Sources Sought Notice_RES_5_21_26.pdf

DEPARTMENT OF DEFENSE

WASHINGTON HEADQUARTERS SERVICES

ACQUISITION DIRECTORATE

SOURCES SOUGHT NOTICE

Office of the Secretary of War-Cost Assessment and Program Evaluation (OSW-CAPE) Resource Enterprise Services (RES) for Program Review and Enterprise Services Division

(PRESD)

Source Sought No. RS111920251529

General Information

Document Type: Sources Sought Notice Title: Resource Enterprise Services (RES) for Program Review and Enterprise Services Division

(PRESD)

Sources Sought Post Date: May 21, 2026 Sources Sought Response Date: June 9, 2026 at 10:00 AM (Eastern Standard Time) NAICS Code: 541511 Custom Computer Programming Services

Sources Sought Notice

This Notice is for informational purposes only. It is not to be construed as an obligation on the part of the Washington Headquarters Services /Acquisition Directorate (WHS/AD).

In order to proactively plan for future requirements, WHS/AD is conducting market research to locate qualified, experienced, and interested parties who have the capability to provide RES for PRESD Support under the North American Industry Classification System (NAICS) code assigned to this procurement 541511 Custom Computer Programming Services. Small Business size standard of $34 million.

This Sources Sought Notice is not a Request for Quotation (RFQ), nor does it restrict the Government as to the final acquisition strategy. No contract will be awarded from this announcement. At this time, no solicitation exists. Therefore, please do not request a copy of the solicitation. Responses in any form are not offers.

The Government will not reimburse respondents for any costs incurred in the preparation of a response to this Notice.

Important Notice to Small Business Concerns: While not responding to this Sources Sought Announcement does not preclude participation in any future RFQ if one is issued, it is highly recommended that all interested and capable firms respond in order to be considered during this market research and acquisition planning phase.

The Government encourages responses from “all” interested, capable sources including small business concerns (8(a) Certified concerns, Historically Underutilized Business Zone (HUBZone) concerns, Service-Disabled Veteran-Owned Small Businesses (SDVOSBs), Women- Owned Small Businesses (WOSBs) and Economically Disadvantaged Women-owned Small Businesses (EDWOSBs)) are encouraged to respond to this notice. Small businesses are defined based on the size standard associated with the NAICS code. For more information, visit:

https://www.sba.gov/document/support-table-size-standards, and check your size using the SBA Size Standards Tool: https://www.sba.gov/size-standards/index.html.

The Contracting Officer will use the responses received from this notice to determine the appropriate acquisition strategy such as, if it is appropriate to either solicit as a small business set-aside or an unrestricted competition through SAM.gov or an indefinite-delivery/indefinite-quantity (IDIQ) government wide contract vehicle

1. Background

The PRESD division of OSW, CAPE is responsible for maintaining of business applications to support matters relating to the planning and programming phases of the Planning, Programming, Budgeting, and Execution (PBBE) and the preparation of material and guidance for such systems PBBE is the Department of War (DOW) process for allocating resources. The annual process serves as the framework for DOW civilian and military leaders to decide which programs and force structure requirements to fund based on strategic objectives. Products produced include the Program Decision Memorandum and the Department of War Future Years Defense Program (FYDP) and supplementary data including the data structure. Applications have their authority to operate under the DOW Risk Management Framework under the system named Resource Enterprise Services (RES). See APPENDIX A for list of applications.

2. Procurement History for Similar Services

This requirement has previously been procured via the General Services Administration (GSA) Multiple Award Schedule (MAS), 54151S, Information Technology Professional Services under FAR Part 8 procedures, which was competed in September 2021. Science Applications International Corporation (SAIC) is the incumbent on this requirement under Task Order

HQ0034-21-F-0556.

3. Description

The Office of the Secretary of War (OSW), Cost Assessment and Program Evaluation (CAPE) is seeking sources to provide comprehensive Resource Enterprise Services (RES). The Contractor will deliver analytical, technical, and information management support to sustain and modernize a suite of business applications. These systems facilitate the collection, analysis, and dissemination of Planning, Programming, Budgeting, and Execution (PPBE) data across NIPRNET and SIPRNET, directly supporting the OSW Program Review process and leadership decision-making.

4. Estimated Value https://www.sba.gov/document/support-table-size-standards https://www.sba.gov/size-standards/index.html

The acquisition has an estimated dollar value range of $25,000,000.00 - $40,000,000.00.

5. Anticipated North American Industry Classification Systems (NAICS) Code:

The anticipated NAICS Code for this requirement is NAICS Code 541511: Custom Computer Programming Services with a size standard of $34.0M.

6. Anticipated Product Service Code: DA01, IT and Telecom – Business Application/Application Development Support Services

7. Place of Performance:

The place of performance for this requirement will take place at:

• Within the National Capital Region (NCR)

• as well as the Contractor site(s).

9. Anticipated Contract Start Date: 4th Quarter FY26

10. Security Requirements

• Facility Clearance: The Government anticipates a “Secret” Facility Clearance will be required for performance on this effort. All submissions *must include verifiable* information about its firm’s ability to comply with the security requirements for this effort WHS does not sponsor any clearances.

• For interested 8(a) Joint Ventures (JV), the firm shall indicate if the 8(a) JV itself or the individual partner(s) to the 8(a) JV hold the required facility clearance.

11. Objectives/Scope

OSW/CAPE/IO/PRESD Resource Enterprise Services currently supports business applications that provide for the collection, dissemination, reports, and analytical displays of PBBE data on the SIPRNET and NIPRNET. To accomplish the objectives, the Contractor shall provide program analyst/integrators and technical experts having adequate certifications with expertise implementing analytic solutions to support budgetary systems associated with the PBBE specifically the Program Review process. Analytical knowledge and experience of the Program Review process is necessary. Knowledge of FYDP data and structures and how to validate data between DOW Comptroller Next Generation Resource Management System (NGRMS) is required. The ability to create and maintain complex Oracle triggers, procedures, functions and ability to adapt to newer technologies is necessary. Integration with DOW enterprise Identity Credential and Access Management (ICAM) for applications is required.

To ensure vendors provide personnel with the required technical expertise to support PBBE applications, the following specific skills are listed in Appendix A (including Optional) are listed in Appendix A. Applications are listed under Appendix B.

The contractor shall work with the government to standardize the technology to enable developers to be matrixed and able to support multiple applications during the span of this contract.

12. Critical Task Elements

Interested parties submitting a response to this Notice should address the performance of the following Service Requirement Critical Tasks Elements in their capabilities statement. Interested parties are requested NOT to submit marketing materials; but rather, speak directly and specifically to the required capabilities and service requirements critical/tasks elements outlined below:

Task Element 1

Application Development, Sustainment, and Modernization: The Contractor shall provide comprehensive lifecycle support for applications and databases, ensuring high availability with minimal downtime (not to exceed 5% unless pre-arranged). This includes the sustainment and configuration of existing applications on both Windows and LINUX operating systems, and application testing and performance tuning.

The Contractor must manage the full Software Development Life Cycle (SDLC), utilizing test and staging environments for load testing and security scanning to maintain the Authority to Operate (ATO). All security vulnerabilities must be addressed with a remediation plan within two weeks of discovery.

Key modernization efforts include proposing and implementing a standard technology framework that incorporates Zero Trust pillars, as mandated by Executive Order 14028. The contractor shall also develop and maintain standard, ensure auditability, secure data exchange methods (e.g., RESTful APIs) for business-to-business (B2B) interactions and establish common business rules and data elements across applications to ensure data quality and reporting efficiency. The contractor must be adaptable to new technologies as cloud capabilities evolve, and AI capabilities become available. The contractor shall conduct periodic reviews of technology solutions and data exchange methods.

(See PWS Section 5.2)

Task Element 2

Maintain Specific Applications: The Contractor shall provide comprehensive operations, maintenance, and enhancement support for the portfolio of government-furnished applications referenced under Appendix B, which are critical to the Department of War's Program Review, Future Years Defense Program, and resource management processes. This support includes ensuring the applications for collecting, tracking, and analyzing program issues and alternatives remain agile to support senior leadership decisions, integrating AI/ML technologies where applicable. The contractor must demonstrate expert knowledge of departmental manpower, costing, forces, and Comptroller Information System (CIS) data structures while also maintaining the various supporting applications for scheduling, team formulation, and enhanced application support related to the Program Review cycle.

Furthermore, the contractor is responsible for the applications supporting the Future Years Defense Program (FYDP), specialized data collections, data warehouse, and other data-driven analytical functions. The scope of this work includes the production of official DOW program products, management of resource and data structure systems, and operation of numerous specialized data collection tools for IT, program budget, and other reporting requirements. Across all applications, the contractor must provide general support services, including Business Intelligence and Data Visualization (BI/DV), user training, and robust security administration, ensuring compliance with the Risk Management Framework (RMF) and Zero Trust architecture.

This includes working with the ISSO and ISSM reviewing security scans, updating necessary documentation and managing remediation plans.

(See PWS Section 5.3)

13. Submission Requirements

Interested firms should submit their response to include a capabilities statement covering experience, staffing and technical capabilities. The capabilities statement should address the Critical Task Elements identified above and for each Task Element demonstrate how the firm’s recent contract experience (last 3 years) is relevant to the Critical Task Elements listed including the dollar value, period of performance, size and scope of the firm’s prior contracts. Firms need to include their business address, point of contact, CAGE code, UEI number, and business size status.

Do not include proprietary, classified, confidential, or sensitive information in your response to this Sources Sought Notice. The Government reserves the right to use any information provided by respondents for any purpose deemed necessary and legally appropriate, including using technical information provided by respondents in any resultant solicitation. Responses to this Notice will not be returned.

14. Capability Statements and Submission Instructions:

Interested parties having the capability to provide services for the Resource Enterprise Services (RES) for Program Review and Enterprise Services Division (PRESD), please submit capability statements to the following contact e-mail: whs.mc-alex.ad.mbx.ks@mail.mil, Subject Line:

Response to Sources Sought – OSW-CAPE RES PRESD

Responses must be submitted no later than Monday, June, 1, 2026 at 12:00 PM (Eastern).

Capability statements will not be returned. No telephone requests will be honored.

No hard copy submissions will be accepted. Submissions to any contact other than the one listed above will not be considered. Submissions after this date will not be considered. Cover letters and extraneous materials (marketing, brochures, etc.) will not be considered. Questions will not be entertained.

At a minimum, the interested firm should provide complete/sufficient responses to the information requested below: Administrative Information, Technical Capability, and Subcontracting Information.

Capability Statements

Capabilities statements should address as many of the critical task elements/technical areas identified above to demonstrate the firm’s ability to perform the majority of the work based on capabilities and any experience.

***To help the government in its assessment of technical capabilities please be as detailed and specific as possible in your response. It is highly recommended that your response cover experience, staffing, and technical capabilities. It is also highly recommended that firms include as much of the following information as possible:

• contract type (FFP, CPFF, etc.),

• contract award amount,

• contract number,

• period of performance, and

• Government Point of Contract name and email address, if any.

16. Administrative Information:

Please fill out the table below with information about your firm and answer all the questions in this section.

***Please note in order to do business with the U.S. Government as a prime contractor your firm must be registered in SAM.gov by the time of award of any resultant contract.

1. Business name:

2. Business Address:

3. Business Point of Contact (POC):

4. POC Telephone:

5. POC E-mail :

6. Business Website:

7. Commercial and Government Entity (CAGE)

Code (if any):

8. SAM.gov Unique Entity Identifier (UEI) (if any):

9. Business size for NAICS XXXXXX – Description of NAICS:

10. All socioeconomic categories as defined in FAR Part 19 (e.g., 8(a), SDB, HUBZone, SDVOSB, WOSB, etc.):

17. Technical Capability:

Please submit a tailored capability statements addressing your firm’s capability to support the work outlined in the draft PWS. Please provide response to the following information and a point of Contact, phone number, and email addresses of individuals who can verify the capabilities discussed in the responses:

• The main objective for this acquisition is to obtain analytical, technical, and information management support to sustain and modernize the Resource Enterprise Services (RES) suite of business applications, facilitating Planning, Programming, Budgeting, and Execution (PPBE) data processes. Provide a brief description of your firm’s ability to meet the high-level needs of the Requirement Description. Please refer to the draft PWS attachment.

• Indicate your firm’s ability to satisfy the Facility Security Clearance requirements (specifically an active Secret Facility Clearance required to operate within NIPRNET and SIPRNET environments) as noted in PWS Section #, 1.13 Security of the draft PWS. All submissions must include verifiable information (such as your firm's CAGE code) demonstrating its ability to comply with the security requirements and DD254 for this effort.

• If the firm does not hold the required facility clearance, indicate that no facility clearance is held, including a statement for how your firm will meet the clearance requirement within the timeframes outlined in this notice.

18. Subcontracting Information:

The following information will assist WHS/AD in establishing a basis for developing set-asides and/or subcontracting opportunities, if necessary.

• Describe your firm’s approach to executing the critical task areas identified in the draft PWS. Respondents should clarify which requirements will be performed directly as a prime contractor and which will involve subcontractor support. If your firm lacks direct experience in a specific task area, explain your strategy for acquiring the necessary capabilities (e.g., through subcontracting or hiring).

• If you anticipate utilizing subcontractors, please identify the specific task areas they will perform and the estimated percentage of the total effort assigned to them.

• For each critical task area, indicate any Small Business Participation opportunities and percentage of participation, as applicable. (response is required whether you intend to subcontract or not).

Example table to be used:

Task Number Tasking categories Anticipated % of Subcontracting

Anticipated % of Subcontracting to Small Business

19. Supplemental information requested:

1. NAICS Code Recommendation: The Government is considering NAICS 541511 (Custom Computer Programming Services) for this requirement. Does your company believe this is the most appropriate code? If not, please recommend an alternative and provide a detailed rationale.

2. Contract Type Recommendation: What contract type (e.g., Firm-Fixed-Price, Time & Materials, a hybrid model) do you believe would be most effective for this work and why? Please address the suitability for both the sustainment (Task 2) and modernization (Task 1) aspects of the requirement.

3. Existing Contract Vehicles: Does your company hold any existing Government-Wide Acquisition Contracts (GWACs), Multiple Award Schedules (MAS), or other Indefinite Delivery/Indefinite Quantity (IDIQ) contracts that you believe are an appropriate scope for this requirement? If so, please provide the contract name (e.g., GSA MAS, CIO-SP4, SEWP V), contract number, and expiration date.

4. Small Business Participation: Please suggest specific areas within the PWS that could be suitable for small business subcontracting and recommend a potential percentage of participation.

20. PWS & Technical Feedback

a) Clarity and Feasibility: Are there any areas of the PWS or its appendices that are unclear, present significant performance risk, or could be structured more effectively? Please provide specific feedback.

b) Labor Categories & Innovation: Reviewing the draft PWS, are the proposed labor categories suitable for achieving the government's modernization goals? Do you recommend any alternative staffing approaches or innovative technologies (e.g., specific AI/ML applications, alternative cloud architectures) that could provide greater value?

c) Company name, address, point of contact name, telephone, and email address.

d) UEI and CAGE Code Number.

e) Business Size Status and Socio-economic categories associated with the company (e.g., 8(a), SDB, VOSB, WOSB, etc.) based on the NAICS: 541511 Custom Computer Programming Services, must be submitted to be used.

f) Provide information demonstrating the vendor possesses a Secret Facility Clearance.

g) Vendor shall address their capability in meeting each of the Critical Task Elements listed above.

h) A brief synopsis of contracts for similar services accomplished within the last 3 years.

The synopsis must include where, when, and for whom each similar contract and/or project was performed, and a brief description of each contract and/or project, including the size, scope, dollar value, and period of performance. This information must demonstrate how the firm’s recent contract is relevant to the Administration, Research, and Management Support Services requirement.

i) Identify contracts your company has been awarded under NAICS: 541511 Custom Computer Programming Services. Additional information on NAICS codes can be found at www.sba.gov.

j) Identify if your company has any pre-existing contract vehicles (ex. GSA MAS, GWAC, NASA SEWP, etc.) for similar services and provide the contract number for and expiration dates.

k) Point of Contact name, phone number, and emails of individuals who can verify the demonstrated capabilities identified in the responses.

l) Indicate whether your firm will submit a proposal if a Request for Proposal (RFP) is issued and whether your firm’s interest is for prime contracting or as teaming or joint venture.

m) Please indicate how long your firm will need to prepare a response to the Solicitation.

n) The government encourages vendors to provide comments on any aspect of the draft PWS attachment, but is especially interested in the following:

i. The suitability of the labor categories for the assigned task as listed in the estimated workload.

ii. Areas of the PWS that are unclear or for which additional information should be provided.

21. Response Format:

To facilitate a timely and comprehensive review of all submitted responses, firms should respond using the format requested in this Notice.

All interested firms having the experience, skills and capabilities necessary to perform the stated requirements are requested to provide capability statements of no more than 7 pages in “Times New Roman” 12-inch font on 8.5 x 11 paper.

22. Confidentiality http://www.sba.gov/

Proprietary information and trade secrets shall NOT be submitted as part of a response.

Please be advised that all submissions become Government property and will not be returned.

All Government and contractor personnel reviewing Sources Sought responses will have signed non-disclosure agreements and understand their responsibility for proper use and protection from unauthorized disclosure of proprietary information as described in 41 USC 423. The Government shall not be held liable for any damages incurred if proprietary information is submitted, as it is clearly stated this type of information shall NOT be submitted.

23. Additional information and Questions:

Verbal questions will NOT be accepted. All correspondence shall be via email.

Any questions for clarification may be emailed to Ronica.l.shelton.civ@mail.mil and shawn.n.xiong.ctr@mail.mil by the closing date of this notice. Questions shall NOT contain proprietary or classified information.

Contracting Office: Washington Headquarters Services, Acquisition Directorate (WHS/AD) Contracting Office Address: WHS/AD, 4800 Mark Center, Alexandria, VA 22350 Contract Specialist: Shawn N. Xiong Email: shawn.n.xiong.ctr@mail.mil Contracting Officer: Ronica L. Shelton Email: ronica.l.shelton.civ@mail.mil

Appendix A: Skills

• Frameworks:

• Oracle APEX

• Visual Basic .NET

• Microsoft Object Linking and Embedding (OLE)

• Microsoft PowerApps

• Languages:

• PL/SQL

• SQL

• C#

• JAVA

• Some experience with Python and R and SAML for future ICAM integration.

• Databases: Oracle, SQLSERVER, MS Access, Databricks

• Application Tools: ASPOSE, QLIK, Oracle Business Intelligence (On-Premises), Oracle

Machine Learning (OML), Oracle Rest Data Services (ORDS), Oracle Digital Assistance (ODA) (On-Premises), PowerBI, Quest TOAD, Adobe Captivate, SQL SERVER Management Studio, Eclipse, XML SPY. Crystal Reports is currently being phased out.

Appendix B: Applications

Program Budget Review Input System (PBRIS) Issue Manager Tracker (IMT) Program Review Web Site Issue Team and Deep Dive Team Request Web Sites Resource Management Group (RMG) RSVP Resource Management Group (RMG) Calendar Comptroller Information System/Future Years Defense Program (CIS/FYDP) Tool FYDP Book and FYDP Products Program Identifier Mapping Tool Manpower Management System (MMS) Program Data Attribute Manager (PDAM) Force Comparison Tool (FCT) FYDP Structure Management (FSM) Resource Management System (RSM) Next Generation Resource Management System (NGRMS) Department of War Resources Data Warehouse (DRDW) Joint Capability Area (JCA) Tool Select and Native Programming Data Input application (SNaP) Defense Information Technology Investment Portal (DITIP) Select and Native Programming Spectrum Radio Frequency (SNaP-SRF) Select and Native Programming Information Technology (SNaP-IT) Application Select and Native Programming Data Input application Counternarcotics (CN) Select and Native Programming Multiyear Procurement (SNaP-MYP) EXPRESSO Identity Credential and Access Management (ICAM)