Sources Sought_Scott Inn Glycol System Repair and Refill - V1.pdf

SOURCES SOUGHT – REQUEST FOR INFORMATION

The 375th Contracting Squadron (375 CONS) is seeking sources for Glycol Line Repair and System Refill at Scott AFB, IL.

CONTRACTING OFFICE ADDRESS:

375th Contracting Squadron / PKB 201 E. Winters St., Bldg. 50 Scott AFB, IL 62225-5015

INTRODUCTION:

This is a REQUEST FOR INFORMATION to determine the availability and technical capability of large and small businesses (including the following subsets, Small Disadvantaged Businesses, HUBZone Firms; Certified 8(a), Service-Disabled Veteran- Owned Small Businesses and Woman Owned Small Business) to provide the required products and/or services.

The 375 CONS is seeking information for potential sources for Glycol Line Repair and System Refill at Scott AFB, IL.

The objective outlined in the Performance Work Statement (PWS) is for the repair of the glycol piping system and the refill of glycol solution at the Scott Inn, located at Scott Air Force Base, Illinois. This effort is necessary to restore the system to full operational capacity, ensuring effective HVAC operations during cold weather months.

DISCLAIMER:

THIS SOURCES SOUGHT IS FOR INFORMATIONAL PURPOSES ONLY. THIS IS

NOT A REQUEST FOR PROPOSAL. IT DOES NOT CONSTITUTE SOLICITATION

AND SHALL NOT BE CONSTRUED AS A COMMITMENT BY THE

GOVERNMENT. RESPONSES IN ANY FORM ARE NOT OFFERS AND THE

GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A

RESULT OF THIS ANNOUNCEMENT. NO FUNDS ARE AVAILABLE TO PAY

FOR PREPARATION OF RESPONSES TO THIS ANNOUNCEMENT. ANY

INFORMATION SUBMITTED BY RESPONDENTS TO THIS TECHNICAL

DESCRIPTION IS STRICTLY VOLUNTARY.

CONTRACT/PROGRAM BACKGROUND: This is a new effort and prior acquisition information is not available.

Contract Number: N/A Contract Type: N/A Incumbent and their size: N/A Method of previous acquisition: N/A

REQUIRED CAPABILITIES:

The Government requires Glycol Line Repair and System Refill that meets the following criteria:

2.1 Site Assessment and Leak Detection

• Inspect entire glycol system, including visible lines, fittings, joints, and pumps.

• Identify and document the source(s) of leaks or failures.

• Provide a written diagnostic report with photos and repair recommendations within 3 business days of initial inspection.

2.2 Glycol Line Repair

• Isolate and repair all identified leaks using industry-standard repair methods and materials.

• Replace damaged sections of piping, insulation, valves, or fittings as required.

• Use piping materials consistent with existing system specifications or as approved by the Contracting Officer (CO)

2.3 System Flush and Refill

• Completely flush the system of old glycol and debris prior to refill.

• Dispose of used glycol in accordance with federal, state, and local environmental regulations.

• Refill system with a minimum of 30% propylene glycol/water mixture (or per manufacturer/system requirements).

• Bleed air and ensure proper flow throughout the system.

2.4 Testing and Verification

• Conduct system pressure and flow testing after refill.

• Verify system is leak-free and glycol concentration is within acceptable range using a refractometer.

• Provide a test report including glycol concentration, system pressure, and flow data.

NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE:

The anticipated North American Industry Classification System Code (NAICS) for this requirement is 238220 – Plumbing, Heating, and Air-Conditioning Contractors with the corresponding size standard of $19,000,000.00.

ATTACHMENTS:

1) Performance Work Statement (PWS)

SUBMISSION DETAILS:

Responses should include:

1) Business name and address;

2) Name of company representative, business title and email;

3) Large or Small Business Size and Type of Small Business (if applicable);

4) Cage Code;

5) DUNS Number;

6) Interested businesses should submit a brief capabilities statement package demonstrating ability to perform for this requirement, as described above and in the attached PWS.

Vendors who wish to respond to this should send responses via email NLT 1:00 PM Central Standard Time (CST) on 20 October 2025 to the following:

Mr. Armando Mercado – armando.mercado.1@us.af.mil Ms. Ashley Bebout - ashley.bebout@us.af.mil Ms. Chrissina Dural – chrissina.dural@us.af.mil

All vendors should be registered in the System for Award Management (SAM) located at http://www.sam.gov .

http://www.sam.gov/