Sources Sought Notice (SSN) - 25-Q-REXD_12.18.24_KO Comments.pdf

SOURCES SOUGHT SYNOPSIS

W9124J-25-Q-REXD

Building 2792 Electronic Security System (ESS)

This is a Sources Sought Notice ONLY. The U.S. Government intends to award a nine (9)-month contract. This contract/requirement is for the extension of the MEDCoE Electronic Security System (ESS) infrastructure to incorporate Building 2792, Joint Base San Antonio – Fort Sam Houston and is to be awarded on a SOLE SOURCE basis but the Government is seeking vendors that may be able to provide this requirement to support a competitive procurement. Accordingly, the U.S. Government highly encourages all interested business (large and small) to respond to this source sought synopsis. In addition, small businesses, in all socioeconomic categories (including, 8(a) Business Development Program, Small Disadvantage Business, Historically Underutilized Business Zone, Service-Disabled Veteran-Owned, Women- Owned Small Business concerns), must describe their identifying capabilities in meeting the requirements at a fair market price, i.e., information which may help support a set-aside.

The proposed sole source Fixed Price contract will be to Digital Air Control, Inc. The product name is extension of the MEDCoE Electronic Security System (ESS) infrastructure to incorporate Building 2792, Joint Base San Antonio – Fort Sam Houston. The overarching primary objective is to install proximity card readers with request to exit (REX) devices and cameras with ancillary hardware in Building 2792. There are no open market generic data plans that align with the hardware and meet government system requirements.

The statutory authority for the sole source procurement is FAR 13.106-1(b)(1): For purchases not exceeding the simplified acquisition threshold (SAT), only one source reasonably available, urgency, exclusive licensing agreements, brand name, or industrial mobilization.

This notice does not constitute a Request for Quote (RFQ)/Invitation for Bid (IFB)/Request for Proposal (RFP) or a promise to issue an RFQ, IFB or RFP in the future. This notice does not commit the U.S. Government to contract for any supply or service. Further, the U.S.

Government is not seeking quotes, bids or proposals at this time and will not accept unsolicited proposals in response to this source sought notice. The U.S. Government will not pay for any information or administrative costs incurred in response to this notice. Submittals will not be returned to the responder. A determination not to compete this requirement, based upon responses to this notice, is solely within the discretion of the Government. However, if a competitive solicitation is released, it will be synopsized on the Governmentwide Point of Entry.

It is the responsibility of potential offerors to monitor the Governmentwide Point of Entry for additional information pertaining to this requirement.

The anticipated NAICS code(s) is NAICS code is: 561621– Security alarm systems sales combined with installation, repair, or monitoring services. The size standard for this NAICS code is $22M with a corresponding Product Service Code of: J063 (Maintenance, Repair, replacement, upgrade, and Rebuilding of Equipment- Alarm, Signal, and Security Detection Systems). If a different NAICS code would be better suited, please state in your response what NAICS is better suited for this requirement and why. If not, which NAICS code would you suggest and why?

The duration of this contract is anticipated for nine (9) months. Attached is the draft Performance Work Statement (PWS).

For your information, the solicitation /contract number and name of the incumbent contractor is as follows:

a. Contract Number: W9124J-25-Q-REXD

b. Extent of Competition: Sole-Sourced

c. Contract Name/Info: Building 2792 Electronic Security System install; UEI:

XJDARWM5L3N8 / CAGE Code: 5AHU4.

This requirement under consideration is being looked at as a nine (9)-month contract.

In response to this source sought, please provide:

1. Identify any condition or action that may be having the effect of unnecessarily restricting competition with respect to this acquisition and identify alternatives or solution solutions. Also contact the MICC Advocate for Competition, Scott Kukes, at scott.d.kukes@army.mil or 210- 466-3015, if you believe that this action is unreasonably restricting competition. Include the subject of the acquisition, this announcement, and the MICC POC information from the Sources Sought Synopsis. Provide the specific aspects that unreasonably restrict competition and the rationale for such conclusion.

2. If, after reviewing the draft PWS, you feel that your firm can provide the support needed, please provide the name of the firm, point of contact, phone number, email address, UEI number, CAGE code, identify business size (large business or a small business), and if applicable, a statement regarding small business status (including small business type(s)/certifications(s) such as SDB, 8(a), HUBZone, SDVOSB, WOSB, etc.) and the corresponding NAICS code.

3. Identify whether your firm is interested in competing for this requirement as a prime contractor or not. Identify subcontracting, joint ventures or teaming arrangement that will be pursued, if any.

4. Please provide information in sufficient detail regarding any relevant previous experience (indicate whether as a prime contractor or subcontractor) on similar requirements (include size, scope, complexity, timeframe, government or commercial), pertinent certifications, etc., that will facilitate making a capability determination.

5. Information to help determine if the requirement (item or service) is commercially available, including pricing information, basis for the pricing information (e.g., market pricing, catalog pricing), delivery schedules, customary terms and conditions, warranties, etc.

6. Identify how the Army can best structure these contract requirements to facilitate competition, including competition among small business concerns.

mailto:scott.d.kukes@army.mil

7. Recommendations to improve the Army's approach/specifications/draft PWS/PRS to acquiring the identified items/services.

8. Upon receipt of responses, the Government will request from our Customer an assessment regarding each firm’s potential to fulfil our requirements as depicted in the draft PWS.

9. Responses to this source sought notice shall be submitted on or before 1200PM CDT on 27 Dec 2024 via email to Walter L. Williams, Contract Specialist at walter.l.williams24.civ@army.mil and Jared Kiser, Contracting Officer at jared.l.kiser.civ@army.mil.

The Government will not return any information submitted in response to this notice.

In all responses, please reference W9124J-25-Q-REXD. This synopsis is for information and planning purposes only and is not to be construed as a commitment by the Government nor will the Government pay for information solicited. Respondents will not be notified of the results of the evaluation. No telephonic responses will be accepted. No solicitation currently exists;

therefore, do not request a copy of the solicitation. If a solicitation is released it will be synopsized in www.sam.gov. It is the potential offerors responsibility to monitor this site for the release of any solicitation or synopsis.

Primary Point of Contact: Secondary Point of Contact:

Walter L. Williams Jared Kiser Contract Specialist Contracting Officer

Email: walter.l.williams24.civ@army.mil Email: jared.l.kiser.civ@army.mil mailto:walter.l.williams24.civ@army.mil mailto:jared.l.kiser.civ@army.mil http://www.sam.gov/ mailto:walter.l.williams24.civ@army.mil mailto:Sylvia.farmer.civ@army.mil