Sources Sought Notice - Olympia CBOC -Final.pdf

Page 1 of 4 Olympia, WA

Veterans Health Administration Olympia, Washington – Community Based Outpatient Clinic

36C24W26R0012 Sources Sought Notice / Pre-Solicitation Notice

The Veterans Health Administration (VHA) Seeks Expressions of Interest for 33,992 RSF / 30,215 ABOA SF of Leased Medical Space in the Olympia, Washington area

Notice This advertisement is a Pre-Solicitation notice of a potential opportunity. This advertisement is not a solicitation for offers, nor is it a request for proposals. The purpose of this advertisement is to identify potential sources and suitable locations and is not intended to pre-qualify or disqualify any potential offers. The Government will not pay for any costs incurred as a result of this advertisement. The Government cannot provide any warranty, expressed or implied, as to the accuracy, reliability or completeness of contents of the furnished information found within this advertisement; Government is under no responsibility to respond to and is unable to answer any inquiries regarding this advertisement.

Description The VHA seeks information from Potential Offerors who are capable of successfully performing a lease contract, including design and construction of the facility on a VHA pre-approved site, as well as all maintenance and operation requirements for the duration of the lease term. More information on VHA’s requirements can be found on its Technical Information Library: http://www.cfm.va.gov/til/.

A market survey site-visit of all properties will be conducted by VHA personnel.

The Government is limited by law (41 C.F.R. 102-73.55) to pay no more than appraised fair rental value for space.

The VHA seeks to lease the following space:

Space Type: Community Based Outreach Clinic (CBOC)

Square Footage: 33,992 RSF / 30,215 ABOA

Lease Term: 20 Years. Firm Term: 15 years; Soft Term: 5 years

Parking (Surface) 90 including handicap accessible

Estimated Occupancy: Fall/Winter 2027

Delineated Area: See below

Additional Requirements http://www.cfm.va.gov/til/

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• The building must meet or be able to economically meet the seismic requirements for buildings in High Seismic Activity Area.

• Shall be contiguous and built to VHA specifications.

• Shall be zoned for VHA’s intended use.

• Shall be a full-service lease (shall include janitorial service and utilities).

• Shall not be in the FEMA 1% annual exceedance probability (AEP) flood zone (100-year flood plain).

• Shall not be a sublease.

• Shall include a minimum of 90 parking spaces (including handicap accessible spaces in accordance with Americans with Disabilities Act requirements)

• The offered facility should be on a public bus transportation route and located no further than

2,640 feet from a public bus transportation stop. Convenient access to public transportation is a positive.

• The VHA prefers properties, including sidewalks and parking lots that are level with the main building entrance for patient access.

• First floor entrance and occupancy is preferred.

• Offered space may be located on no more than two floors. If the offered space is above the ground floor, a passenger elevator must be provided.

• Shall meet Federal and Local Government requirements for fire safety, physical security, accessibility, and sustainability standards per the terms of the solicitation for offers or request for proposals.

Expression of Interest Submission All Interested parties (owners, brokers, or their legal representatives) should submit Expressions of Interest by email no later than 1:00 p.m. Pacific Standard Time (PST) on December 18, 2025 to VHA’s representative below:

Timothy Pavek, Carpenter/Robbins Commercial Reals Estate, Inc.

Email Address: tpavek@crcre.com Subject: Olympia, WA – Community Based Outpatient Clinic

Government Contact Information (Not for Expression of Interest Submission) Deborah Greer, Lease Contracting Officer Email: Deborah.Greer@va.gov

Tiered Evaluation

TIERED EVALUATIONS INCLUDING VETERAN OWNED SMALL BUSINESS CONCERNS: A

solicitation may be issued as a tiered evaluation for SDVOSB concerns, or in the alternative, a tiered evaluation for VOSB concerns, or in the alternative, an open market evaluation for award.

The NAICS Code for this procurement is 531120 Lessors of Nonresidential Buildings, and the small business size standard is $41.5 million.

Tenant Improvements/Buildout The magnitude of the anticipated tenant improvements/buildout for this project is between $8,000,000 and $11,000,000.

mailto:tpavek@crcre.com mailto:Deborah.Greer@va.gov

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Delineated Area To receive consideration, submitted properties must be located within the following area described below, which is bound by the following roads. Properties fronting any of the boundary lines will also be considered:

DELINEATED AREA MAP - OLYMPIA,WA

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EXPRESSION OF INTEREST - CAPABILITIES STATEMENT (5 pages max)

• Company name, address, point of contact, email, and phone number.

• Unique Entity Identifier (UEI-SAM) number (https://sam.gov/content/home).

• Name, Address and location of available space.

• Map, demonstrating the following:

o building lies within the Delineated Area o depicting the property boundaries, building, and parking o uses of adjacent properties o location of nearest bus and/or train stop, and major transportation routes o Ingress/egress to streets

• Date of space availability

• Rentable square feet (RSF) available, and expected rental rate per RSF, fully serviced.

• Floor plan and site plan

• Evidence that the Offeror owns both the building and the property.

• Brokers or legal representatives must show written acknowledgement and permission to represent property.

• A description of any planned land development or construction that will affect the site, including neighboring projects and road/utility line construction.

• A document indicating the type of zoning and that VHA’s intended use is permissible for the proposed space.

• Evidence of SDVOSB / VOSB status through registration at VIP https://www.vetbiz.va.gov/.

• Evidence of ability to offer as a small business under NAICS Code 531120 and listing in the

System for Award Management (https://sam.gov/content/home).

This is not a request for lease proposals (RLP), only a request for information for planning purposes, and does not constitute a solicitation. RESPONDENTS ARE ADVISED THAT THE VA

ASSUMES NO RESPONSIBILITY TO AWARD A LEASE BASED UPON RESPONSES TO THIS

ADVERTISEMENT.

https://sam.gov/content/home https://www.vetbiz.va.gov/ https://sam.gov/content/home