Sources Sought Notice N6247025R0010.pdf

SOURCES SOUGHT REFERENCE NUMBER N62470-25-R-0010

Title: INDEFINITE DELIVERY INDEFINITE QUANTITY (IDIQ) CONTRACT FOR

ARCHITECTURAL AND ENGINEERING (A/E) WORK FOR PETROLEUM, OILS, AND

LUBRICANTS (POL) MANAGEMENT, WASTE/ HAZARDOUS MATERIAL

MANAGEMENT, TOXIC SUBSTANCES CONTROL, AND OTHER ENVIRONMENTAL

COMPLIANCE ENGINEERING SUPPORT FOR NAVY, MARINE CORPS, DOD

INSTALLATIONS AND FEDERAL AGENCIES

THIS IS A SOURCES SOUGHT SYNOPSIS FOR INFORMATION AND PLANNING

PURPOSES ONLY. THIS IS NOT A REQUEST FOR PROPOSALS (RFP) AND NO

CONTRACT WILL BE AWARDED FROM THIS ANNOUNCEMENT.

This Sources Sought Synopsis is being used as a market research tool to determine the availability and adequacy of potential qualified small business sources prior to determining the method of acquisition and issuance of a solicitation for architect-engineer services. NAVFAC

Atlantic is seeking qualified Small Businesses, including U.S. Small Business Administration

(SBA) certified 8(a), SBA certified HUBZone, Service-Disabled Veteran-Owned Small

Businesses (SDVOSB), Women-Owned Small Businesses (WOSB), or Economically

Disadvantaged Women-Owned Small Businesses (EDWOSB). Information received in relation to this notice will be used to assist the Government in developing an overall acquisition strategy.

The Government is not obligated to and will not pay for any information received from potential sources as a result of this synopsis.

Large business submittals will not be considered. Upon review of industry response to this

Sources Sought Synopsis, the Government will determine whether a set-aside acquisition in lieu of full and open competition is in the Government’s best interest pursuant to FAR 19.502-2(b).

The Government is contemplating the award of a Single Award, Firm-Fixed Price Indefinite

Delivery/Indefinite Quantity (IDIQ) Contract. The contractor may be tasked to provide support described herein to any DOD or other Federal agency. The geographic area covered by this contract encompasses Continental United States (CONUS) and Outside Continental United

States (OCONUS) locations at Navy and other DOD installations world-wide. The principal geographical regions encompassed by this contract include the following Commander Navy

Installations Command (CNIC) Navy Regions:

- Naval District Washington (NDW)

- Commander, Navy Region Mid-Atlantic (CNRMA)

- Commander, Navy Region Southeast (CNRSE)

- Commander, Navy Region Europe, Africa, Southwest Asia (CNREURAFSWA)

The NAICS code for this proposed procurement is 541330 (small business size standard is $25.5 million). If the solicitation is issued, the contract term shall be for a base period of one (1) year, beginning at date of award, and shall contain four (4) one-year option periods. The minimum guarantee under this contract is $10,000.00, and the maximum ceiling for this contract is $140 million.

The successful contractor to any forthcoming solicitation shall provide support to include the preparation of studies, plans, specifications, design documents, reports, cost estimates and all associated engineering work including but not limited to work in the following major categories, including but not limited to:

Primary Tasks:

1) Petroleum Storage Tank (PST) and Assets Compliance

2) Oil Spill Preparedness and Planning Compliance

3) Waste/Hazardous Material Management Compliance

4) PCB/Radon/Lead Based Paint (LBP) and Asbestos Management

Additional Tasks:

1) Safe Drinking Water Act (SDWA) and Clean Water Act Compliance

2) Laboratory Work

3) Pesticide Management

4) Environmental Condition of Property Programs

5) Sustainability Work

6) Air Quality and Clean Air Act (CAA) Compliance

7) Environmental Management System (EMS) and Compliance Auditing Support

8) Miscellaneous Tasking

(1) Petroleum Storage Tank (PST) and Assets Compliance - The completion of PST inventories, notification forms, and management plans; certified tank inspections; third party professional engineering certification for new tank installations, tank closures and major repairs; integrity evaluations of petroleum pipelines including inspections and intelligent pigging; installation of monitoring wells, soil and groundwater sampling and analysis, completion of site checks at suspected leaking PST sites (including disposal of petroleum contaminated soil from boring and well installations) and development of corrective action plan; training of tank custodians on operations, inspections, and maintenance of PSTs and supporting equipment including automated

PST inventory control and tank/line leak detection systems. Also, may include tank removal closure plan development; tank/pipe leak tightness testing; petroleum system cathodic protection testing; release detection equipment testing/certification; spill bucket testing; pipe interstitial integrity testing; pipe sump interstitial integrity testing; overfill prevention equipment testing;

PST integrity testing; and PST level gauge calibration. Generate, review, amend, and certify

Spill Prevention Control and Countermeasures (SPCC) Plans, Pipeline Integrity Management

Plans (PIMP), Operation, Maintenance, Environmental, and Safety Plans (OMES); and conduct prepare and provide oil handling personnel training.

The preparation of detailed construction planning engineering documents including budget estimates and DD Form 1391’s may also be required for petroleum facility upgrade projects required in order to meet environmental regulations, such as to correct deficiencies noted in an installation SPCC plan or to correct UST system deficiencies. Additionally, construction design

Request for Proposal (RFP) package development for both design-bid-build and design-build type construction projects may be required, along with associated support such as post construction award services consultation.

(2) Oil Spill Preparedness and Planning Compliance - Preparation/modification of plans and manuals such as Facility Response Plans (FRP); Oil and Hazardous Substance (OHS) Spill

Contingency Plans; OHS Spill Response Plans; Integrated Contingency Response Plans (ICP);

designing, conducting, and evaluating drills and exercises to meet the National Preparedness for

Response Exercise Program (PREP) Guidelines; designing, conducting, and evaluating joint

NOSC Program/Emergency Management Program all risk/all hazard exercises; conducting

Navy On-Scene Coordinator (NOSC) and other Spill Response Training; design of OHS Spill

Contingency Plan facilities; and also may include Navy On-Scene Coordinator (NOSC) Plan

Updates and Natural Resources Damage Assessment pre-incident plans.

(3) Waste/ Hazardous Material Management Compliance –The Waste Management Program including the preparation or revision of documents, plans, and reports in support of the Navy and

Marine Corp’s Hazardous Waste (HW), Solid Waste (SW), Polychlorinated Biphenyl (PCB), Regulated Medical Waste (RMW), Pollution Prevention (P2), Emergency Planning and

Community Right To Know Act (EPCRA), Hazardous Material (HM), Waste Material

Potentially Posing an Explosive Hazard (MPPEH); Asbestos-Containing Materials (ACM), and

Lead-Based Paint (LBP) Programs. Environmental documentation includes management, minimization, characterization, documentation, disposition, contingency, evaluation, elimination, closure and decontamination plans and studies; site investigations and evaluations; P2 Plans and opportunity assessments; HW Management Plans; EPCRA toxic release inventory (TRI) Form R

Reports; Non TRI EPCRA Reporting; and permit applications. The work required may include site surveys; document reviews; soil, water, sediment, gaseous sampling and analysis; soil gas surveys; monitoring well installations and well testing; aerial and/or on-site photography;

groundwater modeling and geophysical contamination migration; risk assessments and air modeling; and designs and Post Construction Award Services (PCAS) for environmental restorations.

(4) PCB/Radon/ Lead Based Paint (LBP) and Asbestos - Technical activities and analyses in support of requirements to comply with Navy and Marine Corps, NAVFAC, state, and/or Federal standards for identification, management, possible mitigation/abatement of PCB, Radon, LBP and asbestos in DOD facilities. Tasks may include Inventory of high/low voltage capacitors, PCB Elimination plan; pre-mitigation surveys for radon, LBP and asbestos, develop or update radon/asbestos management plans, update asbestos operating plans, provide training and awareness, determination of the status of compliance, determination of sample priority and facility occupant risk, development of execution management plan(s), development of mitigation plan(s), and post-mitigation assessments and other related products/activities. The preparation of detailed construction planning engineering documents including budget estimates and DD Form

1391’s may also be required for lead and asbestos abatement projects. Additionally, construction design request for proposal (RFP) package development for both design-bid-build and design-build type construction projects may be required, along with associated support such as post construction award services consultation.

Additional tasks that may also be performed under this contract are:

(1) Safe Drinking Water Act and Clean Water Act Compliance - water quality compliance with the SDWA/CWA, state and local requirements as well as Final Governing Standards (FGS) to include: Drink water/ Waste Water and Storm Water compliance and condition assessments, storm water discharge visual observations, watershed and aquifer studies; Water/waste water/storm water hydraulic modeling, pilot-treatability studies; drinking water system source and sanitary surveys, corrosion control studies, cross connection and backflow prevention surveys, unidirectional flushing plans, wellhead protection assessments; development of Storm

Water Management Programs for military facilities classified as small municipal separate storm sewer systems (MS4s); Total Maximum Daily Load (TMDL) pollutant monitoring; preparation of monitoring plan, water system vulnerability assessments and auxiliary work such as operator training/certification programs and operations and maintenance manuals. Tasks may also include: water conservation studies; preparation of Consumer Confidence Reports; physical, chemical and biological treatment for potable water/waste water system(s); membrane technology for treating potable water or waste water; compliance sampling and/or analysis; and preparation of compliance reports and applications; GIS mapping for permit application. The preparation of detailed construction planning engineering documents including budget estimates and DD Form 1391’s may also be required for the construction of drinking water treatment plants / facilities. Additionally, construction design request for proposal (RFP) package development for both design-bid-build and design-build type construction projects may be required, along with associated support such as post construction award services consultation.

(2) Laboratory Work – An accredited laboratory is required to perform laboratory work to include sampling, analytical testing, and report generation for toxins and contaminants in water, wastewater, groundwater, incidental storm water, ambient water, sediment, and other environmental compliance media as required by the individual task orders. Work may include twenty-four (24) hour laboratory testing response time for specified contaminants and preparing an analytical report of the results including electronic data transfer upon the Navy request. Also conduct monitoring, analysis, and preparing reports for primary pollutants, comparison to acceptable thresholds, and specific compounds analysis (i.e. clean metals sampling and analysis, low level polychlorinated biphenyls (PCB) analysis, total Hydrocarbons, Benzene, Toluene, Xylene, and Ethyl Benzene) or similar types of testing. After contract award, Contractor will be required to comply with the Quality Systems Documentation requirements of “Department of

Defense Policy and Guidelines for Acquisitions Involving Environmental Sampling or Testing” dated November 2007 for in-house or contract laboratories to be utilized under this contract.

Laboratories must possess appropriate state or host nation certification when available and/or be accredited by a nationally recognized laboratory accreditation body compliant with ISO/IEC

17011:2004. Laboratories must have an established and documented quality system that conforms to ISO/IEC 17025:2005. Laboratories must display capability to meet regulatory and/or project required reporting levels.

(3) Pesticide Management - Technical support activities in support of the management and application of pesticides such as conducting pesticide reduction opportunity assessments, preparing management action plans for reducing pesticide usage, preparing annual report(s), preparing pesticide product selection and application recommendations, implementing and managing an electronic application recordkeeping system, assisting performance assessment representatives in technical pest control contract issues, providing specialized training for pesticide media managers and installation personnel to identify personal protection and pest control measures, and conducting audits to ensure compliance with environmental and health and safety regulations. Tasks may include technical consultation on State, Federal, and Navy regulations governing the use, storage and handling of pesticides, rodenticides, herbicides and fungicides. Tasks may include preparation of Pest Management Plans as well as technical consultation on methods of pest management to reduce adverse environmental impacts on the surrounding ecosystem.

(4) Environmental Condition of Property Programs - The Environmental Condition of Property

Program, encompassing the full range of environmental support for real estate actions associated with property acquisition and disposal, including Environmental Condition of Property (ECP) evaluations, Phase I and II Environmental Site Assessments (ESA); and Phase I and II

Hazardous, Toxic, and Radiological Waste (HTRW) Surveys; geological and hydrogeological assessments; human health and ecological risk assessments; range condition assessments including munitions and explosives of concern (MEC), aerial photography, mapping, surveying, and GIS work; asbestos, radon, and lead-based paint surveys; and other similar or related environmental and engineering work. This work may include (a) historical background checks, such as identifying previous site ownership and business license records; (b) identifying and reviewing previous and current site uses and plans; (c) reviewing insurance records, fire hazard maps, and aerial photographs; (d) interviews with current and former property owners, operators, employees and neighbors; (e) record searches of on-site, regulatory agency, and national, regional, and local government files; and (f) site visits consisting of examining for evidence of soil staining and hazardous substances, fill areas or depressions, stressed flora or fauna, and unusual odors. Work may also include collection of air, sediment, surface soil, surface water, subsurface soil, groundwater and biota samples and subsequent analysis. The work may also include preparation of work plans, site safety plans, sampling plans, quality assurance plans, and a summary report with recommendations and estimated costs for additional investigations and cleanups.

(5) Sustainability Work – Technical consultation for sustainability work to support business procedures by continual review of long-term process improvements/efficiencies and waste minimization, while using a system approach that leverages resources to comply with EO 13423

(Strengthening Federal Environmental, Energy, and Transportation Management), EO 13514

(Federal Leadership in Environmental, Energy, and Economic Performance), Energy

Independence and Security Act of 2007 (EISA), and other DOD and Navy policies. The preparation of detailed construction planning engineering documents including budget estimates and DD Form 1391’s may also be required for construction projects required to meet energy reduction, water conservation and other sustainability goals (such as Energy Management

Control Systems designs). Additionally, construction design request for proposal (RFP) package development for both design-bid-build and design-build type construction projects may be required, along with associated support such as post construction award services consultation.

(6) Air Quality and Clean Air Act (CAA) Compliance - Technical activities, analyses, and equipment testing in support of requirements to comply with Navy and Marine Corps guidance and federal, state, Final Governing Standards (FGS), and local air quality rules and regulations.

Activities include: preparing air permit applications including applications for Title V permits and applications for revisions and renewals for Title V permits; developing and evaluating permit strategies; assisting Installation personnel in negotiating permit conditions; developing and characterizing facility air emissions inventories including greenhouse gas emissions and

Ozone Depleting Substances (ODS); quantifying air emissions by implementing air models and using approved emission factors; preparing implementation plans; analyzing pollution control technologies; conducting cost and feasibility studies; performing stack sampling and analysis;

performing air toxics emissions inventories, health risk assessments, public notifications, and developing risk reduction audits and plans; developing compliance strategies and documents for compliance with the federal Chemical Accident Prevention Provisions and the California

Accidental Release Prevention program (or equivalent programs for other states); developing compliance plans and reports for establishing compliance with existing and emergent National

Emission Standards for Hazardous Air Pollutant Standards (NESHAPs) (e.g., shipbuilding and ship repair, aerospace vehicles or components, and Reciprocating Internal Combustion Engine, et al.); providing support in planning for and demonstrating compliance with California Diesel Air

Toxic Control Measures, California Global Warming Solutions Act of 2006, and Defense Land

Systems and Miscellaneous Equipment NESHAP (Maximum Achievable Control Technology, MACT standards); conducting vapor integrity testing at on-base gasoline stations; providing training support; conducting audits; and developing compliance plans.

(7) Environmental Management System (EMS) and Compliance Auditing Support - Performance of environmental quality assessments (EQA), environmental management system (EMS) audits, and environmental compliance evaluations (ECE) may be required. Technical support following

EQA, EMS audits, or ECE may be required. Additionally, assistance with implementing individual installation EMS’s may be required. This implementation might include but is not limited to tasks such as: update and manipulation of databases; modifications and upgrades to databases; assessing current environmental and operational practices/aspects and their relevance to an installation’s EMS, identifying necessary operational controls, and preparing reports and presentations relevant to the EMS.

(8) Miscellaneous Tasking – Miscellaneous tasking to support other environmental compliance technical requirements, such as GIS mapping; computer aided design and drafting (CADD) drawing production; database development and/or management; assessment of the impact of proposed new regulations or updates to the FGS; assessment of Host Nation regulations and development of comparative analyses and FGSs; any necessary translation services for non-US regulations; pilot studies; audits; surveys; inventories; monitoring; inspections; production of reports, work plans, and safety plans; development of specialized environmental compliance training; and other Architect Engineering (AE) services as specified by contract task order.

Collection and management of Other Environmental Liabilities (OEL) data as well as engineering studies and other environmental compliance support for the Base Realignment and

Closure (BRAC) environmental program may also be required.

Statement of Capabilities Submittal Requirements: The Statement of Capability (SOC) will determine the feasibility and/or basis for the Navy’s decision to proceed with acquisition.

Interested firms must submit a SOC, which describes, in detail, the firm’s capability of providing these services at various Military and other Federal facilities worldwide.

Your Statement of Capabilities shall include the following:

(A) Company Profile

a. Full name and address of the firm

b. Year firm was established

c. Office location(s)

d. Indication of System for Award Management (SAM) registration

e. Unique Entity ID and CAGE Code

f. Small Business Designation (include all socioeconomic categories)

(B) Provide information that illustrates your qualifications for this proposed contract. It is requested that interested firms submit a brief SOC to demonstrate the ability to meet and execute the requirements as set forth below. The SOC must be complete and sufficiently detailed to allow for a determination the firm’s qualifications to perform the defined work. The SOC must be formatted on Letter size (8.5x11 inch) paper, single spaced, Times New Roman, 12 point font minimum and is limited to twenty (20) single sided pages (including all attachments). The

Government will evaluate your capabilities based on the following:

(1) Prime and Key Consultants’ recent experience (within the last five years) with regard to the services listed above, knowledge of pertinent regulations, and experience working in a diverse geographical area or diverse geographical areas. Provide up to five project examples within the past five years that demonstrate this experience.

Provide the following information for each project listed:

a. Contract number and project title;

b. Name of contracting activity;

c. Administrative Contracting Officer’s name and current telephone number;

d. Contracting Officer’s Representative or primary point of contact name and current telephone number;

e. Contract type (e.g., cost plus, requirements, firm fixed-price, indefinite delivery/indefinite quantity, or combination);

f. Period of performance (start and completion date);

g. Basic contract award amount and final contract value;

h. Summary of contract work.

i. If award fee or award term incentivized, average performance rating received.

(2) Professional qualifications and capabilities of the staff to be assigned to the resulting contract; include experience within the past five years in the types of work addressed above. Firms will be evaluated in terms of their staff’s active professional registration, role expected to play in this contract, and roles played in the projects addressed in item 1 above.

(3) Provide a brief description on the management plan for this contract; in particular, illustrate management’s approach/plan for managing multiple concurrent task orders for this contract and personnel roles in the organization.

(4) If you are considering entering into a teaming arrangement, provide the name of all teaming partners and the anticipated type of teaming arrangements, address the specific services each member will provide, include applicable professional qualifications and experience for each member and to what extent your firm has worked with proposed subcontractors in the past. For other than bundled requirements, you may be able to joint venture with one or more small businesses and not be considered affiliated as long as each member of the joint venture is small under applicable NAICS code (See 13 CFR

121.103(h)(3)). If the procurement is ultimately set aside for small businesses, the small business prime will be required to comply with FAR 52.219-14, which states that at least

50% of the cost of contract performance incurred for personnel shall be expended by employees of the concern. Provide evidence that, on past contracts of similar nature, your firm (as prime contractor) was able to comply with requirement FAR 52.219-14 and will be able to comply with this requirement under the proposed contract.

Responses are due by Thursday, 14 August 2025, by 3:00PM EST.

The package shall be sent electronically to kimberly.a.hall124.civ@us.navy.mil.

Questions or comments regarding this notice may be addressed to Kimberly Hall by e-mail at kimberly.a.hall124.civ@us.navy.mil.

LATE RESPONSES WILL NOT BE ACCPETED.

The Government will not provide a debriefing on the results of this notice. All information submitted will be held in a confidential manner and will only be used for the purpose intended.