Sources Sought Notice - Fort Polk.pdf

SOURCES SOUGHT NOTICE

MONACO Fire Alarm System Upgrade

THIS IS A Sources Sought Notice ONLY. The U.S. Government intends to award a firm fixed price contract on a SOLE SOURCE basis to Monaco, Enterprises, Inc. for the purchase of supplies, software/firmware, accessories and other miscellaneous materials to upgrade the existing MONACO Fire Alarm System located on Fort Polk, LA.

This requirement consists of removal and installation of two (2) OEM-Authorized MONACO D-21 Fire Alarm System upgrades, operator training, and Preventative Maintenance and Inspection (PMI) Services six (6) months after installation to ensure the system performance and address any issues that have arisen. The system must be compatible with the existing Monaco fire alarm system network used on the installation.

The Contractor shall validate system performance and network connectivity verification after installation is completed. The anticipated award date is on or about 15 August 2026.

The statutory authority for the sole source procurement is 41 U.S.C 1901 as implemented by Revolutionary FAR Overhaul (RFO) FAR 12.201-1.

This notice is issued solely for information and planning purposes. This notice does not constitute a Request for Quote (RFQ)/Invitation for Bid (IFB)/Request for Proposal (RFP) or a promise to issue an RFQ, IFB or RFP in the future. This notice does not commit the U.S. Government to contract for any supply or service. Further, the U.S.

Government is not seeking quotes, bids or proposals at this time and will not accept unsolicited proposals in response to the sources sought notice. The U.S. Government will not pay for any information or administrative costs incurred in response to this notice.

Any information provided in response to the sources sought will not be returned to the responder. Each potential source is also requested to provide the contract number(s), dollar value(s) and brief description of work previously or currently being performed, which specifically demonstrates the contractor’s ability to successfully satisfy the attached specifications. Firms shall also provide point of contact information where available for the efforts cited above.

Not responding to this notice does not preclude participation in any future RFQ or IFB or RFP, if any is issued. If a solicitation is released, it will be synopsized on the Governmentwide Point of Entry. It is the responsibility of potential offerors to monitor the Governmentwide Point of Entry for additional information pertaining to this requirement.

The applicable NAICS code(s) is 334290, Other Communications Equipment Manufacturing, Size Standard: 800 Employees and PSC 6350, Miscellaneous Alarm, Signal, and Security Detection Systems.

This notice does not constitute a Request for Quote (RFQ)/Invitation for Bid (IFB)/Request for Proposal (RFP) or a promise to issue an RFQ, IFB or RFP in the future. This notice does not commit the U.S. Government to contract for any supply or service. Further, the U.S. Government is not seeking quotes, bids or proposals at this time and will not accept unsolicited proposals in response to this sources sought notice.

The U.S. Government will not pay for any information or administrative costs incurred in response to this notice. Submittals will not be returned to the responder. A determination not to compete this requirement, based upon responses to this notice, is solely within the discretion of the Government. However, if a competitive solicitation is released, it may be synopsized on the Governmentwide Point of Entry (or other forum for ordering). It is the responsibility of potential offerors to monitor the Governmentwide Point of Entry for additional information pertaining to this requirement.

Vendors who believe they can fulfil this requirement should submit a capability statement addressing all items below:

• Company name, address, UEI, CAGE, and point of contact information.

• Business size under NAICS 334290.

• Evidence of OEM authorization from Monaco Enterprises, Inc. to perform:

o D-21 hardware upgrades o Firmware/software installation o RMF cybersecurity updates o PMI services

• Demonstrated experience with MONACO D-21 or equivalent proprietary fire alarm systems.

• Evidence of access to OEM proprietary tools, including firmware, software, diagnostic utilities, encryption keys, and technical data.

• Capability to maintain UL life-safety certification and RMF compliance.

• Feedback on the NAICS, PSC, or draft requirement.

In response to this sources sought, please provide:

1. Identify any condition or action that may be having the effect of unnecessarily restricting competition with respect to this acquisition and identify alternatives or solutions. Also contact the MICC Alternate Advocate for Competition, Scott Kukes, at scott.d.kukes.civ@army.mil or 520-944-7373, if you believe that this action is unreasonably restricting competition. Include the subject of the acquisition, this announcement, and the MICC POC information from the Sources Sought Notice.

Provide the specific aspects that unreasonably restrict competition and the rationale for such conclusion.

2. Name of the firm, point of contact, phone number, email address, UEI number, CAGE code, identify business size (large business or a small business) under NAICS 334290, and if applicable, a statement regarding small business status (including small business type(s)/certifications(s) such as SDB, 8(a), HUBZone, SDVOSB, WOSB, etc.)

and the corresponding NAICS code.

3. Identify whether your firm is interested in competing for this requirement as a prime contractor or not. Identify subcontracting, joint ventures or teaming arrangement that will be pursued, if any.

4. Information in sufficient detail regarding previous experience (indicate whether as a prime contractor or subcontractor) on similar requirements (include size, scope, complexity, timeframe, government or commercial), pertinent certifications, etc., that will facilitate making a capability determination.

5. Information to help determine if the requirement (item or service) is commercially available, including pricing information, basis for the basis for pricing (e.g., market pricing, catalog pricing), delivery schedules, customary terms and conditions, warranties, etc.

6. Identify how the Army can best structure these contract requirements to facilitate competition, including competition among small business concerns.

7. Recommendations to improve the Army's approach/specifications for procurement of these supplies.

All responses under this Sources Sought Notice must be emailed to Tamera Butler, Contracting Officer, at tamera.s.butler.civ@army.mil no later than 15 July 2026, at 14:00 PM Central Standard Time. Telephone inquiries will not be accepted, receipt of submissions will not be acknowledged, and no feedback will be provided to companies regarding their submissions.