Sources Sought Notice_Ground Maint_Woods_06302022_vs2_07132022.pdf

DISCLAIMER

This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

This is not a Pre-solicitation or Solicitation announcement. This is a source sought notice only. The purpose of this sources sought notice is to gain market knowledge of potential businesses to include large business sources, small business sources and their size classifications; HUBZone, 8(a), Small Disadvantage Business, Woman Owned Business, Veteran Owned Business, Service-Disabled Veteran Owned Business relative to NAICS Code 812220 Cemeteries and Crematories, with a small business size standard not to exceed $20.5 million in gross annual receipts.

Responses to this source sought synopsis will be used by the Government to make appropriate determinations about potential sources only. No solicitation is currently available at this time. After review of the responses to this source sought announcement, a synopsis and/or solicitation announcement may be published later.

Description of Services:

NATIONAL CEMETERY ADMINISTRATION – WOOD NATIONAL CEMETERY

SCOPE OF WORK (EXTRACT)

CEMETERY GROUNDS MAINTENANCE SERVICES

Summary:

The Contractor shall provide all personnel, equipment, tools, supervision, and other items and services necessary to ensure that grounds maintenance operations are performed at the Cemetery in a manner that shall maintain healthy a healthy turf and present a groomed, clean, neat, and professional appearance. Services include, but are not limited to maintenance of grounds, regular mowing, weed eating, blade edging, trimming, removal of leaves and debris, maintenance of gravesites and headstones, the raising and realignment of headstones, washing headstones, turf maintenance, sodding of gravesites, and repair of sunken graves. The Contractor may be required to be on-site Memorial Day weekend and other special days as requested by the COR. No materials, tools, vehicles, sod, staging area, or temporary port-o-lets will be provided by the National Cemetery Administration. It is the contractor’s responsibility to supply all within NCA Standards.

Location:

Wood National Cemetery located in Milwaukee, WI and is located at 5000 W National Ave., building 1301, Milwaukee, WI 53295

Vendor Site Visit Invitation:

Vendors are invited to attend a schedule site visit on July 20, 2022, at the Wood National Cemetery. Vendors are invited to tour the cemetery grounds and asks questions of the host from 8:30am to 3:30pm. Please RSVP to Aaron Dishaw at aaron.dishaw@va.gov no later than 07/18/22 by COB.

Description of Services:

The Contractor shall provide all personnel, equipment, tools, supervision, and other items and services necessary to ensure that grounds maintenance operations are performed at the Cemetery in a manner that shall maintain healthy a healthy turf and present a groomed, clean, neat, and professional appearance. Services include, but are not limited to maintenance of grounds, regular mowing, weed eating, blade edging, trimming, removal of leaves and debris, maintenance of gravesites and headstones, the raising and realignment of headstones, washing headstones, turf maintenance, sodding of gravesites, and repair of sunken graves. The Contractor may be required to be on-site Memorial Day weekend and other special days as requested by the COR. No materials, tools, vehicles, sod, staging area, or temporary port-o-lets will be provided by the National Cemetery Administration. It is the contractor’s responsibility to supply all within NCA Standards.

In summary, services will include, but are not limited, to the following services:

1. Providing all grounds maintenance services including, but not limited to:

maintenance of grounds, regular mowing, weed eating/string trimming, and blade edging.

2. Turf Maintenance: Proper fertilizing, weeding, and sodding

3. Turf improvement: over-seeding of turf.

4. Turfgrass insect, pest control: Proper application of insecticide/Grub control/

Gophers, Voles, Moles

5. Turf surrounding upright headstone is trimmed to its recommended height Turf surrounding flat headstone is edge on all four sides, all other turf surrounding all building, sings, monuments, water hydrants, fences, light post, vases stands are either edged when on concrete pad or trimmed to specified height.

6. Maintenance of gravesites, headstones, and re-establishment of turf.

7. Headstone cleaning

8. Raise and Realignment

9. Turfgrass and topsoil renovation

10. Turfgrass: pre-emergence herbicide application

11. Turfgrass: Post-emergence herbicide spray

12. Turfgrass- post-emergence herbicide for yellow nutsedge, creeping Charlie and ground ivy

13. Cleaning of storm water basins

14. Cleaning of French drains/zip drains

15. Jet cleaning of storm water drains

16. Fall leaf removal

17. Pest control

18. Provide all tools, vehicles, sod etc. to perform the required duties.

19. Provide a safe working environment for contractor, as well as Cemetery staff and visitors.

20. Shall reference back to and follow the National Standards and a copy will be provided by COR

Responses to this notice shall include company name, address, point of contact, contact information to include phone and e-mail address, size of business pursuant to North American Industrial Classification Code (NAICS) and must respond to the following questions:

Q1) Describe your firm’s capability in meeting the needs described above.

A1)

Q2) If you are a small business, will at least 50% of the cost of contract performance incurred for personnel be expended for employees of the concern?

A2)

Q3) Is your business a small business?

A3)

Q4) What is your NAICS Code?

A4)

Q5) Does your firm qualify as a small, disadvantaged business?

A5)

Q6) If disadvantaged specify if your firm is certified under Section 8(a) of the Small Business Act?

A6)

Q7) Are you a certified HUBZone firm?

A7)

Q8) Are you a woman-owned or operated business?

A8)

Q9) Are you a certified Service-Disabled Veteran Owned or Veteran Owned business?

A9)

Q10) Is your business a large business?

A10)

This is not request for proposal and in no way obligates the Government to award any contract. Please provide responses in writing no later than July 22, 2022, by 3:00 p.m.

CST to: Ralph.Crum@va.gov.

Responses to this source sought announcement will not be considered as a response to any solicitation, a request to be added to a prospective offerors list, or to receive a copy of any solicitation. No solicitation is currently available currently.

mailto:Ralph.Crum@va.gov