Sources Sought Notice - Suriname Body-Worn Cameras - Final.docx

SOURCES SOUGHT NOTICE / REQUEST FOR INFORMATION (RFI)

Title: Body-Worn Camera Pilot – Surinamese Ministry of Justice and Security Notice Type: Sources Sought / Request for Information (RFI) Agency: U.S. Department of State

1. DESCRIPTION

This is a Sources Sought Notice / Request for Information (RFI) only.

The U.S. Department of State (DOS) seeks information from qualified and interested U.S. vendors capable of procuring, deploying, and supporting a small-scale body-worn camera (BWC) pilot program for the Suriname Korps Politie Suriname (KPS), under the Suriname Ministry of Justice and Security (MOJS), in accordance with the attached draft Statement of Objectives (SOO).

In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. This RFI is issued solely for information and planning purposes. The Government will not reimburse any costs incurred in responding to this notice or in providing follow-up information.

The Government does not commit to issue a solicitation or award a contract based on this announcement. Responding to this RFI is not a prerequisite for participation in any future solicitation.

2. PURPOSE

The Government seeks to:

1. Obtain vendor capabilities information. INL seeks to contract a U.S. vendor to design, procure, deploy, and support a pilot BWC program for KPS in Paramaribo, Suriname. The project encompasses camera procurement, evidence-management system deployment, KPS personnel training, and technical support over a 12-month period, culminating in government acceptance of all equipment and systems, as described in the draft SOO.

2. Obtain industry feedback on draft requirements (technical, operational, and commercial), including feedback on the condensed technical specifications, hybrid evidence-storage architecture, and best-value evaluation approach outlined in the draft SOO.

3. Inform the acquisition strategy and potential solicitation approach, including the firm-fixed-price contract structure and 12-month period of performance with no option years.

The Government requests focused, requirement-specific input. Generic marketing materials or generic capability statements will not be considered responsive to this notice and will not be considered.

3. ANTICIPATED REQUIREMENT (SUMMARY)

Background Suriname's MOJS has identified body-worn cameras as a priority tool to strengthen evidence collection, officer accountability, public safety, incident documentation, transparency, and de-escalation. The KPS currently lacks a standardized BWC system, and no formalized national BWC Policy governing recording practices, evidence retention, or data protection is yet in place. Deploying a well-designed pilot in Paramaribo - KPS's principal operational hub - will allow the government to test technology performance, evidence-management workflows, and training approaches under real operating conditions before committing to a national-scale investment.

Scope of Objectives INL seeks to contract a U.S. vendor to design, procure, deploy, and support a comprehensive pilot small-scale BWC program for the Suriname KPS, under the Suriname MOJS. The pilot will be based in Paramaribo and is intended to establish a scalable, replicable model – validated through measured pilot performance data – that MOJS/KPS can use as the foundation for a future self-funded nationwide rollout. This project encompasses camera procurement, KPS personnel training, and technical support culminating in government acceptance of the equipment and system. The vendor must include provide a secure, hybrid BWC evidence solution that enforces strict data localization, local cloud uploading, legal sovereignty, and zero cross-border data exposure outside the Republic of Suriname.

To accomplish the goals and objectives of this project, desired project outcomes are outlined in the attached draft SOW. Additional activities may be identified as the project is implemented and needs assessments are conducted, at which time INL and the contractor will discuss the necessary conditions for and response to those needs.

The attached draft SOW provides additional detail. The Government may refine the SOW and acquisition strategy based on feedback received in response to this RFI.

4. NAICS AND BUSINESS SIZE INFORMATION

Respondents shall identify:

· Their primary NAICS code;

· Any recommended NAICS code(s) that may be more appropriate for this requirement; and

· Their business size and socioeconomic status under the recommended NAICS (e.g., small business, HUBZone, 8(a), women-owned small business, economically disadvantaged women-owned small business, veteran-owned small business, service-disabled veteran-owned small business, or other than small).

The Government has not yet finalized the NAICS code or any set-aside determination and may use input from this RFI to inform those decisions.

5. RESPONSE INSTRUCTIONS

Submission Deadline:

· Date/Time: Friday, September 18, 2026, 5:00 PM Eastern Daylight Time (EDT) Submission Method:

· Responses shall be submitted by email only.

Submit Responses To:

· Foreign Affairs Officer: Jake Collins

· Email: CollinsJP@state.gov Required Email Subject Line:

· "RFI – Suriname Body-Worn Cameras" Page Limit:

· Responses shall not exceed 20 pages, excluding cover page and table of contents (if used).

Extensions:

· The Government will not grant extensions to the response deadline.

6. ELIGIBILITY FOR FUTURE SOLICITATION

To be eligible to compete for any resulting RFQ/RFP and award, vendors must, at the time of any future solicitation:

1. Possess a current Commercial and Government Entity (CAGE) Code;

2. Possess a valid Unique Entity Identifier (UEI);

3. Be actively registered in the System for Award Management (SAM) and eligible to do business with the U.S. Government; and

4. Not appear on the Excluded Parties List at https://www.sam.gov.

7. CONTENT OF RESPONSES

Vendors are requested to structure their responses as follows:

I. Company Information

· Company Name

· Address

· UEI

· CAGE Code (if available)

· Company Website

· Point of Contact (Name and Title)

· Phone Number

· Email Address II. Socioeconomic Status

· Business size and socioeconomic classification under the relevant NAICS code(s) (e.g., small, HUBZone, 8(a), WOSB, EDWOSB, VOSB, SDVOSB, or other than small).

III. Capability to Meet Requirements

a. Technical and Operational Capability With reference to the anticipated requirement and attached draft SOO, respondents shall:

· Describe their capability to procure, deploy, and support a body-worn camera system meeting the technical specifications outlined in the draft SOO, including the vendors’:

· evidence data storage options;

· technical support, maintenance plan, and device replacement/warranty options; and

· training component options.

· Describe their approach to delivering the solution, including methodology, technology platforms, and implementation strategy;

· Describe their pricing model (ie price by device or subscription plan);

· Describe their approach to delivering officer, supervisor, evidence-officer, investigator, and IT/security training;

· Explain their capability to ensure long-term sustainability and in-country support;

· Identify any relevant technical standards, certifications, or qualifications.

· Provide a list of vendor questions, considerations, or requests for information that INL and MOJS should further contemplate when developing the BWC pilot project.

b. Relevant Experience and Past Performance Provide examples of past or current work similar in scope, scale, and complexity. Relevant experience may include:

· Body-worn camera or law enforcement technology deployment;

· Evidence-management or digital evidence system implementation;

· Work with foreign government law enforcement or justice-sector agencies;

· Training and capabilities-building programs for law enforcement personnel;

· Projects involving hybrid or government-controlled data storage architectures.

For example, include:

· Client/customer name (if releasable);

· Contract value;

· Period of performance;

· Brief description of work performed;

· Relevance to this requirement;

· Point of contact (if available).

c. Core Competencies and Performance Timeframe

· Identify core competencies relevant to this requirement (e.g., body-worn camera hardware, digital evidence management, cybersecurity, law enforcement training, international deployment logistics);

· Provide a realistic performance timeline for a 12-month period of performance, including key milestones for procurement, deployment, training, and acceptance testing.

IV. Pricing Estimated Price Range

· Provide an estimated price range based on a firm-fixed-price model for 100 body cameras with all-in total cost of ownership pricing additions, device replacement/maintenance, training, technical support, and hybrid data storage/cloud model;

· Estimates should reflect current market conditions and your standard pricing approach, including proposed CLIN structure for a base year;

· Estimated cost breakdowns is preferred but are not required at this stage and may be provided voluntarily if helpful to explain pricing assumptions and CLIN categories (equipment vs maintenance/support vs data storage vs training, etc).

V. Existing Contract Vehicles Identify any contract vehicles through which the Department of State could access your offerings, such as:

· GSA Federal Supply Schedules (FSS);

· Government-wide Acquisition Contracts (GWACs);

· Indefinite Delivery/Indefinite Quantity (IDIQ) contracts;

· Other agency-specific or multi-agency contracts.

For each, provide (as applicable):

· Contract vehicle name;

· Contract number; and

· Sponsoring agency.

VI. Recommendations and Risk Areas

a. Risk, Feasibility, and Clarity Identify any areas of the draft SOO that pose:

· High performance or schedule risk;

· Ambiguities or unclear requirements; or

· Requirements that may not be commercially or operationally practical, especially with respect to:

· Delivery timeline;

· Long-term in-country supportability;

· Technology infrastructure constraints in Guyana and Suriname;

· Stakeholder engagement and adoption challenges.

Provide specific suggestions for clarifying or revising these areas. Vendors may optionally submit a marked-up SOO (track changes) as an attachment.

b. Quality Assurance Recommend an appropriate quality assurance approach or standard the Government could use to measure successful performance, such as:

· Internal QA procedures and test plans;

· Applicable ISO or other certifications;

· Proposed performance metrics and service levels (e.g., system uptime, response times for in-country support, user adoption rates, data accuracy metrics).

8. DRAFT STATEMENT OF OBJECTIVES (SOO)

A draft Statement of Objectives (SOO) is attached to this notice. The Government may revise the SOO and acquisition strategy based on feedback received through this RFI.

9. DISCLAIMER

This RFI is issued solely for market research and planning purposes. It does not constitute a solicitation and does not obligate the Government to issue a solicitation or award a contract. The Government may use the information obtained from this RFI to refine requirements and acquisition strategy.

Information that respondents designate as proprietary will be handled accordingly and will not be shared outside the Government review and acquisition team, except as required by law.

SBU - CONTRACTING AND ACQUISITIONS

SBU - CONTRACTING AND ACQUISITIONS

SBU - CONTRACTING AND ACQUISITIONS