SOURCES SOUGHT NOTICE W911S626QA025.pdf

SOURCES SOUGHT NOTICE

Brand-Name Affinisep Solid Phase Extraction (SPE) Media

W911S626QA025

This Sources Sought Notice is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this notice that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this notice.

Anticipated NAICS Code: 334516 – Analytical Laboratory Instrument Manufacturing

1. INTRODUCTION/BACKGROUND

The Mission and Installation Contracting Command (MICC), U.S. Army Dugway Proving Ground (DPG), is issuing a Sources Sought Notice to identify potential sources capable of providing brand-name specific Affinisep USA, LLC. Solid Phase Extraction (SPE) sampling media.

The Applied Sciences Division requires these critical support consumables to support chemical agent testing. From 2021-2023, these specific items underwent an extensive, multi-year Verification and Validation (V&V) process, resulting in formal authentication by DoD customers (JPM-CBRND-P and CBRN-TEO) for use in official Programs of Record.

Accurate and consistent performance of these specific pads is an operational necessity to maintain ISO 17025 laboratory accreditation and ensure the validity of Low Volatility Agent Permeation (LVAP) testing data.

2. SCOPE OF WORK

The Government is seeking information from contractors capable of supplying the exact brand-name Affinisep items listed below, inclusive of specialized shipping and handling.

Equipment/Supplies to be Procured:

• 13 Packs: [SPE-Disks-Bio-DVB-47.20-NF] AttractSPE® Disks Bio - SDB SPE Disks for molecular biology purpose with PS-DVB sorbent, 47mm diameter, 20/pk

• 2 Packs: [SPE-Pads-DVB-Bio-T1.100x200.40] AttractSPE® Custom Made 102-Bio PS- DVB for biomolecular application Pads 10x20cm - 40/pk

• 3 Each: Pelican Protective Containers

• 1 Lot: Specialized Administrative and Shipping

3. SPECIFIC REQUIREMENTS / SALIENT CHARACTERISTICS

Interested vendors must demonstrate the capability to meet the following strict requirements:

A. Exact Brand Name Compliance Due to the multi-year V&V process and formal DoD Program of Record authentication, only the Affinisep USA, LLC. brand possesses the unique adsorptive capacity, material purity, and consistent performance required. No substitute brands or "or-equal" products will be accepted, as they would invalidate scientific test results and violate established ISO 17025 procedures.

B. Single Lot Traceability To comply with ISO 17025 accreditation and eliminate batch-to-batch variability, all 13 packs of disks and 2 packs of pads must originate from a single, documented production lot.

C. Direct-from-Manufacturer Integrity & Shipping To prevent chemical degradation, the items must be shipped in protective Pelican containers directly from the manufacturer (Affinisep) to the DPG end-user. Procurement or handling through third-party distributors introduces unacceptable risks of improper storage environments, which compromises the media's chemical integrity. The vendor must guarantee this direct, controlled shipping chain.

D. Delivery Timeline All items must be delivered to Dugway Proving Ground no later than September 30, 2026.

4. INSTRUCTIONS

The information identified above is intended to be descriptive and to indicate the strict quality and traceability controls required. It is the responsibility of the interested source to demonstrate to the Government that they can fulfill these exact specifications.

Responses to this Sources Sought Notice should include your company name, address, point of contact, phone number, point of contact e-mail, UEI Number, CAGE Code, and size of business pursuant to the anticipated NAICS code.

Please address the following in your Capability Statement:

1. Business Size: Indicate your business size and socioeconomic status (e.g., Large, Small, SDVOSB, VOSB, Hubzone, WOSB, etc.).

2. Technical Capability: Confirm your capability to supply the exact brand-name items listed above (Affinisep USA, LLC.).

3. Lot Traceability: Explicitly confirm your ability to guarantee that all provided pads and disks will be sourced from a single, documented production lot.

4. Supply Chain Integrity: Confirm your ability to execute direct-from-manufacturer shipping in protective containers without routing the chemical media through secondary third-party warehouses.

5. Delivery Time: Confirm your ability to meet the required September 30, 2026, delivery date.

6. Authorized Reseller: Are you an authorized distributor for Affinisep USA, LLC.?

(Please provide documentation or a letter from the manufacturer).

7. Federal Contracts: Does your company have a Federal Supply Schedule (FSS) contract with GSA or any other existing federal contract? If so, please provide the contract number and indicate if these specific supplies are on schedule.

5. SUBMISSION DETAILS

Any interested business concern must submit a no longer than 5-page capability statement addressing its ability to meet the requirements listed above. If a solicitation is issued, it will be posted on SAM.gov at a later date, and interested parties must respond to the solicitation to be considered for award.

This Sources Sought Notice conducted in accordance with Federal Acquisition Regulation (FAR) Part 10 (Market Research). Telephone responses will not be accepted.

Responses must be received via e-mail to Amy Eilerts, Email: amy.m.eilerts.civ@army.mil no later than 10:00 AM MDT on June 29, 2026.

This Sources Sought Notice is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this notice that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this notice. All firms responding to this notice are advised that their response is not a request for proposal or request for quotation; therefore, it will not be considered for a contract award.

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