Sources Sought -Pyxis BD System 2-26-26.pdf
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- Solicitation number
- 36C24126Q0295
About this file
This is a Sources Sought Notice (36C24126Q0295) issued by the Department of Veterans Affairs for market research purposes to identify qualified vendors capable of providing comprehensive services and equipment for BD Pyxis pharmacy systems at Providence VA Medical Center and affiliated outpatient clinics in Rhode Island and Massachusetts.
The procurement covers three integrated systems: (1) BD Pyxis ES Platform System including medstations, auxiliary columns, anesthesia systems, refrigerators, medication label modules, smart remote managers, software licensing, enterprise user management, CII Safe, and ES servers; (2) BD IV Prep System (Cato) including software subscription, MAPortal 3, gravimetric pack, barcode printers, and servers; and (3) Logistics System including ES software licensing, carousel and accessories, handheld scanners, and logistics servers. Additionally, interface requirements include Pyxis Check Software License and HealthSite Viewer. Services shall be performed at Providence VA Medical Center (830 Chalkstone Ave, Providence, RI 02908) and four outpatient clinics in Rhode Island and Massachusetts. The Period of Performance is April 1, 2026 through March 31, 2027. The NAICS code is 622110 (General Medical and Surgical Hospitals) and the Product Service Code is J065 (Maint/Repair/Rebuild of Equipment—Medical, Dental, and Veterinary Equipment and Supplies).
Interested vendors must submit a written Capability Statement of 2–5 pages by March 5, 2026 at 14:00 EST to Pearl Wray, Contract Specialist (pearl.wray@va.gov). Vendors must be OEM BD Pyxis authorized sources capable of providing all services and equipment; work cannot be split among multiple vendors. Submissions must include OEM authorization documentation, country of manufacture, warranty information, confirmation of April 1, 2026 start date availability, company legal name, address, primary point of contact email, business type/size, and SAM.gov UEI number. Interested parties must be registered in SAM.gov at time of award, and SDVOSB/VOSB firms must be CVE-certified. This is not a Request for Proposal and vendors should submit no pricing information.
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| File | Type | Posted |
|---|---|---|
| SOW BD Pyxis System 2-26-26.pdf |
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Text version
SOURCES SOUGHT 36C24126Q0295
PROCUREMENT TITLE: BD PYXIS SYSTEM™ (INCLUDES THE BD PYXIS, BD LOGISTICS, AND BD IV PREP
SYSTEMS)
SOURCES SOUGHT PURPOSE: The purpose of this SOURCES SOUGHT NOTICE is for market research purposes, to locate Qualified and Interested Vendors capable of performing services and equipment described in the attached Statement of Work.
THIS IS NOT A REQUEST FOR PROPOSAL; THEREFORE, PLEASE DO NOT SUBMIT ANY PRICING
INFORMATION AT THIS TIME. THE GOVERNMENT WILL NOT PAY ANY COSTS FOR RESPONSES
SUBMITTED TO THIS SOURCES SOUGHT NOTICE.
BACKGROUND: The Pharmacy service at Providence VA utilizes BD equipment, servers and applications for medication dispensing, inventory management and IV compounding. This includes three major systems: (1) BD Pyxis, (2) BD Logistics, and (3) BD IV Prep. These systems are integrated with one another and with VISTA/CPRS. The Contractor shall provide onsite and remote service and support of both the hardware and software associated with all components of: (1) BD Pyxis, (2) BD Logistics and, (3) BD IV Prep systems located at Providence Veterans Affairs Medical Center (PVAMC), Rhode Island and outpatient clinics located in Rhode Island and Massachusetts.
GENERAL DESCRIPTION: This procurement is for services and incidental supplies necessary to perform onsite and remote services and support for the BD Pyxis™, BD Logistics™, and BD IV Prep™ systems. All three of these sub-systems work together to interface with the BD Pyxis™ system. This system is designed to provide the VA with automated medication dispensing solutions along with pharmacy technologies. In addition to the services required for this procurement, the below equipment/supplies will be required.
SEE ATTACHED STATEMENT OF WORK (SOW) for full procurement details.
(1) ES Platform System
ES Medstations
Auxiliary Columns
ES Anesthesia Systems
ES Refrigerators
Medication Label Modules
Smart Remote Managers
Software Licensing
Enterprise User Management
CII Safe
ES Servers
(2) IV Prep System (Cato)
Cato Software Subscription
MAPortal 3 for less than 150 beds
IV Prep Gravimetric Pack
Barcode Printers
IV Prep Servers
(3) Logistics System
Logistics ES Software Licensing
Carousel and accessories
Handheld Scanner
Logistics Servers
(4) Interface of the above three systems requires:
Pyxis Check Software License
HealthSite Viewer
WORK LOCATIONS: Services shall be performed at the VAMC locations shown below.
Providence VA Medical Center 830 Chalkstone Ave Providence, RI 02908
Eagle Square VA Clinic 589 Atwells Ave Providence, RI 02909
Middletown VA Clinic One Corporate Pl Middletown, RI 02842-6406
New Bedford VA Clinic 175 Elm St New Bedford, MA 02740
Hyannis VA Clinic 233 Stevens St Hyannis, MA 02601
PERIOD OF PERFORMANCE: The Period of Performance for this procurement will be from April 1, 2026 to March 31, 2027.
NAICS: 622110 General Medical and Surgical Hospitals
PRODUCT SERVICE CODE: J065 -Maint/Repair/Rebuild of Equipment—Medical, Dental, and Veterinary Equipment and Supplies
RESPONSE TO SOURCES SOUGHT: The VA is requesting written Capability Statements (No Pricing) from interested Sources capable of fulfilling all requirements described in the attached SOW.
WRITTEN CAPABILITY STATEMENT: If your company is interested in this requirement and capable of meeting all requirements in the attached SOW; please submit a brief written Capability Statement 2-5 pages, and include the following information in your written statement:
☐ Submit a brief written capability statement confirming that your company has capability to provide all services and equipment described in the attached SOW. Your company must have capability and be an OEM BD Pyxis authorized source to perform all work in the SOW – services and equipment cannot be split up.
☐ The system is a proprietary unit, submit OEM authorization letter, and/or partnership agreement stating that your company is authorized to work on the systems and provide the OEM equipment.
☐ Identify Country where units were manufactured (e.g., US, or another Country).
☐ Provide warranty information.
☐ Start Date - confirm that your company can start work on 4/1/2026.
☐ Include your Company’s full Legal Name, Address, email for primary Point of Contact, Business type/size, and SAM.gov UEI number.
☐ Interested Parties must be registered in the System for Award Management (SAM) at time of award, accessible at https://www.sam.gov/content/home
☐ SDVOSB and VOSB firms must be certified by the center for Veteran Enterprise (CVE), accessible at https://veterans.certify.sba.gov/#search
DUE DATE FOR WRITTEN STATEMENTS: Please submit your Company’s written Capability Statement to the below point of contact, by time shown below:
Submit Written Statements by: 3/5/2026, by 14:00 EST
Submit statements via email to: Pearl Wray, Contract Specialist at pearl.wray@va.gov.
ATTACHMENT:
STATEMENT OF WORK, BD PYXIS ™ SERVICES AND EQUIPMENT, Dated 2/26/2026 https://www.sam.gov/content/home https://veterans.certify.sba.gov/#search mailto:pearl.wray@va.gov
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