Sources_Sought_RFI.pdf

DEPARTMENT OF THE TREASURY

BUREAU OF ENGRAVING AND PRINTING

WASHINGTON, D.C. 20228

Title: Chiller Maintenance Service at the Bureau of Engraving and Printing (BEP) Washington, D.C. Facility

Sources Sought Post Date: April 24, 2026

Sources Sought Response Date: May 1, 2026

NAICS: 238220, Plumbing, Heating, and Air-Conditioning Contractors

Product Service Code: J041, MAINT/REPAIR/REBUILD OF EQUIPMENT- REFRIGERATION, AIR

CONDITIONING, AND AIR

1.0 SOURCES SOUGHT NOTICE

To facilitate market research, the Government is looking to identify qualified Small Business and/or 8(a) sources under the North American Industry Classification System (NAICS) code 238220, Plumbing, Heating, and Air-Conditioning Contractors.

This notice seeks capability statements to assist the Government in identifying capable firms.

This Sources Sought Notice is for information and planning purposes only and shall NOT be construed as a solicitation or as an obligation on the part of the Government. This notice does not obligate the Government to award a contract or otherwise pay for the information provided in the response. The Government will not reimburse respondents for any costs incurred in the preparation of a response to this Notice. The Government reserves the right to use information provided by firms for any purpose deemed necessary and legally appropriate.

Any firm responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the firm’s qualifications to perform the work.

The Government DOES NOT intend to award a contract based on the responses to this Sources Sought Notice. This Sources Sought Notice is to gain knowledge regarding the capabilities of small business and/or 8(a) sources. At this time, no solicitation exists, however a solicitation may be synopsized on [SAM.gov ] at a later date. If a solicitation is released, it will be synopsized on SAM.gov unless an exception exists. It is the responsibility of the potential responders to monitor SAM.gov for additional information pertaining to this subject.

2.0 BACKGROUND

The Bureau of Engraving and Printing (BEP) needs a Contractor to provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Chiller Maintenance.

The BEP is a component of the Department of the Treasury that prints U.S. currency and other security products. The BEP is in Washington, D.C, is approximately 1.4 million square feet in area and is a combined production and administrative facility. The BEP Power Plant is responsible for supplying Heating, Ventilating and Air Conditioning (HVAC) and process systems

WASHINGTON, D.C. 20228

integral to the production process. This is accomplished through the use of steam, condenser water, and chilled water.

3.0 OBJECTIVE

The objective of this Source Sought Notice is to obtain information to identify small businesses and/or 8(a) firms capable of providing Chiller Maintenance service at the BEP, 301 14th St SW, Washington, DC 20250.

Procurement History for Similar Services This requirement is currently fulfilled through contract number 2031ZA26P00051 and was recently fulfilled through contract 2031ZA20C00472. The incumbent is REON, INC.

Anticipated Period of Performance: One 12-month base period and four 12-month option periods as follows:

• Base Year: July 2026 – July 2027

• Option Year 1: July 2027 – July 2028

• Option Year 2: July 2028 – July 2029

• Option Year 3: July 2029 – July 2030

• Option Year 4: July 2030 – July 2031

4.0 TECHNICAL AREAS FOR SUPPORT SERVICES

The Contractor shall develop, establish, and maintain a comprehensive Chiller Maintenance Program designed to meet the needs of the BEP.

The purpose of this acquisition is to obtain “factory certified” maintenance, repair, and testing services to ensure reliable and continuous operation for four (4) 1,375 ton centrifugal chillers, four (4) chiller electrical motor control centers, four (4) chiller motor starters, three (3) secondary distribution pump motor starters, three (3) secondary distribution pump variable frequency drive units (VFD’s), one (1) Plate and Frame chilled water economizer, three (3) secondary condenser pumps for plate and frame, four (4) chilled water pumps, four (4) condenser water pumps associated to the chillers, eight (8) Cooling tower variable frequency drive units (VFD’s) and (ten) 10 automated valves in order to keep the equipment fully operational at all times.

Interested firms submitting a response to this Source Sought Notice are requested to provide information addressing their experience, skills and capabilities necessary to perform these services in their capabilities statement. Interested parties are NOT to submit marketing materials; but rather, speak directly and specifically to their relevant experience.

WASHINGTON, D.C. 20228

5.0 SUBMISSION REQUIREMENTS

Interested firms should respond by submitting a capability statement covering technical capabilities. The information provided should address your ability to fulfill the technical areas above and demonstrate how the firm’s recent experience (5-7 years) is relevant, including the dollar value, period of performance, size and scope of the firm’s prior contract(s).

***To help the government in its assessment of technical capabilities please be as specific as possible in your response. It is highly recommended that firms include as much of the following information as possible when discussing experience:

• contract type (FFP, CPFF, etc.),

• contract award amount,

• contract number,

• period of performance, and

• Government or Commercial Point of Contract name and email address, if any.

CONFIDENTIALITY: Do not include proprietary, classified, confidential, or sensitive information in your response to this Request for Information Notice. The Government reserves the right to use any information provided by respondents for any purpose deemed necessary and legally appropriate, including using technical information provided by respondents in any resultant solicitation.

Responses to this Notice will not be returned.

6.0 CAPABILITY STATEMENTS

There is a maximum page limitation of five (5) typed pages using 12-font Calibri or Times New Roman within an 8.5 x 11 inches page size. Cover letters and extraneous materials (brochures, general capabilities statements, etc.) will not be reviewed. No hard copy or facsimile submissions will be accepted.

To facilitate a timely and comprehensive review of all submitted responses, firms must respond using the format requested in this Notice. ANY deviation from this format may lead to the rejection of the response.

7.0 SUBMISSION INSTRUCTIONS

All responses to this Sources Sought Notice must be submitted electronically to Kaiti Williams at Kaiti.williams@bep.gov. Responses to this Sources Sought notice are due no later than May 1, 2026, at 11am ET.

Capability statements received after this date and time will not be considered.

mailto:Kaiti.williams@bep.gov

WASHINGTON, D.C. 20228

The subject of the email must be titled “Sources Sought: Chiller Maintenance RFI, <Name of Your Firm: Business Size>”