Sources Sought Notice Supply Trailer Replenishment.pdf

1 | Page

Sources Sought Notice

Sources Sought Notice: Supply and Equipment Trailer 3 Replenishment (DR-4781)

1. SOURCES SOUGHT NOTICE (SSN) ONLY.

The Department of Homeland Security (DHS), Federal Emergency Management Agency is conducting market research to determine the availability of qualified Contractors who can replenish Supply and Equipment Trailer 3 (DHS-50508T) to 100% readiness in preparation for the 2026 Hurricane Season and in support of Disaster 4781DR-TX.

This requirement is funded under DR-4781 disaster funds and is Stafford Act–related. However, the place of delivery is Denton, Texas (FEMA Region VI Headquarters), which is outside of the DR-4781 declared disaster area. Therefore, Stafford Act §307 local area preference does not apply.

Contractors who are interested are invited to provide responses to the questions expressed in Section 3 of this Sources Sought Notice to Contracting Officer, Destiny Dyson, via email at destiny.dyson@fema.dhs.gov, no later than 4:00 PM CDT on Tuesday, October 7, 2025. The email subject line must contain the following: “Response to Sources Sought Notice, Supply and Equipment Trailer 3 Replenishment (Denton, Texas)”.

Sources Sought Notice responses shall not exceed 7 pages total (excluding the capabilities statement). Responses shall be prepared on standard 8.5 x 11-inch paper, using Times New Roman font, size 12, with 1-inch margins. All pages of the response shall be appropriately numbered and identified with the Requirement Title referenced in this Sources Sought Notice (Supply and Equipment Trailer 3 Replenishment).

Responses will be used to determine the appropriate strategy for a potential acquisition. Please clearly identify any information your company considers sensitive or proprietary. This notice is issued solely for information and planning purposes—it does not constitute a Request for Quote or a promise to issue an RFQ in the future. This notice does not commit the U.S. Government to contract for any supply or service. Further, the U.S. Government is not seeking quotes or proposals at this time and will not accept unsolicited quotes in response to this Sources Sought Notice. The U.S. Government will not pay for any information or administrative costs incurred in response to this notice. Submittals will not be returned to the responder. Not responding to this notice does not preclude participation in the solicitation phase.

The tentative solicitation issuance date is Tuesday, October 7, 2025. The tentative award date is Tuesday, October 14. 2025.

PURPOSE FOR THE REQUESTED SERVICES:

The objective of these requested services is to replenish Supply and Equipment Trailer 3 (DHS- 50508T) to full readiness by procuring 194 different line items that were used during Disaster

2 | Page

4781DR-TX in support of Severe Storms. The replenishment includes the cost of materials and shipping to the designated delivery location.

The required delivery deadline for this action is November 19, 2025.

NAICS Code: 423840 – Industrial Supplies Merchant Wholesalers,

2. Information Sought

• Contractor Information

• Contractor Responses to Questions

3. Contractor Information:

Contractor Name:

Address:

Contractor point of contact:

Phone number:

Email address:

SAM UEI:

Please indicate business size:

Small Disadvantage Business____ 8(a)____ Historically Underutilized Business Zone____ Service-Disabled Veteran-Owned Small Business____ Veteran-Owned Small Business_____ Economically Disadvantaged Women-Owned Small Business_____ Women-Owned Small Business_____ Small Business_____ Large Business_____

Contract Vehicles:

Please express if your company possess a Federal Supply Schedule under NAICS 423840________ Please express if your firm possesses a pre-positioned contract under NAICS 423840 _____

3.1 Inquires to the contractor:

1. Provide an overview of your firm’s capabilities to fulfill the requirements expressed within the attached draft Statement of Work. Please submit your firm’s capability statement to Contracting Officer, Destiny Dyson via email at destiny.dyson@fema.dhs.gov no later than 4:00 PM CDT on Tuesday, October 7, 2025.

mailto:destiny.dyson@fema.dhs.gov

3 | Page

2. The place of delivery is in Denton, Texas. If substitutions are necessary for any items, can your firm provide equivalent alternatives and submit them for approval prior to order fulfillment?

3. Is your firm actively registered in SAM.gov with the associated NAICS for this effort?

4. If substitutions are necessary for any items, can your firm provide equivalent alternatives and submit them for approval prior to order fulfillment?

5. Is there any additional information that could be included to enhance or improve the SOW? From a technical perspective, what additional aspects should the customer consider while developing this requirement?

Please see the attached documents:

Statement of Work – Supply and Equipment Trailer 3 Replenishment