Sources Sought Notice - W9124J27RMCG2_Security_26Oct26.docx

Sources Sought Notice United States Army Medical Command Security System (MEDCOM) (CCTV, Access Control, and Alarm) Maintenance Ft Sam-Houston, TX 78234 26 October 2026

THIS IS A SOURCES SOUGHT NOTICE ONLY. The U.S. Government intends to award a non-personal services contract to provide maintenance support for Security System (Closed Circuit Television (CCTV) and Access Control) existing and future closed-circuit television (CCTV), access control, and alarms installed or projected for installation throughout the MEDCOM operational footprint located on Joint Base San Antonio (JBSA) - Fort Sam Houston. Furthermore, this requirement has been in the 8(a) program since 2021, therefore the Government will solicit/award pursuant to Section 8(a) of the Small Business Act, as amended (15 U.S.C. 637(a)), in accordance with Federal Acquisition Regulation Subpart 19.8, and the current Partnership Agreement between SBA and the Department of Defense.

This notice does not constitute a Request for Quote (RFQ)/Invitation for Bid (IFB)/Request for Proposal (RFP) or a promise to issue an RFQ, IFB or RFP in the future. This notice does not commit the U.S. Government to contract for any supply or service. Furthermore, the U.S. Government is not seeking quotes, bids or proposals at this time and will not accept unsolicited proposals in response to this SSN. The U.S. Government will not pay for any information or administrative costs incurred in response to this notice. Submittals will not be returned to the responder. Not responding to this notice does not preclude participation in any future RFQ or IFB or RFP, if issued. A determination not to compete this requirement, based upon responses to this notice, is solely within the discretion of the Government. However, if a competitive solicitation is released, it will be synopsized on the Government-Wide Point of Entry (GPE) located at SAM.GOV. It is the responsibility of potential offerors to monitor the GPE for additional information pertaining to this requirement.

The anticipated North American Industry Classification System (NAICS) code is 561621, Security Systems Services (except Locksmiths). The size standard for this NAICS code is $22 M, with a corresponding Product Service Code (PSC) of J063, Maintenance, Repair, and Rebuilding of Equipment: Alarm, Signal, and Security Detection Systems. If a different NAICS code would be better suited, please state in your response what NAICS is better suited for this requirement and why.

This is a follow-on contract to:

Contract No: W9124J-21-C-0033 Contractor: ASPIRYON LLC, Cage: 6MEN9, UEI: S9VJPFM3PN56, Period of Performance: 09/30/2021 through 03/31/2027 Contract Value: $1,436,0489

RESPONSES REGARDING POTENTIAL SOURCES STATEMENT OF

CAPABILITIES: Interested Offerors having the required specialized capabilities / qualifications to support some, or all work described in the draft Performance Work Statement (PWS) are asked to answer the following questions and submit a capability statement. Capability statements shall contain the following information. In response to this SSN, vendor responses are limited to ten (10) written pages (PDF or MS Word Format) and should include:

1. Name of the firm, point of contact, phone number, email address, Unique Entity Identifier (UEI), CAGE code, identify business size (large business or a small business) and if applicable, a statement regarding small business status including small business type(s)/certifications(s) (e.g., SDB, 8(a), HUBZone, SDVOSB, WOSB, etc.), and the corresponding NAICS code.

2. What percentage of work will be performed by the small business prime contractor, and all similarly situated entity subcontractors? Note: See Class Deviation 2021-O0008, Revision 1- Limitations on Subcontracting for Small Business (15 February 2023).

3. Please provide information in sufficient detail regarding any relevant previous experience (indicate whether as a prime contractor or subcontractor) on similar requirements (including size, scope, complexity, timeframe, government or commercial), pertinent certifications, etc., that will facilitate making a capability determination.

4. Information to help determine if the requirement (item or service) is commercially available, including pricing information, basis for the pricing information (e.g., market pricing and catalog pricing), delivery schedules, customary terms and conditions, warranties, etc.

5. Identify how the Army can best structure these contract requirements to facilitate competition, including competition among small business concerns.

6. Recommendations to improve the Army's approach/specifications/draft PWS to acquiring the identified items/services.

7. Identify any condition or action that may be having the effect of unnecessarily restricting competition with respect to this acquisition and identify alternatives or solutions. Also contact the Mission and Installation Contracting Center (MICC) Alternate Advocate for Competition, Scott Kukes, at scott.d.kukes.civ@army.mil or 520-944-7373, if you believe that this action is unreasonably restricting competition. Include the subject of the acquisition, this announcement, and the MICC POC information from the SSN. Provide the specific aspects that unreasonably restrict competition and the rationale for such conclusion.

8. Upon receipt of responses, the Government will request from our Customer an assessment regarding each firm’s potential to fulfil our requirements as depicted in Draft PWS.

9. Questions for this source sought shall be submitted on or before 11:00 AM CDT on 2 November 2026. Government Response will be provided within three business days after receiving all questions.

10. Responses to this SSN shall be submitted on or before 11:00 AM CDT on 13 November 2026 via email to Denise Mumme, Contract Specialist and Stephen Fuller, Contracting Officer. The Government will not return any information submitted in response to this notice.

11. All questions MUST be in writing. In all responses, please reference W9124J-27-R-MCG2 in subject line. Verbal questions will not be accepted. Respondents will not be notified of the results of the Capabilities Assessment. No telephonic responses will be accepted.