Sources Sought Questionnaire - FCI Milan.pdf

U.S. Department of Justice Federal Bureau of Prisons Field Acquisition Office

U.S. Armed Forces Reserve Complex Grand Prairie, Texas 75051

June 11, 2024

Sources Sought Questionnaire Field Acquisition Office Building and Facilities Section (B&F) Federal Correctional Institution (FCI) Milan Sources Sought 15B41724PR000169

The Federal Bureau of Prisons is conducting market research in accordance with Federal Acquisition Regulation, Part 10.

A single solicitation will be issued for Replace Roofs Food Service and Unit B3 at FCI Milan. The Federal Bureau of Prisons (FBOP), FCI Milan located at 4004 E Arkona Rd, Milan, MI 48160 intends to make a single award to a responsible entity that will provide all necessary equipment, labor, materials, and incidentals for Replace Roofs Food Service and Unit B3.

This sources sought questionnaire is for information purposes only. The described requirement may or may not be included in the subsequent solicitation.

A summary of the requirements is as follows:

-Replace roofing on the following buildings: Food Service Roof and Unit B3 Roof – 23,000 S.F.

-The contractor shall install a complete roof system to include but not limited to the following: remove existing EPDM and substrate down to roof deck, inspect existing roof deck to ensure suitability for new roof system, apply proper insulation/substrate, apply fully adhered EPDM as described below in section 07 5300, install proper flashing/penetration boots/roof curbs, and install new gutters/downspouts. The contractor shall install all work per Federal, State, and Local codes.

-Work Location: The work will take place inside the secure perimeter of the Federal Correctional Institution located at 4004 E. Arkona Rd, Milan, MI. 48160. The specific area of work will be the food service and unit B3 roof which is located in the center of the institution grounds but accessible with a vehicle.

-Scope of Work: The scope for this project will be to provide a new and complete roofing system free of leaks or defects using either Ethylene Propylene Diene Terpolymer (EPDM) per specification 07 5300 and 07 9200. The specifications are for a complete roofing system. In the event an individual component is not addressed but is required the contractor shall provide a complete assembly.

See the Statement of Work/Specifications attachment for the complete requirements for the project.

Please answer the following questions:

1. Can your firm complete FCI Milan Replace Roofs Food Service and Unit B3 as specified above?

__________ Yes ___________ No

2. If you answered “No” in Question 1 above, what construction requirements can your firm provide?

3. The North American Industrial Classification System (NAICS) code for Roofing Contractors is 238160, which sets the small business standard at $19.0 million.

Based on this standard, what is your business size, small or large?

__________ Small ___________ Large

4. What level of subcontracting, if any, would your firm utilized to provide the listed requirement?

5. Are you eligible for participation in one of the following small business programs? If so, please indicate the program.

__________ “8(a)” Program __________ Women-Owned Small Business concern __________ Economically Disadvantaged Women-Owned Small Business concern __________ HUBZone Small Business concern __________ Veteran-Owned Small Business concern __________ Service-Disabled Veteran-Owned Small Business concern

6. The Performance Period estimated for this project is 150 calendar days. Does this time frame appear to be suitable for your firm to complete the requirement?

________Yes ________No

If not, what time frame in calendar days would it take your firm to complete? ___________Calendar Days

7. How many calendar days does your firm need to prepare a proposal resulting from this solicitation?

_____________ 45 days _____________ 60 days

8. After reviewing the above proposed work, are there any industry recommendations you would suggest other than what we have provided in our description?

9. If you were to complete this work, where do you estimate your pricing range?

____ Between $100,000 and $250,000 ____ Between $250,000 and $500,000

____ Between $500,000 and $1,000,000 ____ Between $1,000,000 and $5,000,000

____ Between $5,000,000 and $10,000,000 ____ More than $10,000,000

10. If awarded a contract, how many calendar days after the award could you begin construction? Please note that all individuals working on site at the institutions must undergo a security clearance investigation. This investigation may take 21 calendar days to complete.

_______________ Calendar days after Contract Award

11. Please furnish the following information in reference to your firm:

Name:

Address:

Unique Entity Identifier (UEI) in https://sam.gov:

Point of Contact:

Telephone Number:

E-mail Address:

Please e-mail your responses to tmanderson@bop.gov. Responses must be received no later than June 19, 2024.

A few notes regarding all FBOP requirements:

1. The resulting solicitation will be distributed solely through the General Services Administration Federal Business Opportunities website at sam.gov. Hard copies of the solicitation are not available. The website provides download instructions to obtain all documents relating to the solicitation. All future information concerning this acquisition, including the pre-solicitation notices, solicitation, and any subsequent amendments, will be distributed solely through the website. Interested parties are responsible for monitoring the website to ensure they have the most current information about the acquisition.

2. Any contractor interested in obtaining a contract award with the Federal Bureau of Prisons must be registered in the System for Award Management (SAM) at www.sam.gov. In order to qualify for award, your business size metrics information entered in your SAM registration must be less than or equal to the size standard specified above. You must also have the NAICS code stated. Each bidder's SAM registration will be reviewed by the Government to confirm that your business size meets the small business size standard requirement and the stated NAICS code is listed. All bidders are urged to double check their SAM registration and update as necessary, including the size metrics information and NAICS code.