Performance Work Statement_25-Q-REXD_KO comments_12.9.24.pdf

PERFORMANCE WORK STATEMENT (PWS)

Building 2792 Electronic Security System (ESS)

United States Army Medical Center of Excellence (MEDCoE)

1. GENERAL: This is a non-personal services contract for the extension of the MEDCoE Electronic Security System (ESS) infrastructure to incorporate Building 2792, Joint Base San Antonio – Fort Sam Houston; building 2792 will contain subordinate organizations as well as tenant organizations. This extension of the ESS infrastructure will consist of installation of electronic proximity access control devices and video surveillance devices. The government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the procurement and installation of all equipment as defined in this Performance Work Statement (PWS), Section 5 except for those items specified as government furnished property and services. The Contractor shall perform to the standards in this contract.

1.2. Background: The use of a closed circuit television (CCTV) and access control devices with alarms has proven to be a critical component of the information security, physical security, force protection, and crime prevention posture of MEDCoE. This capability has been implemented in various locations within MEDCoE facilities. The use of these security measures compliment the command’s physical security and force protection posture. The information archived and retrieved from these integrated security platforms is used as evidence to support investigations conducted by the command, installation security forces, as well as the local Criminal Investigations Division (CID) office.

1.3. Objectives: The MEDCoE requires a certified electronic security system (ESS) vendor that is fully qualified to install and integrate proximity readers (with the applicable request to exit (REX) and electrified hardware) and cameras in Building 2792 as an extension of the existing ESS infrastructure that is deployed throughout the MEDCoE footprint. The objective is to award a single firm fixed price (FFP) commercial service contract to perform the services as described.

The FFP contract has been determined to be the method to meet this requirement as the organization does not possess the personnel nor the equipment necessary to execute this requirement.

1.4. Scope: The primary services that are to be performed is to install proximity card readers with request to exit (REX) devices; and cameras with ancillary hardware in Building 2792.

Services include the seamless integration of these devices into the existing MEDCoE ESS infrastructure located on Joint Base San Antonio (JBSA) - Fort Sam Houston, TX.

1.5. Period of Performance: The period of performance shall be for nine (9) months (270 days) from the date of contract award.

1.6. General Information

1.6.1. Federal Observed Holidays: The Contractor is not required to perform services on holidays.

New Years Day Labor Day Dr. Martin Luther King’s Birthday Columbus Day Washington’s Birthday Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day Juneteenth Day

1.6.2. Hours of Operations: The Contractor is responsible for conducting business, between the hours of 8:00 a.m. to 4:30 p.m. Monday through Friday, not to exceed 40 hrs/week, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed to observe Federal Holidays.

1.6.3. Place of Performance: The work to be performed under this contract will be performed at Joint Base San Antonio – Fort Sam Houston, TX. Due to this critical requirement and its association with information security, physical security, and force protection for Department of Defense and Department of the Army information, equipment, and personnel, a local service provider is required to meet the performance stipulations of this contract.

1.6.4. Quality Control Program (QCP): The Contractor shall develop and maintain an effective QCP to ensure services are performed in accordance with this PWS. The QCP must be forwarded to and accepted by the KO. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of deficiencies. The Contractor’s QCP is the means by which the contractor ensures that the work complies with the requirement of the contract. The QCP shall be delivered to the COR for delivery to the KO within 30 days following collaboration with designated government representative; however this will be accomplished within 90 days of contract award. In the event revisions are required the Contractor shall return the revised QCP within five (5) working days of receipt of notification to revise. After acceptance of the QCP the Contractor shall receive the contracting officer’s acceptance in writing of any proposed change to the QCP.

1.6.5. Quality Assurance: The Contractor shall comply with the Government’s quality assurance program as defined in the Quality Assurance Surveillance Plan. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable quality levels(s) (AQL). Government surveillance of contractor performance is not limited to the Performance Objectives as outlined in this PWS. The Government reserves the right to conduct compliance surveillance of any contractual requirement of this acquisition.

1.6.6. Type of Contract: The Government will award a single firm fixed price (FFP) commercial service contract to perform the services as described. The FFP contract has been determined to be the method to meet this requirement as the organization does not possess the personnel nor the equipment necessary to execute this requirement.

1.6.7. Security Requirements: Contractor personnel performing work under this contract are not required to possess a security clearance; however, a favorable background investigation is required at the time of the contract start date, and must be maintained throughout the life of the contract. The security requirements are in accordance with the attached DD Form 254, Department of Defense Contract Security Classification Specification, where applicable. All DOD Contractor employees, must submit a Position of Trust background investigation (SF85P) to the MEDCoE G-2 Directorate. A favorable SF85P is required before gaining access to a US Government Local Area Network (LAN). The Contractor, when notified of an unfavorable determination by the Government, shall withdraw the employee from consideration for working under the contract.

1.6.7.1. Physical Security: The Contractor shall safeguard all government equipment, information, and property provided for Contractor use. Contractor shall maintain a physical security checklist/log which will be forwarded to the COR on a monthly or quarterly basis. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7.2. Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include electronic access control devices. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicated key/key cards to the Contracting Officer.

1.6.7.2.1. Lost keys shall be reported to the COR and the KO. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks, or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.7.2.2. The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer (KO).

1.6.7.3. Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combination. These procedures shall be included in the Contractor’s

QCP.

1.6.8. Special Qualifications: The Contractor shall provide experience personnel to perform the required services. The Contractor shall ensure employees have all required professional certifications/licenses (current and valid) for each applicable core component and functional category of the existing ESS infrastructure and all associated devices to include, but not limited to, network video recording (NVR) system, Closed Circuit Television (CCTV), access control devices, and alarms. Installation, integration, operation, and maintenance of CCTV/Access Control/Alarms/Intercom systems knowledge and competency are required.

1.6.9. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5. The Contracting Officer (KO) and Contracting Officers Representative (COR) shall meet periodically with the contractor to review the contractor’s performance. At these meetings, the KO will apprise the Contractor of how the Government views the Contractor’s performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

1.6.10. Contracting Officer’s Representative (COR): The COR Management System Tool (Virtual Contracting Enterprise (VCE)-Acquisition Resource Center (ARC) https://vce.army.mil/Portal/ for nomination, tracking, documentation, and management of CORs will be used. The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: Assure that the Contractor performs the technical requirements of the https://vce.army.mil/ contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11. Key Personnel: The following personnel are considered key personnel by the Government: Contract Manager and the Assistant Chief of Staff for Intelligence and Security, G-2. The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the Contracting Officer.

The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00am to 4:00 p.m., Monday through Friday, except federal holidays or when the Government facility is closed for administrative reasons.

1.6.12. Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. Contract personnel shall wear a badge that clearly identifies them as a contract employee. The badge will contain a personal picture, name of employee, and contractor's name. Badges shall be worn on the outer garment in full view at all times, attached to the outer shirt or jacket pocket by a button or clip or worn around the neck secured by an appropriate identification card lanyard.

1.6.13. Contractor Travel: Travel within the local vicinity is not required. Reimbursements for local travel are not authorized, nor are use of a government vehicle. Travel outside the local vicinity is not required.

1.6.14. Contractor Personnel Conduct: Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure that personnel present a professional appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor is responsible for ensuring that any contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove from the job site any employee for reasons of misconduct or security. In accordance with DOD Directive 5500.7-R, “Joint Ethics Regulation”, Contractor employees must avoid improperly influenced in the execution of their duties under the contract. Particular attention should be paid to acceptance of gifts/ gratuities, and on non-disclosure of sensitive or classified information. The Contractor shall ensure employee conduct complies with 41 U.S. C 423 relative to release of acquisition related information or actions or discussions which may prejudice future competitions. The Contractor shall ensure no contractor employees conduct political related activities or events while executing requirements associated with a government contract.

1.6.15. Other Direct Costs: Not applicable.

1.6.16. Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government.

These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.17. Organizational Conflict of Interest: Contractor and sub-Contractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect]t other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be by the OCI.

1.6.18. Antiterrorism (AT) and Operations Security (OPSEC)

1.6.18.1. AT Level I Training: All contractor employees, to include subcontractor employees, requiring access to JBSA installations, facilities, and controlled access areas shall complete AT Level I Awareness Training within 45 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR or to the KO, if a COR is not assigned within 10 calendar days after completion of training by all employees and subcontractor personnel.

1.6.18.2. Access and General Protection/Security Policy and Procedures: Contractor and all associated subcontractor employees shall comply with applicable installation, facility access and local security policies and procedures. The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation security forces. Contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA, and/or local policy. In additional to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.6.18.3. AT Awareness Training for Contractor Personnel Traveling Overseas: Not applicable.

1.6.18.4. iWATCH Training: The contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 45 days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR no later than sixty (60) calendars after contract award.

1.6.18.5. Contractor Employees Who Require Access to Government Information Systems (IS):

All contractor employees with access to government IS must be registered in the ATCTS (Army Training Certification Tracking System) at commencement of services, and must successfully complete the DOD Information Assurance Awareness training prior to access to the IS and then annually thereafter.

1.6.18.6. For Contracts that Require an OPSEC Standing Operating Procedures (SOP) Plan: Not applicable.

1.6.18.7. For Contracts that Require OPSEC Training: Per Army Regulation 530-1, Operations Security, new contractor employees must complete Level 1 OPSEC training within 30 calendar days of their reporting for duty. All contractor employees must complete annual OPSEC awareness training.

1.6.18.8. For Information Assurance (IA)/Information Technology (IT) Training: Not applicable.

1.6.18.9. For Information Assurance (IA)/Information Technology (IT) Certification: Not applicable.

1.6.18.10. For Contractors Authorized to Accompany the Force: Not applicable.

1.6.18.11. For Contractors Requiring Performance or Delivery in a Foreign Country, DFARS Clause 252.225-70, Antiterrorism/Force Protection for Defense Contractors Outside the US: Not applicable.

1.6.18.12. For Contracts That Require Handling or Access to Classified Information: Not applicable.

1.6.19. Emergency Services

1.6.19.1. The Contractor shall have personnel trained and capable of dealing with minor personnel injuries. The Contractor of their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor will, in turn, notify the KO or COR within 30 minutes of the accident.

1.6.19.2. Emergency medical treatment and services for Contractor personnel is the responsibility of the Contractor.

Part 2

DEFINITIONS AND ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. Definitions:

2.1.1. Cannibalize. Remove parts from Government property for use or for installation on other Government property.

2.1.2. Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.3. Contractor Acquired Property. Property acquired, fabricated, or otherwise provided by the contractor for performing a contract and to which the Government has title.

2.1.4. Contracting Officer (KO). A person with authority to enter into, administer, or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.5. Contracting Officer’s Representative (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.6. Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.7. Deliverable. Anything that can be physically delivered, but may include non-physical things such as meeting minutes.

2.1.8. Equipment. A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale, and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment, or special tooling.

2.1.9. Government Furnished Property: Property in the possession of, or directly acquired by, the Government and subsequently furnished to the contractor for performance of a contract.

Government furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

2.1.10. Government Property: All property owned or leased by the Government. Government property includes both Government furnished property and contractor-acquired property.

Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

2.1.11. Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.12. Loss of Government Property: Unintended, unforeseen or accidental loss, damage, or destruction of Government property that reduces the Government’s expected economic benefits of the property. Loss of Government property does not include occurrences such as purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of Government property includes, but is not limited to:

(1) Items that cannot be found after a reasonable search;

(2) Theft;

(3) Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition; or

(4) Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair.

2.1.13. Material: Property that may be consumed or expended during the performance of a contract, component parts of a higher assembly, or items that lose their individual identity through incorporation into an end item. Material does not include equipment, special tooling, and special test equipment or real property.

2.1.14. Non-Personal Services: The personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the government and its employees. Non-personal service contracts are authorized by the government in accordance with FAR 37.012, under general contracting authority, and do not require specific statutory authorization.

2.1.15. Physical Security. Actions that prevent the loss or damage of government property.

2.1.16. Property: All tangible property, both real and personal.

2.1.17. Property Administrator: An authorized representative of the KO appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a contractor.

2.1.18. Property Records: Records created and maintained by the contractor in support of its stewardship responsibilities for the management of Government property.

2.1.19. Quality Assurance. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.20. Quality Assurance Surveillance Plan (QASP). An organized, written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.21. Quality Control. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.22. Real Property: See Federal Management Regulation 102-71.20 (41 CFR 102-71.20)

2.1.23. Sensitive Property: Property potentially dangerous to the public safety or security if stolen, lost, or misplaced, or that shall be subject to exceptional physical security, protection, control, and accountability. Examples include weapons, ammunition, explosives, controlled substances, radioactive materials, hazardous materials or wastes, or precious metals.

2.1.24. Subcontractor. One that enters into a subcontract and assumes some of the obligations of the primary Contractor.

2.1.25. Unit Acquisition Cost:

(1) For Government furnished property, the dollar value assigned by the Government and identified in the contract; and

(2) For contractor-acquired property, the cost derived from the contractor’s records that reflect consistently applied generally accept accounting principles.

2.1.26. Wide Area Work Flow (WAWF): A secure web based system for electronic invoicing, receipt, and acceptance. WAWF allows government vendors to submit and track invoices and receipt/acceptance documents over the web and allows government personnel to process those invoices in a real-time, paperless environment.

2.1.27. Work Day: The number of hours per day the Contractor provides services.

2.1.28. Work Week: Is defined as Monday through Sunday (dependent on workload and mobilization requirements).

2.2. Acronyms:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AMEDD Army Medicine AR Army Regulation CAP Contractor Acquired Property CCTV Closed Circuit Television CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial Off the Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense ESS Electronic Security System FAR Federal Acquisition Regulation GFP Government Furnished Property HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer MEDCoE Medical Center of Excellence MTF Medical Treatment Facility NVR Network Video Recorder OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs OTSG Office of The Surgeon General, U.S. Army PA Property Administrator PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PTZ Pan/Tilt/Zoom PWS Performance Work Statement QA Quality Assurance

QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit TRADOC Training and Doctrine Command UPS Uninterrupted Power Supply WAWF Wide Area Work Flow

Part 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES: All GFE shall be utilized in strict performance of task related duties and the Contractor shall maintain policies that prohibit fraud and abuse.

3.1. Services: The Government will provide the vendor with all of the relevant data required to accomplish development of specific requirements and objectives described in PWS.

3.2. Facilities: The Government will provide the necessary workspace for the contractor staff to perform the required duties outlined in the PWS. The Government will provide access to areas required to perform the required duties. The COR will provide coordination assistance to assist the contractor in accessing required facilities/areas.

3.3. Utilities: The Government will provide basic utilities, i.e., electric power hook-up. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include disconnecting ancillary devices used in the performance of duties that draw a constant power source.

3.4. Equipment: The Contractor assumes responsibility for government furnished property upon contract start date and must submit an approved property plan to the KO prior to contract start date, where applicable.

3.5. Materials: The Government shall provide the Contractor six (6) 43” monitors with wall mounts for installation in pre-determined locations in Building 2792.

3.6. Record Keeping: The Contractor shall establish and maintain the records of Government property in accordance with FAR 52.245-1 and the Property Administration Guidebook. They are:

(1) Name, part number, national stock number (NSN)

(2) Quantity received, issued, on hand

(3) Unit acquisition cost

(4) Unique Item Identifier

(5) Unit of Measure

(6) Accountable contract number

(7) Location

(8) Disposition

(9) Posting reference or date of transaction

(10) Date placed in service

The Contractor shall tag, label, or mark Government Furnished Property as subject to serially managed items IAW DFARS 252.245-7000.

Part 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. General The Contractor shall furnish all supplies, equipment, facilities, and services required to perform work under this contract that are not listed under Section 3 of this PWS. It is the Contractor’s responsibility to provide subject matter expertise corresponding to the level of effort required to ensure all tasks outlined in this PWS will be completed successfully and within the period of performance.

4.2. Personnel:

4.2.1. The Contractor shall furnish a sufficient number of qualified personnel to successfully execute the stipulations of this PWS.

4.2.2. The Contractor shall provide 3 government references for similar installations within the past 3 years. Contractor shall have on its staff factory trained personnel who will supervise the installation of systems.

4.3. SECRET Facility Clearance: Not applicable.

4.4. Materials: The Contractor shall provide all materials necessary to successful complete the requirements stipulated in the PWS.

4.5. Equipment:

4.5.1. The Contractor shall provide equipment and instrumentation necessary to properly and successfully complete the project. Installed ESS components will be operated and monitored from the Central Monitoring Station located in Building 2840, Room 113.

4.5.2. The Contractor shall provide full accountability for all funds expended and equipment procured to execute this requirement. Upon completion, the Contractor will relinquish all government purchased and excess equipment, i.e., hardware, software, cabling, etc., procured for this requirement based on the allocated funding.

Part 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

5.1. The Contractor shall provide services, materials, equipment, supplies, and facilities necessary to perform the installation of access control and video surveillance (cameras) devices at pre-determined locations in Building 2792. All systems will be compatible and fully integrated into the existing MEDCoE Electronic Security System (ESS) infrastructure.

5.2. The Contractor shall provide and install one hundred and thirty (130) HID RP40 proximity access control readers at pre-determined locations in building identified in paragraph 5.1 of this PWS. All readers and ancillary components will be fully compatible and integrated into the existing MEDCoE ESS access control platform. The required additions will consist of electrification kits, request to exit (REX) devices where applicable, controllers, sub-controllers, power supplies, power distribution boards, power control boards, back-up batteries, door contacts (recessed and surface mounted), electric strikes, piezo alarms, and all necessary ancillary components. Installation of the access control devices and associated components will be integrated to provide management of the devices in the Central Monitoring Station located in Building 2840, Room 113; and a pre-determined location in Building 2792.

5.2.1. The Contractor shall provide and install eighty (80) video surveillance devices (HANWHA) cameras at pre-determined locations in the building identified in paragraph 5.1 of this PWS. The required additions will consist of eighty (80) camera licenses (HANWHA), cubit enclosures (CHATSWORTH), Power Over Ethernet (POE) switches (CISCO), Uninterrupted Power Source (UPS) with back-up battery packs (MINUTEMAN), Smart Uninterrupted Power Source (UPS) (APS), wireless receivers (UBIQUITI), wireless transmitters (UBIQUITI), four-port switches (ETHERWAN), and all necessary ancillary components. Installation of the video surveillance devices (cameras) will be integrated to provide management of the devices in the Central Monitoring Station located in Building 2840, Room 113, and a pre-determined location in Building 2792.

5.2.2. The Contractor shall provide and install three (3) intercom systems in pre-determined locations in Building 2792,

5.2.3. The Contractor shall provide and install three (3) video server (DELL R750XD) in a pre-determined location in Building 2792. Installation of the video server will be integrated to provide management of the device in the Central Monitoring Station located in Building 2840, Room 113, and a pre-determined location in Building 2792.

5.2.4. The Contractor shall install six (6) 43” monitors at pre-determined locations in Building 2792. Two (2) 43” monitors will be installed in a pre-determined location in basement of Building 2792 and four (4) 43” monitors will be installed in a pre-determined location on the first floor of Building 2792. These monitors will provide the ability to view various video surveillance feeds as pre-determined by the MEDCoE G-2 Directorate.

5.2.5. The Contractor shall provide and install the power supplies, power control, and back-up batteries required to support the operation of the access control and video surveillance devices.

All components must be fully operational and integrate seamlessly into the existing MEDCoE Electronic Security System (ESS) infrastructure.

5.3. CONTRACTOR MANAGEMENT REPORTING (CMR): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor shall completely fill in all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative (COTR) or also known as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website.

The specific formats for the XML direct transfer may be downloaded from the website.

Part 6

APPLICABLE REGULATIONS AND MANUALS

6. APPLICABLE REGULATIONS AND MANUALS: (Current Editions)

REG # DATE PUBLICATION TITLE

AR 190-13 27 Jun 19 The Army Physical Security Program AR 190-16 31 Aug 91 Physical Security FM 3-19.30 8 Jan 01 Physical Security TR 350-6 9 Aug 19 Enlisted IET Policies and Administration ADA Jul 2004 Americans With Disabilities Act NFPA 80 2016 Standard for Fire Doors and Other Opening Protectives NFPA 101 2015 Life Safety Code NFPA 5000 2015 Building Construction and Safety Code

Part 7

PERFORMANCE REQUIREMENTS SUMMARY

PERFORMANCE

OBJECTIVE

PERFORMANCE

STANDARD

METHODS OF

MEASUREMENT

PERFORMANCE

METRICS

TASC 1.2. Install access control devices, video surveillance devices (cameras and monitors), and intercom devices, and all required ancillary components in Building 2792 with operational control residing in Building 2840, Room 113 (Fort Sam Houston) and Building 2792 for all components.

Delivery of professionally installed access control devices, video surveillance devices, and all associated ancillary components within 270 days.

Daily oversight and inspections.

Security system infrastructure and all associated components are 100% fully functional at designated building and controlled/managed at the Central Monitoring Station in Room 113, Building 2840 and Building 2792.

Part 8

ATTACHMENTS/TECHNICAL EXHIBIT LIST

8. ATTACHMENT/TECHNICAL EXHIBIT LIST:

8.1. None

Part 9

ESTIMATED WORKLOAD DATA

(This section lists the historical workload data, i.e., the hours previously performed under the PWS labor category. This workload data should be used to prepare the Independent Government Cost Estimate (IGCE), if available. Note: Based on the PWS, historical data can be provided in other formats, i.e., the volume of task orders issued over a five year period, the number of users by locations requiring Information Technology Support, etc,.)

9. Estimated Workload Data: No historical data is available as these services are required and procured on a one-time, case-by-case basis.

Part 10

SRCC-W WAWF ELECTRONIC INVOICING INSTRUCTIONS

10. SRCC-W WAWF Electronic Invoicing Instructions (Sep 06)

Contractor shall submit payment request using the following method(s) as mutually agreed to by the Contractor, the Contracting Officer, the contract administration office, and the payment office.

____X___ Wide Area Workflow (WAWF) (see instructions below)

________ Other (please specify)_____________________________

DFAS POC and Phone: Customer Service @ 1-800-553-0527__________

WAWF is the preferred method to electronically process vendor request for payment.

This application allows DOD vendors to submit and track Invoices and Receipt/Acceptance documents electronically. Contractors using WAWF shall (i) register to use WAWF-RA at https://wawf.eb.mil and (ii) ensure an electronic business point of contract (POC) is designated in the Central Contractor Registration site at http://www.ccr.gov within ten (10) calendar days after award of this contract/order.

WAWF Instructions

Questions concerning payments should be directed to the Defense Finance and Accounting Service (DFAS)—Rome, 325 Brooks Road, ATTN: ROVP, Rome, NY 13441-4527 at 1-800-553-0527 or faxed to 1-877-575-3332 (ATTN: Vendor Pay – Rome). Please have your purchase order/contract number ready when calling about payments.

You can easily access payment and receipt information using the DFAS web site at http://www.dfas.mil/money/vendor. Your purchase order/contract number or invoice number will be required to inquire about the status of your payment.

The following codes and information will be required to assure successful flow of WAWF documents.

https://wawf.eb.mil/ http://www.ccr.gov/

TYPE OF DOCUMENT

_________ Construction Invoice (Contractor Only)

___X____ Invoice as 2-in-1

CAGE CODE:

ISSUE BY DODAAC: W9124J

ADMIN BY DODAAC: W9124J

INSPECT BY DODAAC: W45MW2

ACCEPT BY DODAAC: W45MW2

SHIP TO DODAAC: W45MW2

PAYMENT OFFICE FISCAL STATION CODE: HQ0302

E-MAIL POINTS OF CONTACT LISTING: (Ensure all e-mail addresses listed below are included with the contractor’s WAWF invoice to ensure timely receipt and processing.)

INSPECTOR:

ACCEPTOR:

RECEIVING OFFICE POC:

CONTRACT SPECIALIST:

CONTRACTING OFFICER:

ADDITIONAL CONTACT:

Telephone Point of Contact: Will be provided at time of award.

https://wawf.eb.mil/SUM%20RoboHelp%20Web%20Help/Detailed_Document_Information/Scribble540.htm