Sources Sought_RFI PR12379697 Guatemala Kennels for Pickup Trucks.docx

Sources Sought: 19INLE24I0024 INL Guatemala CUSTOM KENNELS FOR GUATEMALA NATIONAL CIVILIAN POLICE (PNC) K-9 UNIT

(PCS: 8820 NAICS: 112990)

Background:

The Bureau of International Narcotics and Law Enforcement Affairs (INL) is responsible for the development, supervision, coordination, and implementation of international narcotics control assistance activities and international criminal justice development programs for the Department of State (DOS). INL Guatemala supports a K9 drug detection program in collaboration with the Government of Guatemala’s Ministry of Government. Pursuant to that program, INL Guatemala provides K9 drug detection dogs, associated trainings and advisory support to the Guatemalan National Police Antinarcotics Unit (SGAIA). SGAIA maintains K9 delegations throughout the country who can mobilize to target locations for operations and inspections.

The purpose of this procurement is to acquire and install semi-thermic and aero-dynamic kennels to mount on SGAIA police vehicles. The awardee will be required to provide/deliver and install these semi-thermic and aero-dynamic kennels on six SGAIA Toyota Hilux Pick-Up Trucks.

DESCRIPTION

The International Narcotics and Law Enforcement Section (INL) requires the purchase of semi-thermic and aero dynamic kennels.

This Sources Sought notice is issued for planning purpose only, and does NOT constitute a solicitation for proposals, offers, bids, and/or quotes. This is not an announcement of a forthcoming solicitation, or confirmation that the Government will contract for the items contained in the Sources Sought, nor is any commitment on the part of the Government to award a contract implied. Responses to this notice will assist the Government in identifying potential sources in determining if a Service-Disabled Veteran Owned Small Business (SDVOSB), Small Disadvantaged Businesses 8(a), Historically Underutilized Business Zone Small Business (HUBZone), or Women-Owned Small Business (WOSB) set-aside of the solicitation is appropriate, and in determining whether this approach to securing contracting support is practicable.

The government also seeks input form industry as to reasonable delivery timelines for the procurement and delivery of said equipment and whether vendors are able to supply laptops that are manufactured with Spanish keyboards installed (not separate keyboards).

Respondents are advised that the Government will not pay for any information or administrative cost incurred in response to this Sources Sought. Responses to this notice will not be returned.

The following information is required in this RFI/Sources Sought:

1. Company name, point of contact, phone number, and address;

2. UEI Number and CAGE Code;

3. Interest in nature of participation [e.g., prime contractor, teaming partner, primary subcontractor];

4. SDVOSB/HUBZONE/8(a)/WOSB certification;

5. Statement of capabilities in providing provide servers, storage, memory, switching, licensing, and installation services and technical support indicating that the vendor can perform the requirements as stated.

6. Examples of relevant past performance.

7. Reasonable expectations for delivery timelines.

8. Ability to provide laptops manufactured with Spanish language keyboards.

9. Questions, clarifications and/or recommendations to INL to inform a subsequent Notice of Funding Opportunity.

Interested contractors may provide the above information via e-mail to the addresses listed below. Information submitted must be in sufficient detail as to allow for a thorough government review of firm's interest and capabilities. This information is due no later than Wednesday, August 7, 2023, at 5:00 PM EST.

Primary Point of Contact:

Andreea Patterson Contract Specialist PattersonAE@state.gov

1 TECHNICAL SPECIFICATIONS

The Contractor shall provide warranty, maintenance, and support in Colombia. The Contractor shall provide said services in Spanish. All hardware and software shall be provided with a minimum of one (1) year of warranty (parts and labor) and technical support related to issues that could arise with the operation of the equipment.

2 DELIVERY (SHIPPING AND HANDLING INSTRUCTIONS)

The Contractor shall provide ALL equipment stated under the technical specifications of this request. The shipment will be delivered directly to:

These instructions will be confirmed before award.

Packaging and preservation shall be in accordance with (IAW) best commercial practices to enable shipment to final destination, International Narcotics and Law Enforcement (INL) to Guatemala.

The items being acquired shall be donated to the government of Guatemala by the United States Embassy Guatemala City. The contractor shall ensure that all items are prepared for safe shipment and include all necessary export approvals, required material data safety sheet, licenses, and paperwork. One copy of the packing list and commercial invoice must accompany the shipment, attached to the outside of the “lead” or number one box/carton/package, or individually attached to the outside of each box/carton/package.

All orders are ultimately intended for an overseas destination. If the shipment shall involve wood packaging material, then the packing and palletizing must conform to the standards in the International Standards for Phytosanitary Measures Publication No. 15: “Guidelines for Regulating Wood Packaging Material in International Trade” (ISPM 15) and have the appropriate markings indicating that the materials meet this standard. Any deliveries arriving at our indicated domestic delivery address that do not meet these standards shall be rejected and must be corrected at the Contractor’s expense.

The equipment shall be delivered to the following address:

Freight Forwarder Information and POC:

All items must be marked as “Diplomatic Cargo” and follow the consignee information as indicated below

Embajada de Estados Unidos de America Boulevard Austriaco 11-51, Zona 16 Guatemala City, Guatemala

NIT: 347497-6

Attention: Ana Luisa Turcios The Contractor shall properly pack and consolidate the entire shipment to prevent damage, loss and/or misdirection. Upon notification, the contractor shall replace any items lost or damaged during shipment. Partial shipments are not allowed unless approved in writing by the Contracting Officer.

The items acquired through this contract will be donated to the government of Colombia, Colombian National police. In addition to ensuring that all items are prepared for safe shipment, the contractor shall include all the necessary export approvals, required material data safety sheets, licenses, and paperwork. One copy of the packing list and commercial invoice must accompany the shipment, attached to the outside of the “lead” or number one box/carton/package, or individually attached to the outside of each box/carton/package. The packing list shall include, at a minimum: description, brand name, serial number (if any), and quantities.

3 WARRANTY

4 CUSTOMS CLEARANCE AND TAX EXEMPTIONS

If applicable, the U.S. Government will assist the Contractor in obtaining customs clearance and tax exemption certificates from the Government of Guatemala.

5 INSPECTION AND ACCEPTANCE

The designated COR will also inspect items received to verify compliance with this SOW. Designated COR will formally accept the equipment once verification is completed, and a determination is made that the system is fully operational at the site of destination of the equipment: The Guatemala National Police K-9 Unit.

The packing list of all equipment shall include at a minimum: description, brand name, serial number (if any), and quantities.

The INL logistics team shall assign and inventory sticker to these serialized non-expendable items, with an assigned INL serial number that facilitates End Use Monitoring 6 PERIOD OF PERFORMANCE (POP) or ESTIMATED DELIVERY DATE Contractor shall complete delivery, no later than 90 calendar days from the date of award. Warranty, maintenance, and support shall be provided for the periods described in Warranty of this SOW.

LEDs on Kennel Insert Images - 19INLE24I0024 INL Guatemala Kennels for Pickup Trucks Technical Specifications All equipment shall be new and not previously used. Refer below for Equipment Technical Specification details. If brand name is not used, technical specification sheets are required to be submitted prior to equipment approval and acceptance.

EQUIPMENT TECHNICAL SPECIFICATIONS ARE OUTLINED BELOW

Semi-Thermic and Aerodynamic Kennel custom made for a Toyota Hilux Pick-Up Truck Quantity: 06 units

The kennels must be capable of containing one canine each under optimal conditions connected to the vehicle’s air conditioning at a constant 18 degrees Celsius or 64.4 Fahrenheit. The kennels must have a temperature control panel to regulate its climatization. The kennels shall be custom made for the Toyota Hilux 4x4 double cabin, year 2023. The materials shall be durable enough to withstand extreme weather conditions and corrosion. The kennels shall be intelligently designed for optimal cleaning to prevent bacteria to enter the kennels’ structure and avoid diseases. The kennel shall be coated with reel lining paint for more protection. All material must be non-toxic.

Structure: Walls and ceiling shall consist of UV resistant white fiberglass with at least 2 inches thick of expanded polyethylene and 23 kilograms in density per cubic meter. The structure shall have aluminum rivets every 7 cm of wing pop type in 14 mm diameter and 3/16 of steel nail. All nails and cracks shall be covered to prevent bacteria, debris or residue to be stored inside the structure.

Dimensions: 1.60 meters L x 1.60 meters W x 0.50 meters (length x width x height) at exteriors. The kennel’s height must match the pickup’s cabin height.

Doors:

a. One tailgate with 120 degrees upward opening with double flange packing Hermetic closure and dust cover. Two hydraulic pistons 45 pounds load shall sustain the tailgate when opening. The tailgate shall have a laminated glass window of 6 millimeters and master key lock. The punt gate shall be maintained.

b. The entire rear opening should have an internal expanded sheet (Jordomex) back door in aluminum, 1 x 1 inch tube aluminum frame and Mig-certified welding process. It shall also include a stainless-steel closure.

c. One window on each side, which has an internal shutter in aluminum expanded sheet (Jordomex) in each compartment of the kennel, hermetic double flange packaging and dust cover.

d. One fixed longitudinal internal division to separate the compartments, has a mesh opening of 23 cm at the top and 5 cm at the bottom for the passage of cold air. It should also have a stainless-steel fastener in case it must be left open during transit of the unit

Power and illumination:

a. The kennels’ lights shall be powered by the vehicle’s electrical system.

b. They shall have internal LED illumination.

c. Each kennel shall have two yellow LED external lights and three external red LED lights American type. The LED lights are not necessarily produced in the US only placed in a pattern typical of cargo vehicles driven in most countries including the US that illuminate the frame of the vehicle at night. This allows other drivers to appreciate the size of the vehicle during reduced light scenarios (Photo attached for reference).

d. Each kennel shall have a switch to turn the light on and off. In addition to, each kennel shall have two yellow LED external lights and three external red LED lights American Type.

Other:

a. 3M reflective tape on each side of the outer walls.

b. Non-toxic agro-industrial floor used for farm animals and must be removable for cleaning purposes.

c. Shall have a cargo rack on the roof with anticorrosive treatment and electrostatic paint (powder coating.)

d. 6mm laminated glass window behind the cab for dog surveillance during transport.

e. Access ramp, in extruded aluminum of 1x1 inches welded with Metal Inert Gas (MIG) process and non-slip rubber lining for the floor. It shall have its own storage compartment on the roof with its own drawer system and security lock.

f. Vendor shall be able to install all six (6) kennels with all necessary materials and tools to the Toyota Hilux 2023 models in Guatemala City.

g. Fixed mounting system (E-Track.)

Installation

a. The manufacturing of the six (6) kennels shall occur at a designated location by the Contractor.

b. Before commencement of manufacturing, Contractor shall provide samples of the materials to be used for quality control of the materials specified in the sow.

c. During the manufacturing, INL-G shall conduct and inspection before conclusion.

d. After approval, Contractor shall ship the kennels to Guatemala and shall have 30 days to install after importation of the kennels to Guatemala.

e. A final inspection shall determine approval to install the six (6) kennels and to generate final report of acceptance.

Maintenance

This is a base year plus four (4) option year maintenance contract.

Contractor shall coordinate with COR maintenance visits to ensure that the air conditioning, wiring, structural integrity and mounting run in optimal condition.

Maintenance visits shall occur on site.

Every 6 months, Contractor shall perform minor maintenance to the refrigerated unit to ensure its continued functionality, including connection to the vehicle A/C system.

Every year, contractor shall perform maintenance to the kennel boxes at a location in Guatemala. During the visit, the field technician shall perform standard maintenance to include, but not limited to:

· Pressure checks

· Cleaning of the A/C system

· Temperature checks

· Electrical system checks

· A/C system parts checks

· Seals checks

· Adjustment of all kennel box components

· Labor; and

· Provide any materials or parts needed to guarantee the kennels continued functionality as well as provide requisite installation of such materials or parts.

If spare parts are needed, replacement shall be provided by Contractor. Contractor shall be responsible for the shipping of parts, the shipping costs and importation of them.