK

Replace Building 17H Blast Chiller Condenser

1. OVERVIEW —

1.1 Government Agency Department and Address:

Project Title: Replace Building 17H Blast Chiller Condenser. VA Maryland HealthCare System

– VISN5 – Perry Point VAMC – Perry Point, MD 21902.

Project Number: 512A5-26-008

Provide all supervision, labor, materials, and equipment necessary to remove and replace the Building 17H Blast Chiller Condenser in kind at the Perry Point VA Medical Center, Perry Point Maryland.

• Fully remove and properly dispose of the existing condensing unit including the cabinet. The existing condensing unit is a Master-Bilt Model BCLZ150UC with a Copeland Discus compressor, Model 4DL3-150E-TSK (See Photographs 1 through 4).

• The condensing unit is secured on three sides with a 6-foot tall chain-link fence and one side with a stairwell railing (See Photographs 5 through 6).

• Prior to removal, evacuate any remaining refrigerant charge into an approved recovery and reclaim system. Current refrigerant is R-404A.

• Install new condensing unit matching the specifications of the old condensing unit.

• New condensing unit suction line and liquid line shall tie-in to existing 1-5/8” suction line and

7/8” liquid line that extends into Building 17H (See Photographs 9 and 10). Reconfiguration of piping to accommodate new condensing unit is permissible with approved shop drawing.

• Refrigerant lines shall be insulated with Armaflex insulation of the appropriate thickness.

• The new condensing unit shall be sized to fit within the same footprint (approximately 74”

[W] x 43.5” (L) x 35.5” [H]) as the old condensing unit. The new condensing unit shall be installed a minimum of 6-inches off the ground.

• The power available for the new condensing unit is 208 volts. The new condensing unit shall be powered from an existing 200-amp, 240 volt safety switch (See Photographs 11 through 12).

• Test and commission new condensing unit prior to turnover to the Government.

• Care shall be taken to not damage existing equipment to remain, including but not limited to the air-conditioning units located adjacent to the condensing unit. Damage to existing equipment caused by the contractor shall be repaired or replaced at no expense to the Government (See Photographs 5 through 8).

• All installations shall conform to any and all applicable National and Local standards & codes.

• All contractor employees must adhere to any and all applicable construction safety codes.

• Installation shall be warranted against defects in materials or workmanship for a period of no less than one (1) year from date of system acceptance. During this period the contractor shall be responsible for providing on-site service response to repair system back to operable status within 24 hours of any reported system failure.

1.4 Work Items Under this Task Order

Offers are to submit proposals based on the project documentation provided under the project solicitation. The resulting total bid amount shall then be broken down item by item for review of quantities, unit costs, and labor costs.

Contractor shall make arrangements to visit the site to survey existing conditions and to determine the methods of the work to be performed prior to submitting proposal.

Work items under this task order include the following but is not limited to:

• Complete all demolition work as detailed in this SOW. Contractor shall be responsible for adherence to all VA and OSHA construction safety requirements pertaining to the project scope as described in SOW.

• Unless noted otherwise, all new surface repair work shall match the existing adjacent work as much as practical.

• Work Site Protection and Administration shall be included.

• Warranty on new work shall be good for a period of 1 year from date of completion per

FAR unless otherwise stated.

• Removal and Disposal and/or recycling of all demolished building materials and construction waste per applicable regulations shall be included.

Manifests/disposal/recycle tonnage must be summarized and reported to the COR.

• Contractor shall be responsible for all material deliveries, storage, and the coordination of deliveries. Over-height and over-weight restrictions are in place in one or all of the site access points.

• Contractor responsible for all temporary site operations facilities, including temporary utility connections, temporary worker restrooms/port-o-johns, field office, storage areas/CONEX boxes, etc. Contractor shall provide total site security measures.

• Contractor shall be responsible for providing and maintaining all aspects of construction site safety including but not limited to:

o Fire Extinguishers o Construction site fencing and access control

1.5. Schedule

Please note that the contractor’s bid proposal provided at the time of bid due date shall require a draft CPM schedule. The intent is to proceed with submittals immediately after contract award, submittals for the long lead items shall be developed, provided, and reviewed.

A project Notice to Proceed (NTP) is planned to be issued roughly 30 days post award. Contractor shall mobilize onsite beginning construction within 15 days of NTP issue. The contractor shall have (30) Thirty calendar days to complete all work including closeout. See below chart for NTP:

ID Milestone Task Description Duration Schedule

Date

1 Project NTP 1 Day Award +

2 Site Mobilization 1 Day NTP + 1

3 Complete all work 15 Days NTP + 16

4 Project Close-out 14 Days NTP + 30

1.5.2 Pricing and Payment

1.5.2.1 This project will be deemed complete when all of the required tasks outlined in this SOW are complete and function as intended by design; the work shall be completed within the areas defined in this document. The VA will complete a final walk-through and inspection of all work before processing final payment.

1.5.2.2 The contractor may submit progress payment invoices according to the Contracting Officer’s specifications at intervals acceptable to the VA. These progress payments will be substantiated by the COR inspections and the daily logs submitted by the contractor. A schedule of values will need to be submitted and approved.

1.5.2.3 Progress payment invoices shall be sent via email to the COR for approval and payment.

1.5.2.4 Final payment will not be processed until final walk-through and approval is complete, which includes all punch list items.

1.6 Construction Requirements

1.6.1 The Contractor shall have the skills, availability, capacity and all other required resources required to complete the job on time without delay.

1.6.2 All site contractors shall have completed the Occupational Safety & Health Administration (OSHA) approved 10-hour construction safety training.

1.6.3 Mechanical and Plumbing contractors shall have technical training and demonstrable track records of working experience in construction, inspection, and testing of plumbing systems and related components in healthcare, industrial, educational, and commercial facilities.

Contractor must hold a current license by the State of Maryland as a licensed Master Plumber/Gas Fitter or approved by COR.

1.6.4 All work is to shall be in compliance with local, state and federal rules and regulations, and VA technical standards. Compliance is to whichever rule or regulation is the most stringent. VA Master Specifications shall be used as the default when no specifications are issued and when a referenced specification is not found in the projects RFP package, they are at https://www.cfm.va.gov/til/. The intent of the default specifications is to furnish concise industrial and/or commercial standards for construction of Government facilities.

If the Statement of Work does not address a specification for an element of the work, the default specification shall apply for the element of work as approved by COR. The omittance of a VA specification, does not relieve the contractor to perform required work under the base task order cost proposal.

1.6.5 Provide daily on-site project management to coordinate all building trades and provide liaison for construction and VA Project Engineering. General Foreman will be designated and be on-site at all times.

1.6.6 All employees of contractor shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and be restricted from unauthorized access. VA issued ID Badges shall be worn by all workers while within the campus boundaries. Contractor shall make all necessary arrangements to obtain the required badging prior to commencement of work. VA issued ID Badges shall be worn by all workers at all times.

1.6.7 Follow all Infection Control Risk Assessment (ICRA) guidelines for dust control during all construction and demolition work.

1.6.8 Follow Interim Life Safety Measures (ILSM). Any series of Operational Actions taken to temporarily reduce hazards posed by Life Safety deficiencies which have been created by demolition, renovation, or construction works, and which are to remain in place and in effect for duration of Contract work. Provide ILSM where fire protection, fire suppression or smoke/fire partitions will be shut down or rendered ineffective during construction.

Coordinate with VA safety office through COR. ILSM must be posted outside work area at all times.

1.6.9 All equipment and materials shall be approved prior to being brought on job site.

1.6.10 Normal work hours are 7:00am to 3:30pm, Monday to Friday. Contractor shall make prior arrangements to work earlier or later with COR. Also, contractor shall make arrangements for subcontractors to work in secured areas. VA will not grant access to subcontractors; it is the responsibility of the contractor.

1.6.11 Daily logs shall be submitted to the COR the Monday following each week worked.

1.6.12 When using special keys for access to roof, mechanical and electrical areas, doors must be kept closed and locked while in such spaces.

1.6.13 Contractor must obtain a burn permit from VA Safety Office / Fire Dept prior to any welding, flame cutting, soldering work, and burning.

1.6.14 The work performed shall be in a professional environment, employees must conduct themselves accordingly. Employees shall not use abusive language, carry firearms, or bring alcoholic beverages on site. Employee's dress code shall consist of normal work uniform. Shirts must be worn at all times.

1.6.15 Contractor shall provide general clean up to construction area daily to the satisfaction of the COR.

1.6.16 Remove demolished equipment and restore site.

1.6.17 Hospital smoking policy (NO SMOKING ON CAMPUS).

1.6.18 OSHA and VA CONSTRUCTION SAFETY STANDARDS will be enforced. Contractor

Supervisor must have 30-hour OSHA Construction Safety course. All contractor employees must have 10-hour OSHA Construction Safety course.

1.6.21 For quality control, the individual may not carry dual roles in the construction project. The VA shall require a person with QC/QA background that there only role is to validate that the construction meets or exceeds requirements of the contract. This person will generate a final punch list and provide to the COR. Then the COR will schedule review the completed job with contractor or/and code officials to generate a punch list. The QC inspector shall provide summary to the COR on a weekly basis with inspection sheets and corrections or commented.

2.0 Safety and Environmental Precautions

2.1. The Contractor shall comply with all applicable Federal, State and local legal requirements regarding workers health and safety. The requirements include but are not limited to those found in Federal and State Occupational Safety and Health Act (OSHA) statutes and regulations, such as applicable provisions of Title 29, Code of Federal Regulations (CFR) Parts 1910 and 1926. Contractor is solely responsible for determining the legal requirements that apply to activities, and shall ensure safe and healthful working conditions for its employees.

2.2. Contractor shall assume the responsibility to guard against causing of fires and/or explosions and to protect Government Property.

2.3. The Contractor shall perform the work in a manner consistent with the area security and fire safety regulations especially with regard to exits and exit way access. Utility shutdowns shall not compromise security, communication or fire safety for occupants. Egress must be maintained for contract workers per OSHA.

2.4. No flammable liquids shall be stored or used in the medical center.

2.5. The necessary number and appropriate types of portable fire extinguishers are required per National Fire Protection Agency (NFPA) 10 and NFPA 241.

2.6. The Contractor shall receive from the station fire department a permit for all cutting, welding, and soldering. All permits shall be prominently displayed during all construction.

Permits must be opened at the start of each activity and closed at the end of each workday.

2.7. All necessary precautions shall be taken by the contractor to prevent accidental operation of any existing smoke detectors or sprinkler heads.

2.8. Contractor shall be responsible for operational actions taken to temporarily reduce the hazard posed by life safety deficiencies created during and until completion of construction.

2.9. In order to provide for control of all environmentally hazardous materials arising from demolition and/or construction activities, the Contractor shall comply with all applicable environmentally hazardous material control and all applicable provisions of the Corps of Engineers’ Manual EM 385-1-1, “General Safety Requirements” as well as the specific requirements stated elsewhere in the Contract Documents.

2.10. All overhead lifts shall comply to VA requirements which may include off shift/days lifts (IE weekends) as scheduled and approved by COR.

2.11. Site mobilization area: The site mobilization area will be designated prior to the start of work. Area shall be fixed fence and be secured to allow access only to authorized personnel. A job board with required permits, bulletins or site documentation shall be installed in area that can be visibly observed by the general public. Temporary walk path (stone or other means) shall be provided if contractor places office trailer in the area. No material tracking onto the sidewalk or roadways is allowed. Area shall be repaired with topsoil and hydroseed when weather conditions allow. No material shall be allowed to be wind blown off the site. Housekeeping of the area shall be performed daily or as required.

Contractor is required for any snow removal and protection of assets. All material/equipment shall be covered and protected from weather elements. Sidewalk must always be accessible. Keys must be provided to the VA for any locked fences or other areas as deemed by the COR.

3.0 Waste Disposal and Management

All waste will be properly handled and disposed of in an environmentally sound manner and will comply with local and federal guidelines. Keeping the premises free from debris is a key component to maintaining a safe work environment. Below are the types of waste and the process for each.

3.1 General Non-Hazardous Waste

3.1.1 A construction project generates waste either from the parts that are removed or from the packaging of the new products being installed. The contractor shall ensure that all installation debris and product packaging is removed from the work area and placed in trash receptacles that the contractor provides.

3.1.2 This waste will be transported and disposed of by the contractor’s waste management company.

3.1.3 Comply with VA Master Specification 017419 Construction Waste Management. This specification identifies materials that MUST be recycled or reused during construction and demolition projects. Additionally, VHA requires that 50% of demolition debris be diverted from the solid waste stream. Contractor shall document all disposal records or recycling records, with quantity and destination of all waste streams.

3.2 Hazardous Waste (Includes but not limited to Lead and Lead-Based Paint Wastes)

3.2.1 The contractor must dispose of all universal wastes that does not remain intact as hazardous waste per EPA hazardous waste guidelines (40 CFR 260-299) and COMAR 26 Subtitles 13-18. The contractor must also dispose of all hazardous wastes per EPA hazardous waste guidelines (40 CFR 260-299) and COMAR 26 Subtitles 13-18.

3.2.2 All required paperwork such as hazardous waste profiles, hazardous waste manifests and land disposal restriction (LDR) forms that go with the hazardous waste manifests will be filled out by a MD licensed, hazardous waste subcontractor. The contractor will schedule and coordinate hazardous waste removal with VAMHCS Safety personnel. Hazardous waste manifests will be signed by ONLY a VAMHCS employee with DOT RCRA training certification (please contact VAMHCS GEMS Manager) and a copy provided to the VAMHCS GEMS Manager for the specific VAMHCS facility. Final signed manifests must be received by the VAMHCS from the hazardous waste Treatment, Storage, and Disposal Facility within 45 days of waste shipment per EPA 40 CFR 263.20-.25 as well as Code of Maryland Regulations (COMAR) 26.13.03.06.

3.4.3 Comply with EPA and MDE requirements for proper handling (such as bagging, sealing and recycling) Mercury-Containing Devices (may include but are not limited to thermometers, manometers, pressure stats, gauges, float or level controls, load meters, supply relays, phase splitters, and sink traps) per 40 CFR 273 and COMAR 26.13.02.08, 26.13.10.06, 26.13.10.09 and 26.13.10.20, 26.13.10.21 and 26.13.10.26 or latest requirements.

3.4.4 All hazardous waste expected as a result of renovation, demolition or construction activities (including but not limited to mercury-containing dental amalgam wastes, fluorescent bulbs, electrical devices that contain PCBs) must be properly managed and disposed in accordance with EPA and MDE requirements per EPA 40 CFR 260-299 as well as COMAR 26.13.02.01, 26.13.02.08, 26.13.10.20, 26.13.10.21 and 26.13.10.26 or latest requirements.

3.4.5 Records of hazardous waste disposal (such as manifests, hazardous waste profiles, LDRs) must be provided by approved waste transporter and signed by an approved VAMHCS Manifest signer from the VAMHCS Safety Department. All records provided to COR and VAMHCS GEMS Coordinator at VAMHCSGEMSProgram@va.gov

3.4.6 All hazardous chemicals that need to remain at the job site must be stored and handled in accordance with EPA; MDE; OSHA and NFPA requirements

3.4.7 Contractor must adhere to the lead in construction standard (29 CFR 1926.62(a) where lead is encountered in the course of work. If any lead is present, these regulations apply. The employer (contractor) must determine if employees will be exposed above the Permissible Exposure Limit for lead.

7. ATTACHMENTS – In addition to this Scope of Work, the following separate solicitation attachments are considered to be crucial to development of the demolition contractor proposal and should be referenced as in-scope conditions. Existing Condensing Unit Photographs .

Interested & Capable Responses:

NCO 5 is seeking responses from entities that are interested in this procurement and consider themselves to have the resources, capabilities, and qualifications necessary to provide the services required for the Perry Point VA Medical Center.

Please respond to this RFI/Sources Sought 36C24526Q0150 with your:

1. Business name (including Unique Entity ID (SAM.gov)

2. Business type, socio-economic status (e.g., Veteran-Owned, Woman-Owned, Disadvantaged Small Business, 8(a), etc.), and

3. Person of contact (including telephone number & email address).

4. Capability statement and summary of previous experience providing these types of services for the Veterans Health Administration or other similar facilities.

5. Available contract vehicles (GSA FSS, etc.) for use by Department of VA (include applicable NAICS)

6. Brief Summary of categories of services that your company can/cannot provide.

7. Certification(s) / Licenses for meeting the local requirements to provide these services at the DC VAMC (if applicable)

8. Confirmation that your organization has the capability & expertise to meet the performance requirements while complying with applicable limitations in subcontracting by responding to the questions below with your response:

a. Do you intend to self-perform this effort?

b. If you are located outside the immediate area, how will you self-perform?

c. Or do you intend to subcontract work under this contract?

d. If you intend to subcontract work under this contract, how will you ensure compliance with the limitations on subcontracting?

Response Instructions:

Responses must be submitted by 10:00 AM (ET) 12/8/2025. Responses to the information requested above must be submitted via email to John Ritter at.

Must use subject title when responding via email: Replace Building 17H Blast Chiller Condenser Perry Point VAMC.

This request for information/sources sought notice is for planning purposes ONLY and does not constitute a solicitation, responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. The results of this market research will assist in the development of (1) the requirement, and (2) the acquisition strategy (e.g., SDVOSB/SDVOSB set-aside, small business set-aside, full and open competition, etc.). VA assumes no responsibility for any costs incurred as a result of a vendor’s attendance to the Site-Visit nor the preparation of responses submitted as a result of this notice.

John Ritter Contracting Officer

VHA-NCO 5 – JOHN.RITTER2@VA.GOV

mailto:JOHN.RITTER2@VA.GOV

B.3 STATEMENT OF WORK