Sources_Sought_Questionnaire_and_SOW.pdf

U.S. Department of Justice Federal Bureau of Prisons Field Acquisition Office

U.S. Armed Forces Reserve Complex Grand Prairie, Texas 75051

June 12, 2026

Market Research Questionnaire Field Acquisition Office Building and Facilities Section (B&F) MDC Brooklyn Sources Sought 15BBR026PR000278

The Federal Bureau of Prisons is conducting market research in accordance with Federal Acquisition Regulation, Part 10.

A single solicitation to modernize four (4) passenger elevators and two (2) freight elevators at Dayton Manor (Staff Housing).

The Government anticipates the issuance of a solicitation for the award of a firm-fixed-price construction contract for a project titled Elevator Modernization – Dayton Manor (Staff Housing) for MDC Brooklyn located at 9325 Fort Hamilton Parkway, Brooklyn, NY, 11209. The awarded contractor will provide all necessary labor, materials, equipment, tools, and incidentals required to modernize four (4) passenger elevators and two (2) freight elevators at Dayton Manor (Staff Housing). While this is Government property, the work will not be located in a correctional setting.

The project will require complete elevator modernization, replacing obsolete equipment with new systems that enhance safety, reliability, energy efficiency, and compliance with NYC Building Code, ASME A17.1, and NYC Appendix K requirements. The Statement of Work is attached for your review.

This market research questionnaire is for informational purposes only. The described requirement may change or be altered in the subsequent solicitation.

Please answer the following questions:

1. Can your firm provide Elevator Modernization in accordance with the information provided at the location specified above?

__________ Yes ___________ No

2. If you answered “No” in Question 1 above, what construction requirements can your firm provide?

3. The North American Industrial Classification System (NAICS) code for 238290 is, which sets the small business standard at $22 million.

Based on this standard, what is your business size, small or large?

__________ Small ___________ Large

4. What level of subcontracting, if any, would your firm utilize to provide the listed requirement? ________ %

5. Are you eligible for participation in one of the following small business programs? If so, please indicate the program.

__________ “8(a)” Program __________ Women-Owned Small Business concern __________ Economically Disadvantaged Women-Owned Small Business concern __________ HUBZone Small Business concern __________ Veteran-Owned Small Business concern __________ Service-Disabled Veteran-Owned Small Business concern

6. The Performance Period estimated for this project is 336 calendar days. Does this time frame appear to be suitable for your firm to complete the requirement?

________Yes ________No

If not, what time frame in calendar days would it take your firm to complete? ___________Calendar Days

7. How many calendar days does your firm need to prepare a proposal resulting from this solicitation?

___ 15 days ___ 30 days ___ Other (specify): ___ days

8. After reviewing the above proposed work, are there any industry recommendations you would suggest other than what we have provided in our description?

9. If you were to complete this work, where do you estimate your pricing range?

____ Between $100,000 and $250,000 ____ Between $250,000 and $500,000

____ Between $500,000 and $1,000,000 ____ Between $1,000,000 and $5,000,000

____ Between $5,000,000 and $10,000,000 ____ More than $10,000,000

10. What is your bonding level per contract: $_______________________

11. If awarded a contract, how many calendar days after the award could you begin construction? Please note that all individuals working on site at this location must undergo a security clearance investigation. This investigation may take 30 calendar days to complete.

_______________ Calendar days after Contract Award

12. Please provide the following information in reference to your firm:

Name:

Address:

Unique Entity Identifier (UEI) in https://sam.gov:

Point of Contact:

Telephone Number:

E-mail Address:

Please e-mail your responses to jholt2@bop.gov. Responses must be received no later than June 22, 2026.

NOTES regarding all FBOP requirements:

1. The resulting solicitation will be distributed solely through the General Services Administration Federal Business Opportunities website at sam.gov. Hard copies of the solicitation are not available. The website provides download instructions to obtain all documents relating to the solicitation. All future information concerning this acquisition, including the pre-solicitation notices, solicitation, and any subsequent amendments, will be distributed solely through the website. Interested parties are responsible for monitoring the website to ensure they have the most current information about the acquisition.

2. Any contractor interested in obtaining a contract award with the FBOP must be registered in SAM at www.sam.gov. All bidders are urged to double check their SAM registration and update as necessary, including the size metrics information and NAICS code.

mailto:jholt2@bop.gov https://beta.sam.gov/ http://www.sam.gov/

U. S DEPARTMENT OF JUSTICE

Federal Bureau of Prisons

MDC Brooklyn – Dayton Manor Statement Of Work

ELEVATOR MODERNIZATION PROJECT

bop00351 Approved

STATEMENT OF WORK (SOW)

MDC BROOKLYN – DAYTON MANOR

ELEVATOR MODERNIZATION PROJECT

1. INTRODUCTION

The Federal Bureau of Prisons (BOP), Metropolitan Detention Center (MDC) Brooklyn – Dayton Manor (staff housing), intends to award a single contract to provide all necessary labor, materials, equipment, tools, and incidentals required to modernize four (4) passenger elevators and two (2) freight elevators located at 9325 Fort Hamilton Parkway, Brooklyn, NY.

The intent is to perform a complete elevator modernization, replacing obsolete equipment with new systems that enhance safety, reliability, energy efficiency, and compliance with NYC Building Code, ASME A17.1, and NYC Appendix K requirements.

2. WORK HOURS

Work hours shall be Monday through Friday, 7:00 AM to 3:00 PM, excluding federal holidays. Due to the critical operational needs of MDC Brooklyn, the contractor may be required to request after-hours or alternate work hours to complete installation or testing.

Requests must be submitted three (3) days in advance to the COR and Contracting Officer.

3. SPECIAL CONSIDERATIONS

• The Government will provide:

– electric utilities

– water

– restrooms

– parking

– staging and storage areas

• While the Government is requiring applicability of all NYC Codes and Requirements, permitting is NOT required, as the work being conducted is on Federal Property.

4. APPLICABLE CODES AND NYC REQUIREMENTS

4.1 Governing Standards

All work shall comply with:

• ASME A17.1 / CSA B44

• NYC Building Code, Chapter 30

• NYC Building Code Appendix K (K1 & K3)

• NEC, NFPA, IEEE, NEMA, UL

• FBOP Design Guidelines

• All applicable federal, state, and local codes

4.2 Unintended Car Movement (UCM) Protection (NYC Local Law 145) All traction elevators shall receive UCM detection and stopping protection compliant with

ASME A17.1 §2.19.2.

4.3 NYC Category Testing Requirements

• CAT-1 (Annual) No-Load Test — DOB-approved agency.

• CAT-5 (Five-Year) Full Load Test — DOB-approved agency.

• All deficiencies require Affirmation of Correction (AOC)

5. EXISTING ELEVATOR EQUIPMENT

All existing elevator assets are listed below, including elevator models, serial numbers, capacities, stops, openings, and job numbers. The Government requires the new equipment to be either “brand name listed or equal”.

Elevator-AELV4D Motion Control Engineering- Model VVMC-1000 Serial # 5717 is a 3000 lbs. capacity with 6 stops and 6 openings, Job# 91-3935

Elevator-BELV3D Motion Control Engineering-Model VVMC-1000 Serial # 5718 is a 3000 lbs.

capacity with 6 stops and 6 openings, Job# 91-3935

Elevator- CELV3D Motion Control Engineering-Model VVMC-1000 Serial # 5719 is a 3000 lbs. capacity with 6 stops and 6 openings, Job# 91-3935

Elevator- DELV3D Motion Control Engineering-Model VVMC-1000 Serial # 5720 is a 3000 lbs. capacity with 6 stops and 6 openings, Job# 91-3935

Elevator- FELVAB Motion Control Engineering-Model VVMC-1000 Serial # 5745 is a 4000 lbs. capacity with 6 stops and 6 openings, Job# 91-3936

Elevator- FELVCD Motion Control Engineering-Model VVMC-1000 Serial # 5745 is a 4000 lbs. capacity with 6 stops and 6 openings, Job# 91-3936

6. SCOPE OF WORK – COMPREHENSIVE MODERNIZATION

6.1 General Requirements

The contractor shall perform a complete modernization program to bring each elevator into compliance with NYC Building Code, Appendix K, ASME A17.1, and DOB filing requirements.

6.2 Controllers

• Remove existing controllers

• Install new microprocessor controllers with:

– onboard diagnostics

– fire service Phase I & II

– door-monitoring system

– leveling system

– ADA functionality

• Integrate with fire alarm, standby power, and institutional emergency systems

6.3 Hoist Machines & Motors

• Replace geared traction hoist machines

• Install new AC hoist motors

• Install rope-gripper UCM protection (NYC LL 145)

• Replace hoist ropes

6.4 Overspeed Governors

• Install new overspeed governors

• Install new pit tail-end sheaves and cables

6.5 Car Assembly & Cab Work

• Retain existing slings and platforms

• Install new roller guides

• Install new inspection stations

• Install new cab doors and LED lighting

• Add code-compliant railings and toe guards

6.6 Traveling Cables & Wiring

• Install new traveling cables

• Install CAT6 for cab cameras

• Install emergency phone wiring

• Replace machine room/hoistway wiring

• Ensure NYC Electrical Code compliance

6.7 Hoistway Doors & Door Equipment

Passenger Elevators:

• Reuse hoistway door panels; replace hardware Freight Elevators:

• Replace all doors and associated door equipment Door systems must include:

• infrared reopening devices

• monitored door systems

• code-compliant interlocks

6.8 Hall Stations & Lanterns

• Install new push buttons

• Install new LED lanterns and chimes

• All stainless steel (#4 SS finish)

6.9 Pit Equipment

• New pit emergency stop switches

• Ladder modifications

• Clean & paint equipment

• Ensure all clearances meet ASME/NYC standards

7. PERIOD OF PERFORMANCE AND SEQUENCING REQUIREMENTS

7.1 Passenger Elevator Outage Restrictions

At no time may more than one passenger elevator per building (A/B or C/D) be removed from service.

7.2 Freight Elevator Restrictions

Only one freight elevator may be offline at any time.

7.3 Sequencing Plan

The contractor must submit:

• Modernization sequence

• Elevator downtime schedule

• Coordination plan with COR

8. REQUIRED SUBMITTALS (ADDED)

8.1 Technical Submittals

• Shop drawings

• Wiring and riser diagrams

• Modernization plan

• Equipment cut sheets

• Phasing plan

• Staging plan

8.2 Safety & Security Submittals

• Tool control plan

• Site-specific Safety Plan

8.3 NYC-Required Documentation

• Appendix K compliance documentation

• UCM protection documentation

• Fire-service integration diagrams

• Acceptance test forms

9. TESTING AND ACCEPTANCE REQUIREMENTS

9.1 Factory Testing and On-Site Testing

• No-load & load tests

• Leveling accuracy

• Ride comfort

• Door operation

• Standby power testing

• Emergency communication testing

9.2 NYC DOB Testing

All CAT-1 and CAT-5 testing shall be completed at the time of acceptance by the BOP

9.3 Final Acceptance

Acceptance requires:

• Passing all NYC DOB inspections

• Passing all BOP testing

• Completion of all punch list items

• Submission of manuals, warranties, and as-builts

10. GOVERNMENT RESPONSIBILITIES

• Provide utilities

• Provide staging areas

11. SECURITY REQUIREMENTS

• Tool control inventory

• No access to unauthorized areas

• Compliance with contraband restrictions

12. AFTER-HOURS WORK

After-hours work may be required for noise, vibration, power shutdowns, or institutional scheduling. Requests must be submitted three days in advance.

13. SITE VERIFICATION

The contractor shall verify all field conditions before ordering materials.

14. RESTORATION AND CLEANUP

• Daily removal of waste

• Restore all areas to clean condition

• Remove temporary structures before final acceptance

15. DELIVERABLES

• Manuals and warranties

• As-built drawings

• Test reports

• Emergency operation documentation

16. ADDITIONAL INFORMATION

• Labor, materials or equipment which is not stated in this contract or extra work started or completed without issuance of a modification from the Contracting Officer will be considered unauthorized, and shall be at the expense of the contractor, and will not be measured or paid for by the Government.

• Government personnel will occupy the site during the entire period of this project. Full cooperation with the government representatives during the construction operations is required, so to minimize conflicts and to facilitate usage. Any work that may disrupt the building tenants must be scheduled at times other than normal business hours (see reference above regarding requests for alternate work hours).

• During the construction period, the contractor shall remove all waste materials from the work areas daily. The removal and disposal of all waste generated by this project is the responsibility of the contractor. All waste is to be disposed of in accordance with all federal, state and local laws.

• Change orders will not be approved for any reason other than unforeseen circumstances.

Any unforeseen circumstances should be immediately brought to the attention of Contracting Officer’s Representative (COR) and the Contracting Officer.

• Contractor shall be responsible for the full and adequate protection of the Owner’s facilities, personnel, equipment, products and materials, as well as protection of its own employees and equipment. There shall always be a supervisor on site, while work is being performed. All workers involved in this project shall have appropriate training and licenses required. Contractor shall comply with all manufacturer’s specifications, applicable federal, state, and local codes and requirements, as well as OSHA, EPA, and NIOSH requirements.

• Safety Data Sheets (SDS) for any chemicals are to be provided to the Contracting Officer’s Representative (COR) and approved by the Safety Department prior to use and storage at this location.

END OF CONSOLIDATED SOW