Sources Sought Notice - Onsite Mobile Shredding Services-DZHC.pdf

SOURCES SOUGHT NOTICE

This Sources Sought is not a Request for Proposal (RFP). No solicitation is being issued at this time.

Title: On-site Mobile Document Shredding for Dzilth-Na-O-Dith-Hle Health Center (DZHC) (Buy Indian Act Market Research)

Response Date: 06/15/2026 at 5:00 PM Eastern Time

PSC Code: R614 Document Destruction NAICS Code: 561990 - All Other Support Services Classification Code: R614- Support- Administrative: Paper Shredding Contracting Office: U.S. Department of Health and Human Services (HHS), ASFR/OMAS Point of Contact: Ratonya Harris, Ratonya.harris@hhs.gov Place of Performance: DZHC, 6 Road 7586, Bloomfield, NM 87413

1. Introduction

This is a Sources Sought notice for market research purposes only, issued by the Dzilth-Na- O-Dith-Hle Health Center (DZHC), an Indian Health Service (IHS) facility. This is not a solicitation for proposals or quotations. In accordance with the Buy Indian Act (25 U.S.C. § 47), the Federal Acquisition Regulation (FAR), and the HHS Acquisition Regulation (HHSAR), the purpose of this notice is to identify and obtain information from qualified Indian Economic Enterprises (IEEs) and Indian Small Business Economic Enterprises (ISBEEs) capable of providing on-site mobile document shredding services.

The information received will be used to determine the appropriate acquisition strategy, with priority given to a set-aside under the Buy Indian Act. The Government will not award a contract based on this notice nor pay for any information submitted.

2. Background & Scope of Work mailto:Ratonya.harris@hhs.gov

DZHC requires a qualified contractor to provide on-site mobile document shredding services to ensure the secure and confidential destruction of sensitive documents, including those containing Protected Health Information (PHI).

Key Requirements:

• Service: Monthly on-site collection and cross-cut shredding of paper documents.

Strip shredding is not acceptable.

• Containers: Contractor must provide, deliver, and maintain three (3) 95-gallon, lockable security containers.

• Operations: Services are to be performed on-site during normal business hours (Monday-Friday, 8:00 AM – 4:30 PM), excluding federal holidays.

• Confidentiality & Compliance: All services must comply with the Health Insurance Portability and Accountability Act (HIPAA) of 1996, the Privacy Act of 1974, and National Association for Information Destruction (NAID) certification standards. Contractor personnel must be trained, bonded, and uniformed.

• Business Associate Agreement (BAA): The selected contractor will be handling PHI and will be required to sign a Business Associate Agreement with the Government.

• Deliverable: A Certificate of Destruction (COD) must be provided after each service.

• Period of Performance: The anticipated contract is for a one-year base period with four (4) one-year option periods:

• Base Period: July 1, 2026, to June 30, 2027

• Option Year One (1): July 1, 2027, to June 30, 2028

• Option Year Two (2): July 1, 2028, to June 30, 2029

• Option Year Three (3): July 1, 2029, to June 30, 2030

• Option Year Four (4): July 1, 2030, to June 30, 2031

3. Small Business Size Standard

The Small Business Administration (SBA) size standard for NAICS code 561990 (All Other Support Services) is $16.5 million in average annual receipts. To qualify as a small business for this procurement, a vendor's average annual receipts must not exceed this threshold.

4. Requested Information & Capability Statement

Interested parties shall submit a capability statement (not to exceed five pages) that demonstrates their ability to perform the services described. The statement must include:

Part I: Business Information

a. Company Name, Address, and Point of Contact (Name, Title, Phone, Email).

b. Unique Entity Identifier (UEI) number registered in SAM.gov.

c. Buy Indian Act Status: Please state whether your firm is an IEE or an ISBEE and submit a completed and signed Indian Health Service Buy Indian Act Indian Economic Enterprise Representation Form (IHS-BIA-FORM-1).

d. Business size and all other applicable socio-economic statuses under NAICS code 561990.

Part II: Capability & Experience

a. A brief description of your company's capabilities to meet the full scope of the SOW.

b. At least two (2) examples of similar services provided within the last three (3) years.

c. Confirmation of your company’s ability to provide cross-cut shredding services.

d. Confirmation that your company is NAID certified and that personnel are trained and uniformed.

e. A description of the 95-gallon containers to be provided.

5. Submission Instructions

Responses are due by Thursday, June 18, 2026, at 2:00 PM Eastern Time (EST). All capability statements must be submitted electronically to the points of contact listed below.

Contracting Officer: Marlene Milgram, Marlene.Milgram@hhs.gov Contracting Specialist: Ratonya Harris, Ratonya.Harris@hhs.gov

Please include "Sources Sought: On-site Mobile Document Shredding Services - DZHC" in the subject line.

6. Disclaimer

This notice does not constitute a Request for Proposal (RFP). The Government will not provide feedback on any information submitted. All submission costs are at the respondent's expense. Information marked as proprietary will be handled as such.

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