Sources Sought Notice with Specs-PACS-ClinicalEngineering-1.7.26.pdf

Sources Sought: Area-Wide Picture Archive and Communication System (PACS) Server Replacement for 7 locations within the Great Plains Area Indian Health Service (GPAIHS), Clinical Engineering Department, Aberdeen, South Dakota.

Sources Sought Notice Number: SS-26-IHS-1520980

This Sources Sought Notice is for informational and planning purposes only and shall not be construed as a solicitation, an obligation or commitment by the Indian Health Service.

This notice is intended strictly for market research to determine the availability of Indian Small Businesses Economic Enterprises (ISBEE) and Indian Economic Enterprises.

Your responses to the information requested will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible. The anticipated applicable NAICS code for this acquisition is 423450 – Medical, Dental, and Hospital Equipment and Supplies Merchant Wholesalers.

1.0 BACKGROUND

The Indian Health Service (IHS) an agency within the Department of Health & Human Services is responsible for providing federal health services to American Indians and Alaska Natives. The Indian Health Service provides a comprehensive health service delivery system for approximately 1.9 million American Indians and Alaska Natives who belong to 567 federally recognized tribes, in 35 states. The Indian Health Service Headquarters is located in Rockville, MD and then divided into twelve physical areas: Alaska, Albuquerque, Bemidji, Billings, California, Great Plains, Nashville, Navajo, Oklahoma, Phoenix, Portland and Tucson.

The Great Plains Area Office (GPAO) works in conjunction with its 19 Indian Health Service Units and Tribal Managed Service Units to provide health care to approximately 122,000 Native American located in North Dakota, South Dakota, Nebraska, and Iowa. The Area Office’s service units include seven hospitals, eight health centers, and several smaller health stations and satellite clinics.

2.0 OBJECTIVE

To provide Dell PowerEdge Servers for use by the Indian Health Service (IHS) Clinical Engineering Department. This equipment will be used for the testing, verification, and calibration of medical devices in IHS healthcare facilities to ensure patient safety, regulatory compliance, and optimal equipment performance. The contractor shall provide the services and equipment for the Great Plains Area IHS (GPAIHS), Biomedical Engineering Department, Aberdeen, South Dakota for the period of performance of this contract.

3.0 SPECIFICATIONS

EQUIPMENT: Brand Name or Equal

Dell PowerEdge Servers - See complete specifications on pages 5 through 8

PowerEdge R360 Server, 4TB 7.2K RPM SATA 6Gbps 512n 3.5in PowerEdge R360 Server, 12TB 7.2K RPM SATA 6Gbps 512n 3.5in PowerEdge R760 Rack Server, 20TB Hard Drive SATA ISE 6Gbps 7.2K 512e 3.5in OxSim Flex w/ PowerEdge R760 Rack Server, 16TB Hard Drive SAS 12Gbps 7.2K 512e 3.5in

The contractor shall provide all resources necessary to accomplish the tasks and deliverables described in this Statement of Work (SOW).

4.0 TYPE OF ORDER

The award for this service will be a Firm Fixed-Price, Commercial Item, Delivery/Task Order or Purchase Order to provide Picture Archive and Communication System (PACS) Server Replacements for 7 locations within the Great Plains Area Indian Health Service (GPAIHS), Aberdeen, South Dakota.

5.0 ANTICIPATED PERIOD OF PERFORMANCE

Period of Performance: Date of award through 90 days.

6.0 PLACE OF PERFORMANCE

Multiple Delivery points:

1. Pine Ridge Hospital, 607 Indian Health Rd, Pine Ridge, SD 57770 (Loading dock available)

2. Fort Thompson IHS Health Center, 1323 BIA Route 4, Fort Thompson, South Dakota

3. Fort Yates Hospital, 10 Standing Rock Avenue, Fort Yates, North Dakota 58538

4. Lower Brule Indian Health Center, 601 Gall Street, Lower Brule, SD 57548

5. Woodrow Wilson Keeble Memorial Health Care Center, 100 Lake Traverse Drive, Sisseton, South Dakota 57262

6. Wagner Clinic, 111 Washington Ave NW, Wagner SD, 57380

7. Rosebud Service Unit, 400 Soldier Rd, Rosebud, South Dakota 57570

7.0 REPORT(S)/DELIVERABLES AND DELIVERY SCHEDULE

- Dell PowerEdge Servers (see attached configurations documents) Hardware for configuration of the Smaart Medical Systems, PACS application.

8.0 PAYMENT

Invoices submitted under any award will be required to utilize the Invoice Processing Platform (IPP) in accordance with HHSAR 352.232-71, Electronic Submission and Processing of Payment Requests”.

All payments are due and payable upon receipt of complete and accurate invoices and in accordance with the Prompt Payment Act. Invoices shall be submitted with all information and supporting documentation.

A complete and accurate invoice is substantially correct in that all aspects of the required information are clearly evident on the invoice and submitted through the Invoice Processing Platform (IPP.gov) with a copy to Michael Wenk (COR), Biomedical Equipment Support Specialist, or his designee.

9.0 Capability Statement/Information:

Interested parties are expected to review this notice and attached statement of work to familiarize itself with the requirements of this project. Failure to do so will be at your firm’s own risk. The following information shall be included in the capability statement:

1. A general overview of the respondent’s opinions about the difficulty and/or feasibility of the potential requirement, and any information regarding innovative ideas or concepts.

2. Information in sufficient detail of the respondent’s (a) current capability and capacity to perform the work; (b) prior completed events of similar nature/size; (c) organizational experience and management capability; and (d) examples of prior completed Government contracts and other related information.

3. The respondents’ UEI number, organization name, address, point of contact, and size and type of business (e.g., 8(a), HUBZone, etc.) Pursuant to the North American Industry Classification System (NAICS) code: 334515 – Instrument Manufacturing for Measuring and Testing Electricity and Electrical Signals.

4. Any other information that may be helpful in developing or finalizing the requirements of the potential acquisition.

5. The capability statement shall not exceed 10 single-sided pages (including all attachments, resumes, etc.) presented in single-space and using a 12-point font size minimum, in either Microsoft Word or Adobe Portable Document Format (PDF), with 8-1/2 by 11-inch paper size, and 1 inch top, bottom, left and right margins.

6. All proprietary information should be marked as such. Statements should also include an indication of current certified small business status; this indication should be clearly marked on the first page of your capability statement (preferably placed under the eligible small business concern’s name and address). Responses will be reviewed only by IHS personnel and will be held in a confidential manner.

10.0 Closing Statement

Point of Contact: Wenda Wright, Contract Specialist, at wenda.wright@ihs.gov

Submission Instructions:

Interested parties shall submit capability via email to Wenda Wright, Contract Specialist, at wenda.wright@ihs.gov. Must include Sources Sought Number SS-26-IHS1520285 in the Subject line.

The due date for receipt of statements is January 28, 2026, 12:00 p.m. Central Standard Time (CST).

All responses must be received by the specified due date and time in order to be considered.

This notice is for information and planning purposes only and shall not be construed as a solicitation or as an obligation on the part of IHS.

IHS does not intend to award a contract on the basis of responses nor otherwise pay for the preparation of any information submitted. As a result of this notice, IHS may issue a Request for Quote (RFQ).

THERE IS NO SOLICITATION AVAILABLE AT THIS TIME. However, should such a requirement materialize, no basis for claims against IHS shall arise as a result of a response to this notice or IHS’s use of such information as either part of our evaluation process or in developing specifications for any subsequent requirement.

Disclaimer and Important Notes. This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization’s qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of mailto:wenda.wright@ihs.gov mailto:wenda.wright@ihs.gov the responses received, a pre-solicitation synopsis and solicitation may be published in SAM.gov.

However, responses to this notice will not be considered adequate responses to a solicitation.

Confidentiality. No proprietary, classified, confidential, or sensitive information should be included in your response.

Module Description Base PowerEdge R760 Server Trusted Platform Module No Trusted Platform Module

Chassis Configuration 3.5" Chassis with up to 12 SAS/SATA Drives, LP Adapter PERC

Processor Intel Xeon Gold 5415+ 2.9G, 8C/16T, 16GT/s, 22.5M Cache, Turbo, HT (150W)

DDR5-4400

Additional Processor Intel Xeon Gold 5415+ 2.9G, 8C/16T, 16GT/s, 22.5M Cache, Turbo, HT (150W)

DDR5-4400

No HBM

Processor Thermal Configuration Heatsink for 2 CPU configuration (CPU greater than 165W)

Memory Configuration Type Performance Optimized Memory DIMM Type and 5600MT/s RDIMMs

Speed

RAID Configuration Unconfigured RAID RAID/Internal Storage Controllers

BIOS and Advanced System Configuration Settings

Advanced System Configurations PERC H755 Adapter, Low Profile Performance BIOS Settings No Energy Star

Fans Very High Performance Fan x6 Power Supply Dual, Hot-Plug, Power Supply, 1100W MM

(100- 240Vac) Titanium, Redundant (1+1)

PCIe Riser Riser Config 1, 6x8 FH Slots (Gen4), 2x16 LP Slots (Gen4)

Motherboard Motherboard supports ONLY CPUs below 250W (cannot upgrade to CPUs 250W and above)

OCP 3.0 Network Adapters Broadcom 57414 Dual Port 10/25GbE

SFP28, OCP NIC

LOM Blank GPU/FPGA/Acceleration No Cables Required No Cables Required

Bezel Dell Luggage Tag Bezel PowerEdge 2U LCD Bezel

Cards Boot Optimized Storage BOSS-N1 controller card + with 2 M.2 480GB (RAID 1)

Cards Boot Optimized Storage BOSS Cables and Bracket for R760 (Riser 1)

Quick Sync No Quick Sync Password iDRAC Force Change Password for OCP cards Group Manager iDRAC Group Manager, Disabled Embedded Systems Management Embedded Systems Management

Dell Connectivity Client - Disabled iDRAC9, Enterprise 16G

Rack Rails Cable Management Arm, 2U Rack Rails ReadyRails Sliding Rails (B21) Server Accessories Fan Foam, HDD 2U SHIPPING PowerEdge R760 Shipping Shipping Material PowerEdge R760 Shipping Material Regulatory PE R760 CCC Marking, No CE Marking Memory Capacity 32GB RDIMM, 5600MT/s, Dual Rank Hard Drives 20TB Hard Drive SAS 12Gbps 7.2K 512e

3.5in Hot-Plug AG Drive Power Cords Power Cord - NEMA 5-15P to C13, 3M, 125V, 15A Advanced System Configurations UEFI BIOS Boot Mode with GPT Partition Operating System No Operating System OS Media Kits No Media Required Embedded Systems Management Dell Connectivity Module

Dell Secure Onboarding Dell Secure Onboarding Client Disabled System Documentation No Systems Documentation, No OpenManage DVD Kit

Service Standard Hardware Support Service ProSupport Plus Mission Critical 7x24 Technical Support and Assistance 7 Years ProSupport Plus Mission Critical 4-Hour 7x24 On-Site Service with Emergency Dispatch 4 Years Extended ProSupport Plus Mission Critical 4-Hour 7x24 On-Site Service with Emergency Dispatch 3 Years

Standard Hardware Support Service Dell Hardware Limited Warranty Plus On- Site Service

Module Description Base PowerEdge R360 Server Trusted Platform Module No Trusted Platform Module

Chassis Configuration 3.5" Chassis with up to 4 Hot Plug Hard Drives, Front PERC

Processor: Intel Xeon 6 Performance 6369P 3.3G, 8C/16T, 24M Cache, Turbo, (95W) DDR5-

Processor Thermal Configuration Heatsink for 95W or above CPU Memory Configuration Type

Performance Optimized

Memory DIMM Type and 5600MT/s UDIMMs Speed

RAID Configuration Unconfigured RAID RAID Controller PERC H755 SAS Front RAID Controller Front PERC Mechanical Parts, front load BIOS and Advanced System Configuration Settings

Advanced System Configurations

Performance BIOS Settings

No Energy Star

Fans High Performance Fan Power Supply Dual, (1+1) Redundant, Hot-Plug Power

Supply, 600W MM (100-240Vac)

PCIe Riser Riser Config 2, Butterfly Gen4 Riser (x8/x8)

Motherboard PowerEdge R360 Motherboard with with Broadcom

5720 Dual Port 1Gb On-Board LOM, MX, MLK

Bezel PowerEdge 1U LCD Bezel Bezel Dell Luggage Tag R360 Boot Optimized Storage BOSS-N1 controller card + with 2 M.2 480GB (RAID 1) Cards

Boot Optimized Storage BOSS Cables and Bracket for R360 Cards

Dell Connectivity Client - Disabled iDRAC9, Enterprise 16G

Password iDRAC,Factory Generated Password, No OMQR

Group Manager iDRAC Group Manager, Disabled

Rack Rails ReadyRails Sliding Rails Without Cable Management

Arm (A12)

Rack Rails Cable Management Arm Shipping PowerEdge R360 Shipping Shipping Material PowerEdge R350/R360 Shipping

Material for 3.5" Chassis

Regulatory PowerEdge R360 CCC Marking, No CE Marking

Memory Capacity 16GB UDIMM, 5600MT/s ECC Hard Drives 4TB 7.2K RPM SATA 6Gbps 512n 3.5in

Hot-plug Hard Drive

Power Cords Power Cord - NEMA 5-15P to C13, 3M, 125V, 15A

Broadcom 57414 Dual Port 10/25GbE SFP28 Adapter, PCIe Low Profile, V2

Advanced System Configurations UEFI BIOS Boot Mode with GPT Partition

Operating System No Operating System OS Media Kits No Media Required Embedded Systems Management

Dell Connectivity Module

System Documentation No Systems Documentation, No OpenManage DVD Kit

Services: Hardware Support ProSupport Next Business Day Onsite Service After Problem Diagnosis 7 Years ProSupport 7x24 Technical Support and Assistance 7 years

Dell Hardware Limited Warranty Plus Onsite Service

Services: Hardware Support Keep Your Hard Drive Keep your Hard Drive For Enterprise 7 Years