Sources_Sought_Notice_Wapato_Drop_One_Water_Screens_1.pdf

THIS IS A SOURCES SOUGHT NOTICE ONLY. THIS IS NOT A REQUEST FOR

PROPOSAL OR INVITATION FOR BID. THERE IS NOT A SOLICITATION

AVAILABLE AT THIS TIME.

The Bureau of Indian Affairs (BIA) is seeking qualified Indian Small Business Economic Enterprises (ISBEE), Indian Economic Enterprises (IEE), or Small Businesses (SB) to determine if there is sufficient interest to set aside this requirement. Prior Government contract work is not required for submitting a response under this notice.

This sources sought notice is a market research tool only. Responses will be used to determine the extent to which this requirement will be set aside for small business or small business social economic subcategories. If this market research concludes there is not enough small business response, this requirement may be solicited to large businesses. Furthermore, upon review of industry response to this notice, the Government is not obligated to and will not pay for any information received from potential sources as a result of this notice.

This will be a competitive, firm-fixed price contract, procured in accordance with the Federal Acquisition Regulation (FAR) Part 15. This will be a negotiated procurement using the Lowest Price Technically Acceptable (LPTA) method. However, the results and analysis of the market research will finalize the determination of the procurement method.

The North American Industry Classification System (NAICS) code for this project is 237990, Other Heavy and Civil Engineering Construction. The Small Business Size Standard is $45,000,000. The tentative period of performance for this project is approximately 340 calendar days from Notice to Proceed.

In accordance with FAR Part 36.204(f), the estimated construction price range for this project is: Between $1,000,000 and $5,000,000.

Small Businesses are reminded under FAR 52.219-14(e)(3), Limitations on Subcontracting;

they must perform at least 85% of the cost of the contract, not including the cost of materials, with the firm's own employees for general construction-type procurement. Include the percentage of work that will be self-performed on this project, and how it will be accomplished.

Project Overview

The Wapato Irrigation Project (WIP) Drop 1 Pumping Plant supplies water to the Highline Canal, Main Canal Extension, and the Main Canal. This facility requires around-the-clock monitoring and cleaning to ensure deliveries are not paused during the irrigation season.

Cleaning of trash racks is continually accomplished by WIP staff using long handled rakes and wheelbarrows. It is very unsafe and physically demanding. Modernizing the existing trash racks with an automatic traveling screen and other safety upgrades constitute the majority of the work.

Scope of Work

The Drop 1 Pumping Plant Water Screens Construction Project requires the following principal tasks:

1. Mobilization and submittal approvals.

2. Dewatering and unwatering the Main Canal forebay upstream of the Drop 1 pumping plant.

3. Construct an access ramp to access the forebay and perform minor demolition on select structures.

4. Construct a traveling screen foundation, superstructure, conveyor, and vegetation collection area.

5. Install site lighting, signage, and safety features.

6. Install motorized gate actuators and controls on three existing undershot slide gates located in the spillway structure.

7. Update electrical service connections and power distribution necessary to run the new facilities.

8. Provide a fully functioning back-up mobile generator to run the traveling screens and the gate actuators.

9. Testing and commissioning new system(s).

10. Demobilization, clean up, and final closeout.

See the following attached documents:

1. Specifications

2. Drawings

3. Details Binder

4. Example Bid Schedule

5. Example Construction Schedule

Sources Sought Respondent Requirements

DOIAFBO250013 – Wapato Drop One Water Screens

It is requested that interested small businesses submit to the Contracting Officer a brief capabilities statement package including all the information contained in this notice in order to demonstrate the ability to perform the services described. The Firm’s response to this notice should be limited to 30 pages and should include the following information:

Company Overview

1. Firm’s name, Unique Entity ID (SAM), address, point of contact, phone number, and e-mail address.

2. Firm’s Business Type – SB, 8(a), WOSB, HUBZone, SDVOSB, ISBEE, IEE.

3. Firm’s Bonding Capability (construction bonding level per contract and aggregate construction bonding level, both expressed in dollars). Indicate whether the firm can bond to the estimated construction price range of this project.

4. Briefly summarize the history of the company, including years the company has been in business. To be determined as qualified, firms must have been in business for a minimum of the past ten (10) years performing as a General Contractor. If operated under another name, list previous and current company names, and relevant years in business. Please also provide an explanation of why the name was changed. Note that the Government may deem certain reasons like unsatisfactory performance, bankruptcy or related financial issues as disqualifying factors.

5. Describe the type of firm: corporation, partnership, individual, etc. Describe overall management structure of the company. If a corporation, provide answer the following:

i. Date of incorporation

ii. State of incorporation

iii. President’s Name

iv. Vice-President’s Name

v. Secretary’s Name

vi. Treasurer’s Name

If an Individual or partnership provide answer the following:

i. Date of organization

ii. Name and Address of all partners (state if general or limited partnership)

6. Disclose any claims or unresolved claims currently ongoing or outstanding.

7. Joint ventures or consortiums of any type are allowed for this Sources Sought Notice.

Note: All interested firms must be registered in SAM.gov to be eligible for award of Government contracts.

General Contractor and Subcontractors

1. The Contractor responding to this Sources Sought must state what portions of the Work they intend on self-performing and which portions they intend on subcontracting. For portions of the Work that will be subcontracted, provide the names and addresses of the specialty subcontractors that will likely perform the Work.

Licenses and Workman’s Compensation Insurance

1. The Contractor and all likely specialty subcontractors must be registered with the Montana Department of Labor and Industry. Provide proof of registration of the Contractor and all likely specialty subcontractors.

2. Indicate whether the responding Contractor has Workman’s Compensation Insurance. If

“No”, the Contractor will not be qualified.

Experience

A Contractor responding to this Sources Sought must demonstrate relevant experience with large construction projects similar to the one described for the Wapato Drop 1 Pumping Plant Water Screens Construction. Provide documentation for a minimum of three (3) relevant or similar projects completed by the Contractor within the last five (5) years meeting as many of the project qualities listed below as possible. For each project included, provide the following information:

a) Contract number, project name, and location of the project.

b) Type of project (Public or Private).

c) Project delivery method (traditional design/bid/build, design/build, design/build/manage, etc.)

d) Size of the project and total project construction cost.

e) Duration of project, including start date and end date.

f) Itemization of the work the Contractor self-performed and work subcontracted.

g) Contact name, address and telephone numbers of the following:

i. Owner

ii. Owners’ Project Manager and/or Owner’s Contracts Office

iii. Architect and/or Engineer

iv. General Contractor and/or Construction Manager

h) Project description

Relevant Project Characteristics:

• Work performed for, or under contract with, the U.S. Department of the Interior.

• Involved rehabilitation or retrofit construction in and around existing infrastructure.

• Construction contract was three million ($3 million) or greater.

• Constructed an irrigation facility or hydraulic structure that included installation of mechanical, electrical, telecom equipment as well as earthwork, concrete placement, and erection of steel structures.

• Included functional testing, performance testing, and commissioning of process mechanical and electrical components and systems.

• Required meeting tight schedules in a cold weather environment with intermittent inclement weather.

• Included procurement of long-lead mechanical and electrical equipment.

• Required organized, sophisticated construction administration processes and systems to carefully schedule and execute work.

Other Information Required

Provide a project management plan that describes how the Contractor will schedule the work, update schedules, facilitate the submittal and shop drawing process, manage requests for information, address unforeseen conditions, manage pay requests, manage subcontracts, ensure safety, conduct meetings, and facilitate general coordination.

The information provided in this notice is subject to change and in no way binds the Government to solicit for or award a contract. The Government will not provide debriefs on the results of this research, but feedback regarding the decision to set aside or not set aside the procurement will be accomplished via pre-solicitation synopsis or solicitation for these services as applicable. All information submitted will be held in a confidential manner and will only be used for the purpose intended. Points of contact listed may be contacted for the purpose of verifying performance.

Anticipated solicitation issuance date is on or about March 2025. The official synopsis citing the solicitation number will be issued under Contract Opportunities on SAM.gov.

NOTICE RESPONSES ARE DUE NO LATER THAN: February 5, 2025, at 12:00 PM (ET).

The package shall be sent via electronic mail (e-mail) to Contract Specialists, Mr. Vincent Davis at vincent.davis@bia.gov, Mr. Gregory Florey at gregory.florey@bia.gov, and the Contracting Officer, Mr. William McLaughlin at william.mclaughlin@bia.gov.

mailto:vincent.davis@bia.gov mailto:gregory.florey@bia.gov mailto:william.mclaughlin@bia.gov