Sources Sought Notice- EYNF Land Surveying IDIQ.docx

THIS IS A SOURCES SOUGHT ANNOUNCEMENT AND IS FOR INFORMATION/MARKET RESEARCH PURPOSES ONLY. THIS IS NOT A SOLICITATION FOR PROPOSALS AND NO CONTRACT WILL BE AWARDED FROM THIS SOURCES SOUGHT ANNOUNCEMENT.

Scope of Requirement: The USDA, USFS, East Zone, CSA# 12 intends to solicit a 5-year Multiple Award Indefinite Delivery/Indefinite Quantity Contract (IDIQ) for professional Land Surveying Services in Puerto Rico, United States. The work will be 100% located within or nearby the boundaries of the El Yunque National Forest (EYNF) and International Institute of Tropical Forestry (IITF) facilities and isolated parcels located in Puerto Rico. Majority of the work will be located on the EYNF.

The contract will require the performance of land surveys, boundary maintenance, and other professional surveying services on or near USA lands administered by the Forest Service in El Yunque National Forest and the International Institute of Tropical Forestry. The contractor shall provide all mobilization, demobilization, materials, labor, equipment, tools, transportation, supervision, and expertise necessary, except as otherwise provided, to successfully complete surveying services “AS REQUIRED” on the El Yunque National Forest and International Institute of Tropical Forestry in accordance with attached and referenced specifications and exhibits.

Description of the services to be performed:

(1) Standard Tie line: Traverse line as part of a closed loop or closed link traverse used to tie in the controlling corners and evidence, found or verified in sub-item 1 and/or 2 above and tie in any other line and corner evidence both new and old. Tie line is also used as a basis to offset to and locate the final title line for evaluation and/or marking and posting.

(2) Boundary marked to standard: As per specs.

a. NOTE: When billing for services do not include the cost or time for tie line in cost proposals as it was covered in sub-items (4) above.

(3) GPS Survey Grade Corner Tie: Use of survey grade GPS equipment to locate controlling corner monuments on a survey project, instead of performing a conventional survey traverse using, for example, a total station to collect data on a conventional traverse line. A least-square adjustment report will need to be produced. This means it would need redundant and repeatable measurement to support the corner location.

(4) Plat of survey: As per specifications herein (C.230-D).

(5) Report of survey: As per specifications herein (C.230-E).

(6) Property Line Maintenance: This sub-item is the repainting of existing blazes and resigning of existing line trees and evaluation of the condition of the line to determine if new tie line and marking to standard may be required.

(7) Corner Maintenance: This sub-item is usually performed in conjunction with line maintenance and consists of bringing the corner up to standard as in a newly identified and monumented corner.

(8) Right-of-way survey (road or trail): This sub-item is for the center line identification and any encroachments located in the particular R/W width indicated. It does not include tie line for the end points or any other surveying that may be necessary prior to the R/W survey. See (4) above. It does not include the platting. See (7) above.

(9) Previously Misplaced Monument: Subsequent to the disclosure of conflict in accordance with item C.205-C-1 of Division 200 – Technical Specifications, a delivery order may be issued calling for the misplaced monument to be set or driven flush with the ground. In such cases the Contractor shall tie the misplaced monument to the correct corner position prior to setting or driving the misplaced monument flush with the ground. In addition, the contractor shall remove signs and accessories to the misplaced monument. The Contractor shall also obliterate the paint and scribing from said accessories. In such cases the Contractor shall remove from the miss-located line the signs identified in C.250-B. The signs shall be turned over to the COR. A description of the misplaced monument along with the survey tie to the correct corner position shall be recorded in the corner book, noted in the Report of Survey, noted on the Corner Card and plat of survey.

(10) Property Line to be Obliterated: Subsequent to the disclosure of conflict in accordance with item C.240 of the General Specifications, a delivery order may be issued calling for the obliteration of previously miss-located boundary line. In such cases the Contractor shall remove from the miss-located line the signs identified in C.250-B. Additionally the Contractor shall either remove by scraping or painting over with black or “camo” paint the boundary paint along the miss-located line. The signs removed shall be turned over to the COR.

(11) Topographic Surveys: Conduct surveys to determine the horizontal and vertical position of existing natural features (ground elevations, bodies of water, vegetation, etc.), and constructed features (roads, trails, pipelines, utilities, levees, drainage structures, buildings, etc.) as well as the changes or contours in elevation within a specified area.

i. Contractor shall provide technically qualified survey crews with a minimum of one (1) Licensed Field Crew Supervisor experienced in engineering surveying requirements.

ii. Performing topographic surveying of roadway prisms, trail prisms, parking lots, roads and trail’s fill slopes and fill slope failures, roads and trail’s cut slopes and cut slopes failures, trail bridges, roadway bridges, retaining walls, potable waterline and wastewater, facilities and recreational site surveys, miscellaneous utilities, as-built surveying, miscellaneous topographic surveying of special infrastructures.

iii. It’s required that the Licensed Surveyor shall Stamp/Seal their topographic survey point list file and drafting drawing (pdf) per respective task order requirements.

iv. Furnish and utilize up-to-date survey instruments and supporting equipment capable of achieving accuracy and precision.

(12) Maps, Cross-Sections, and Data Sets: Provide surveying and engineering services to produce plan drawings, topographic and contour maps, cross sectional diagrams, and data sets.

(13) Surveying Control Points: Establish control points georeferenced and tied to EYNF existing controls and/or arbitrary with accuracy reports. A least-square adjustment report will need to be produced. This means it would need redundant and repeatable measurement to support the corner location.

(14) Benchmarks: Establish secondary benchmarks, both temporary and permanent, as described by guidelines and as required to carry out field survey work.

(15) As Built: Conduct surveys to record any modification made during the construction process that deviates from the original design and to show the final product. Survey of the existing improvements.

(16) Utilities Locator (underground): Identify and marks the location of underground utilities for construction activities requiring excavation or demolition.

(17) Leveling: Provide leveling services in specific jobs as need it.

(18) Bathymetric and Hydrographic Surveys: Conduct surveys to determine the shoreline and depths of rivers, and other bodies of water within the project area.

(19) Property and Right-of-Way Surveys: Conduct surveys suitable for the determination of property lines and corners and the preparation of Legal Descriptions, Property, and Right-of-Way Maps. These surveys will be used to define project boundaries and for the acquisition of property needed for project construction.

(20) Volumetric Calculations and quantity checks: Conduct surveys that accurately quantify the volume of material removed from or placed at a location, and such as obtaining volumes of material stockpiles, also determining required fill and/or cut necessary in a determinate area.

(21) Construction/Site Inspection checks: Provide the government with inspections and reports for construction work to meet the quality standards set in place. Quality inspections will make sure the project complies with the surveying requirements listed in the contract documents. This includes regular site walkthroughs, instrument spot checks and random sampling of elevations, positions, and any other geospatial component in the project.

(22) Drafting and CAD: Prepare specific maps, plats, layouts, etc. or other digital information with field information provided.

(23) Construction Survey and Staking: Survey measurements made while construction is in process to control elevation and horizontal position of improvements. Refer to Federal Acquisition Regulation (FAR) Clause 52.236-17 - Layout of Work.

i. Contractor shall provide technically qualified survey crews with a minimum of one (1) Licensed Field Crew Supervisor experienced in construction surveying and staking projects.

ii. Survey personnel shall be capable of performing work in a timely, precise, and accurate manner upon award of task order.

iii. Construction surveying and staking requirements may consists of: verifying and setting slope stakes, setting offset reference stakes, setting clearing and grubbing stakes, setting grade-finishing stakes, stakeout of roadway and trail’s culverts, road’s and trail’s bridges, trails and roads, retaining walls, reinforced soil slopes, borrow and waste sites, guardrails, curbs, sidewalks, gutters, turf establishment, utilities, excavation limits for structures and other miscellaneous construction survey and staking requirements.

iv. Furnish and utilize up-to-date survey instruments and supporting equipment capable of achieving the specified tolerances.

A. Other miscellaneous work incidental to the survey profession.

The surveying, retracement, and location of the boundaries of National Forest lands are primarily controlled by the recovery, restoration, establishment, and monumentation of controlling corner positions of the USA title interest when acquired. The restoration of obliterated and lost corners and the establishment of sub-divisional control corners are general requirements needed to locate and mark boundary lines. Generally, when such corners have already been proven, monumented and accepted, the contracted services required are restricted to surveying and marking the straight lines between the controlling and monumented corner positions.

Award of this contract will not restrict the Government from having surveying services performed by Government employees or other contractors during the contract period and/or projects.

Location: All work will be located within or nearby the El Yunque National Forest boundaries and International Institute of Tropical Forestry facilities and isolated parcels located in Puerto Rico. Each Task Order will identify the specific project location. A vicinity and project location map will be provided to the contractor with each Task Order Requests for Proposals (RFP). Cell phone coverage may not be available; closest supply sources may be a 1-hour drive or more from work site.

Potable water, electricity, and sanitary facilities will not be available.

Set Aside: The type of set-aside decision to be issued will depend upon the capabilities of the responses to this sources sought announcement.

NAICS Code: The primary NAICS code for this acquisition is 541370.

Magnitude of Construction: The magnitude of construction for this contract is estimated to be between $1,000,000 and $5,000,000.

Anticipated Number of Contract Awards: 4

Purpose: The purpose of this Sources Sought announcement is to gain knowledge of interest, capabilities and qualifications of various members of industry, to include the Small Business Community: Small Business, Section 8(a), Historically Underutilized Business Zones (HUB-Zone), Service-Disabled Veteran-Owned Small Business (SDVOSB) and Economically Disadvantage Woman-Owned Small Business. The Government must ensure there is adequate competition among the potential pool of responsible contractors. Small business, Section 8(a), HUB Zone, EDWOSB and SDVOSB are highly encouraged to participate.

Responses to this sources sought shall include the following:

(a) Company Name

(b) Address

(c) Point of contact

(d) Phone and email

(e) DUNS number

(f) Bonding Capacity (per contract and aggregate)

(g) Type of small business, e.g. Services Disabled Veteran Owned Small Business, 8(a), HUBZone, Women Owned Small Business, Small Disadvantaged Business, or Small Business HUBZone business. Firms shall be certified in the in the System for Award Management (SAM) located at https://www.sam.gov/.

(h) Vendor's capability to provide similar/same type of work with relevant experience.

· Submit three (3) relevant A & E Land Surveying projects in which the interested bidder was the Prime Contractor that best demonstrates the interested bidder’s experience.

· Relevant projects shall include boundary surveys, Property Boundary (land line) maintenance, topographic and general construction surveying in mountainous terrain, Right-of-way and easement work, ALTA Surveys and As-builts and utility surveys and related engineering surveys. Projects shall be valued at $15,000 or more for facility new construction, facility reconstruction, and utility construction and/or repairs.

· Projects must have been completed within the past five (5) years of this Sources Sought date.

Interested small businesses shall submit the response by email to Primary Point of Contact no later than the time indicated on the Contract Opportunity webpage.

Determination by the Government not to compete this proposed contract action based on responses to this notice is solely within the discretion of the Government.

The Government is not obligated to nor will it pay for or reimburse any costs associated with responding to this sources sought request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach.

Email responses to Keisha.gist@usda.gov