Sources Sought Notice-Hematology Analyzers--06232026.pdf

Sources Sought: Hematology Equipment Procurement, Delivery, Installation, Training, and ongoing support of Hematology analyzers and associated equipment required for diagnostic testing at the Great Plains Area Indian Health Service (GPA IHS) healthcare facilities (5 Hospitals, and 7 Clinics), Aberdeen, South Dakota.

Sources Sought Notice Number: IHS1524059.

This is a Sources Sought notice. This notice DOES NOT constitute a request for proposal, request for quote or invitation for bid. This Sources Sought is a market research tool being utilized to determine the availability of qualified Indian Small Businesses Economic Enterprises (ISBEEs) and Indian Economic Enterprises. (IEEs) capable of performing the requirement prior to issuing a Request for Quote. This is not a solicitation for proposals and no contract will be awarded from this announcement.

No reimbursement will be made for any costs associated with providing information in response to this announcement. All responses will be provided by an e-mail response. No presentations will be scheduled.

Your responses to the information requested will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible. The applicable NAICS code for this acquisition is 334516 (Analytical Laboratory Instrument Manufacturing).

1.0 BACKGROUND

The Indian Health Service (IHS) an agency within the Department of Health & Human Services is responsible for providing federal health services to American Indians and Alaska Natives. The Indian Health Service provides a comprehensive health service delivery system for approximately 1.9 million American Indians and Alaska Natives who belong to 567 federally recognized tribes, in 35 states. The Indian Health Service Headquarters is located in Rockville, MD and then divided into twelve physical areas: Alaska, Albuquerque, Bemidji, Billings, California, Great Plains, Nashville, Navajo, Oklahoma, Phoenix, Portland and Tucson.

The Great Plains Area Office (GPAO) works in conjunction with its 19 Indian Health Service Units and Tribal Managed Service Units to provide health care to approximately 122,000 Native American located in North Dakota, South Dakota, Nebraska, and Iowa. The Area Office’s service units include seven hospitals, eight health centers, and several smaller health stations and satellite clinics.

2.0 OBJECTIVE

The mission of the Indian Health Service (IHS) is to raise the physical, mental, social, and spiritual health of American Indians and Alaska Natives to the highest level. As part of this mission, the IHS is committed to ensuring the safety and security of its patients, staff, and facilities while providing high-quality healthcare services across its regions.

To support this mission, GPA IHS facilities require reliable, high-quality hematology analyzers to support patient care. Equipment must meet CLIA standards, interface with the facility’s laboratory information system (LIS), and handle projected test volumes. This procurement shall ensure continuity of care, improved diagnostic accuracy, and compliance with federal and tribal health regulations.

3.0 SCOPE OF WORK

The Contractor shall provide new hematology analyzers and all associated equipment, consumables, installation, validation, training, and warranty support.

Deliverables include:

• Hematology analyzer(s) and peripherals

• Reagents, controls, calibrators (initial supply)

• Installation, calibration, and verification

• User training for clinical personnel

• Supported LIS platforms (or “existing IHS LIS only”)

• That custom development beyond standard interfaces requires modification

• Warranty and service coverage

See Equipment Requirements in the Statement of Work

Required Testing Parameters

At a minimum, the analyzer shall report the following parameters using automated methodologies:

Hematology Parameters Automated Differential – Percentages Absolute Counts Immature Granulocytes

The analyzer shall support automated flagging and review of abnormal results in accordance with CLIA, manufacturer specifications, and laboratory policy.

Analyzer Specifications

The hematology analyzer(s) must include:

• Automated CBC with 6-part differential (Immature Granulocyte count)

• Abnormal cell flagging and alerts

• Automated reagent management

• Processing speed suitable for workload (see Appendix A for test volumes)

• Open and Closed-tube sampling (see Appendix B System Requirements by Facility)

• Pediatric (microtainer) tube sampling capability

• STAT capability

• Barcode scanning

• Adequate onboard storage

• LIS/HL7 compatibility

Physical & Operational Requirements

• Bench-top model

• Environmental tolerances for clinical use

• User-friendly interface

1. Size of instrumentation is small footprint (~40” W × 24” D) tabletop models and other configurations available as needed.

2. Body Fluid Capabilities are FDA approved assays.

3. Instruments have single aspiration pathways.

4. Compatible with standard microtainer tubes.

5. Analyzer programmable features allow for reduced need for manual differentials.

6. Available slide maker and strainer on selected units, if needed.

7. Continuous automated/real-time calibration and verification.

8. Vendor uploaded quality control values.

9. Automatic manufacturer downloaded quality control ranges.

4.0 TYPE OF ORDER

The anticipated contract type is Firm-Fixed-Price, Monthly Flat Rate, Indefinite Delivery Indefinite Quantity (ID/IQ) contract with an estimated five-year ordering period. This will be a Non-Personal Service Type, Commercial Item, Purchase Order to provide equipment delivery, installation, training, and ongoing support of Hematology analyzers and associated equipment required for diagnostic testing for 12 locations within the GPA IHS, Aberdeen, South Dakota.

5.0 ANTICIPATED PERIOD OF PERFORMANCE

Period of Performance: 5-year ordering period (IDIQ)

6.0 PLACE OF PERFORMANCE

All work shall be performed at the designated federal facilities, as listed in the contract. A table of currently supported facilities is included in the SOW.

7.0 REPORT(S)/DELIVERABLES AND DELIVERY SCHEDULE

8.0 PAYMENT

Invoices submitted under any award will be required to utilize the Invoice Processing Platform (IPP) in accordance with HHSAR 352.232-71, Electronic Submission and Processing of Payment Requests”.

Payment will be made upon receipt of a complete and accurate invoice, and successful completion of an acceptance inspection in accordance with the Prompt Payment Act. Invoices shall be submitted with all information and supporting documentation. A complete and accurate invoice is substantially correct in

Deliverables Deliverable Description Due Equipment Delivery Analyzer(s), peripherals At contract start Installation & Setup Installation, calibration, verification Within 10 days

Method Verification CLIA-compliant accuracy and precision checks

Within 30 days

LIS Interface Setup Interface build + validation As scheduled Training Onsite training + materials At installation Documentation Package Manuals, QC, maintenance guides At installation

Warranty Documentation Written warranty At award/installation

Salient Characteristics that all aspects of the required information are clearly evident on the invoice and submitted through the Invoice Processing Platform (IPP.gov) with a copy to Donald Johnston (COR I), Deputy Laboratory Consultant, or his designee.

Invoice Frequency and Submission

• The Contractor shall submit monthly invoices for services performed during the preceding billing period.

• Invoices shall be submitted in accordance with FAR 52.212-4(g) and Government invoicing instructions provided at award.

• Each invoice shall reference:

o Contract number o Applicable Task Order or Delivery Order number o Billing period (start and end dates)

9.0 Capability Statement/Information:

Interested parties are expected to review this notice and attached Statement of Work (SOW) to familiarize itself with the requirements of this project. Failure to do so will be at your firm’s own risk. The following information shall be included in the capability statement:

1. Company Name

2. Company point of contact, mailing address, e-mail address telephone number, and website address.

3. Name, telephone number and e-mail address of a company point of contact that has the authority and knowledge to clarify responses with government representatives.

4. Company Unique Entity Identification (UEI) number

5. Business size and type of business (e.g., ISBEE/IEE, 8(a), SDVOSB, etc.). All respondents should be registered on the System for Award Management (SAM) located at https://www.sam.gov.

6. Capability narrative

7. Relevant Past Performance information in sufficient detail:

(a) current capability and capacity to perform the work;

(b) prior completed events of similar nQulatiy ature/size;

(c) organizational experience and management capability; and

(d) examples of prior completed Government contracts and other related information.

8. Capability statements shall not exceed 10 single-sided pages, inclusive of attachments and resumes, and shall be submitted in either Microsoft Word or Adobe PDF format. Submissions shall use a minimum 12-point font, single spacing, 8.5 x 11-inch pages, and one-inch margins on all sides.

Respondents will NOT be notified individually of the results of the sources sought.

Important notice:

It must be clearly understood that this Sources Sought notice is not an award or commitment by the Government. The offeror is further advised that funding may not become available. If funds are not available, no award will be made. The offeror will not be reimbursed for any/all effort or submission preparation costs.

https://www.sam.gov/

10.0 Closing Statement

Point of Contact: Mona Weinman, Contract Specialist, at mona.weinman@ihs.gov

Submission Instructions:

Interested parties shall submit capability documentation via email to Mona Weinman, Contract Specialist, at mona.weinman@ihs.gov. Must include Sources Sought Number IHS1524059 in the Subject line. The due date for receipt of statements is June 23, 2026, at 2:00 p.m. Central Time (CT).

All responses must be received by the specified due date and time in order to be considered.

Again, this notice is for information and planning purposes only and shall not be construed as a solicitation or as an obligation on the part of IHS.

IHS does not intend to award a contract on the basis of responses nor otherwise pay for the preparation of any information submitted. As a result of this notice, IHS may issue a Request for Quote (RFQ).

Disclaimer and Important Notes. This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization’s qualifications to perform the work.

Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted.

After a review of the responses received, a pre-solicitation synopsis and solicitation may be published in SAM.gov. However, responses to this notice will not be considered adequate responses to a solicitation.

Confidentiality. No proprietary, classified, confidential, or sensitive information should be included in your response.

mailto:wenda.wright@ihs.gov mailto:wenda.wright@ihs.gov

Your responses to the information requested will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible. The applicable NAICS code for this acquisition is 334516 (Other Computer Related Servi...