Sources Sought Notice - W9124J26RSSTS-Security-30Mar26.docx

Sources Sought Notice

Security System Technician Medical Center of Excellence (MEDCoE) Fort Sam Houston, Texas 78234 30 March 2026

THIS IS A SOURCES SOUGHT NOTICE ONLY. The U.S. Government intends award a non-personal services contract to provide maintenance and support services for the Medical Command of Excellence (MEDCoE), located at Fort Sam Houston, Texas. Mission and Installation Contracting Command – Fort Sam Houston (MICC‑FSH) is seeking information from industry on their ability regarding their capability to provide mission‑critical maintenance and support for the OPEN OPTIONS/DNA Fusion and Hanwha Wisenet WAVE VMS security systems, including onsite technicians, 24/7 emergency response, system integration support, hardware and software maintenance, and certified personnel for all MEDCoE facilities in accordance with the attached draft PWS. Be advised that the U.S. Government cannot set aside this requirement unless two or more small businesses respond with information demonstrating their ability to meet the requirement.

All small businesses—across all socioeconomic categories, including 8(a) Business Development Program, Small Disadvantaged Business, Historically Underutilized Business Zone, Service‑Disabled Veteran‑Owned, and Women‑Owned Small Business—are strongly encouraged to respond to this Sources Sought Notice and identify their capabilities to perform this requirement at a fair market price. Respondents must clearly identify their capabilities and capacity to meet the stated requirements. This will assist the Government in evaluating the potential for a socioeconomic set-aside. The Contractor shall be solely responsible for providing all labor, materials, supervision, and any other resources required meet the requirements of this contract, except as expressly identified in Part 3, Government‑Furnished Property, Equipment, and Services, of the draft Performance Work Statement (PWS) dated 27 March 2026.

This notice does not constitute a Request for Quote (RFQ)/Invitation for Bid (IFB)/Request for Proposal (RFP) or a promise to issue an RFQ, IFB or RFP in the future. This notice does not commit the U.S. Government to contract for any supply or service. Further, the U.S. Government is not seeking quotes, bids or proposals at this time and will not accept unsolicited proposals in response to this Sources Sought notice. The U.S. Government will not pay for any information or administrative costs incurred in response to this notice. Submittals will not be returned to the responder. A determination not to compete this requirement, based upon responses to this notice, is solely within the discretion of the Government. However, if a competitive solicitation is released, it will be synopsized on the Governmentwide Point of Entry. It is the responsibility of potential offerors to monitor the Governmentwide Point of Entry for additional information pertaining to this requirement.

The anticipated North American Industry Classification System (NAICS) code is 561261, Security Systems Services which the size standard is $25M, with a corresponding Product Service Code (PSC) of J063 Maintenance/Repair/Rebuild of Equipment—Alarm, Signal, and Security Detection Systems. If a different NAICS code would be better suited, please state in your response what NAICS is better suited for this requirement and why.

This is a FOLLOW-ON REQUIREMENT; the current contract information is detailed below:

Contract No: W9124J21C0006 Contractor: Digital Air Control Inc Period of Performance: 07/30/2021 through 07/29/2026 Contract Value: $820,040.00

RESPONSES REGARDING POTENTIAL SOURCES STATEMENT OF

CAPABILITIES: Interested Offerors having the required specialized capabilities / qualifications to support some, or all work described in the draft Performance Work Statement (PWS) are asked to answer the following questions and submit a capability statement. Capability statements shall contain the following information. In response to this SSN, vendor responses are limited to ten (10) written pages (PDF or MS Word Format) and should include:

1. Name of the firm, point of contact, phone number, email address, Unique Entity Identifier (UEI), CAGE code, identify business size (large business or a small business) and if applicable, a statement regarding small business status including small business type(s)/certifications(s) (e.g., SDB, 8(a), HUBZone, SDVOSB, WOSB, etc.), and the corresponding NAICS code.

2. What percentage of work will be performed by the small business prime contractor, and all similarly situated entity subcontractors? Note: See Class Deviation 2021-O0008, Revision 1- Limitations on Subcontracting for Small Business (15 February 2023).

3. Please provide information in sufficient detail regarding any relevant previous experience (indicate whether as a prime contractor or subcontractor) on similar requirements (include size, scope, complexity, timeframe, government or commercial), pertinent certifications, etc., that will facilitate making a capability determination.

4. Information to help determine if the requirement (item or service) is commercially available, including pricing information, basis for pricing information (e.g., market pricing and catalog pricing), delivery schedules, customary terms and conditions, warranties, etc.

5. Identify how the Army can best structure these contract requirements to facilitate competition, including competition among small business concerns.

6. Recommendations to improve the Army's approach/specifications/draft PWS to acquiring the identified items/services.

7. Identify any condition or action that may be having the effect of unnecessarily restricting competition with respect to this acquisition and identify alternatives or solutions. Also contact the Mission and Installation Contracting Center (MICC) Alternate Advocate for Competition, Scott Kukes, at scott.d.kukes.civ@army.mil or 520-944-7373, if you believe that this action is unreasonably restricting competition. Include the subject of the acquisition, this announcement, and the MICC POC information from the SSN. Provide the specific aspects that unreasonably restrict competition and the rationale for such conclusion.

8. Upon receipt of responses, the Government will request from our Customer an assessment regarding each firm’s potential to fulfil our requirements as depicted in the Draft PWS.

9. Questions for this source sought shall be submitted on or before 4:00 PM CDT on 10 April 2026. Government Response will be provided within three business days after receipt of all questions.

10. Responses to this SSN shall be submitted on or before 4:00 PM CDT on 17 April 2026 via email to Denise Mumme, Contract Specialist and Stephen Fuller, Contracting Officer. The Government will not return any information submitted in response to this notice.

11. All questions MUST be in writing. In all responses, please reference W9124J-26-R-SSTS in subject line. Verbal questions will not be accepted. Respondents will not be notified of the results of the Capabilities Assessment. No telephonic responses will be accepted.