EYNF Land Surveying IDIQ- Sources Sought Questions Asked as of 8.24.23.docx

COMMENTS MATRIX FOR USDA-FS ISSUANCES: EYNF Land Surveying IDIQ (Sources Sought RFIs) (Please read instructions on back before completing form.)

Email Question

Bidder Comment: Does the company need to be licensed for survey in Puerto Rico for to be eligible for this contract? Or have a PR Licensed LS on staff?

Resolution: In Puerto Rico, the company does not get a license but the individual that will perform the services is the one that shall be licensed in Puerto Rico. The prime/main surveyor that will be leading the Forest Service project should have a valid Professional Land Surveyor licensed in Puerto Rico, be the main point of contact on the ground, and shall be responsible for the decisions, reports, landowner meetings, and signature and stamping of plats and reports.

Email Question

Bidder Comment: Do you happen to know what the Survey Licensing requirements are in Puerto Rico?

Resolution: The law that regulates Land Surveying in Puerto Rico is: P.R. Laws title 20, § 711 (a-g). The Board of Examiners of Engineers and Surveyors of Puerto Rico, under the Department of State, should be contacted for specific questions regarding licensing (https://www.statedepartment.pr.gov/juntas-examinadoras/engineers-and-surveyors-of-puerto-rico).

Bidder Comment:

Resolution:

Bidder Comment:

Bidder Comment:

Bidder Comment:

INSTRUCTIONS FOR COMPLETING SD FORM 818

COORDINATING OSD COMPONENT: Use this form to provide consolidated critical and substantive comments to the OSD Component that originated the issuance. Complete the classification header and footer, columns 1 through 5, and the first two entries in column 6. REVIEW THE COMMENTS, RESOLVE ANY CONFLICTING VIEWS, AND CONFIRM THAT THE COMPLETED MATRIX ACCURATELY REPRESENTS YOUR COMPONENT’S POSITION. Upload the form to the DoD Directives Program Portal IN MICROSOFT WORD FORMAT, with a scanned copy of the sign SD Form 106, “DoD Directives Program Coordination Record,” or coordination memorandum.

ORIGINATING OSD COMPONENT: Use this form to consolidate comments from all coordinators and to record adjudication of the comments. (To add comments from an SD 818 submitted by a coordinator, use the “Copy” and “Paste” tools on the Microsoft Word Standard Toolbar.) When consolidating comments, place them in the order of the pages/paragraphs they apply to (e.g., all comments from all coordinators that apply to page 1, paragraph 1.a., should be grouped together as the initial entries; all comments that apply to page 1, paragraph 1.b., should be grouped together next, and so on). Complete column 7 and the third entry in column 6. Adjust the classification header and footer and columns 1 and 2 as appropriate.

CLASSIFICATION – Enter the highest classification of the comments. If all are unclassified, mark the header and footer accordingly and ignore the column.

COLUMN 1 – Enter the number of the comment. Enter comments in the order of the pages/paragraphs they apply to.

COLUMN 2 – Enter the classification of the comment. If all comments are unclassified, mark the header and footer accordingly and ignore the column.

COLUMN 3 – Enter the appropriate information.

COLUMN 4 – Enter the appropriate information.

COLUMN 5 – Enter the appropriate information.

COLUMN 6 – Enter the comment type. Place only one comment per row. Do NOT include administrative comments concerning non-substantive aspects of an issuance, such as dates of references, organizational symbols, and/or grammatical errors.

(C) CRITICAL: When a Component has one or more critical comments, that Component’s coordination shall reflect a nonconcur. THE JUSTIFICATION FOR CRITICAL COMMENTS MUST IDENTIFY:

– Violations of the law or contradictions of Executive Branch policy or of policy established in DoD issuances. The GC, DoD, or his or her representative shall identify legal objections as critical comments.

– Unnecessary risks to safety, life, limb, or DoD materiel; waste or abuse of DoD appropriations; or imposition of an unreasonable burden on a Component’s resources.

(S) SUBSTANTIVE: Substantive comments are made when a section in the issuance appears to be or is potentially unnecessary, incorrect, misleading, confusing, or inconsistent with other sections, or when a Component disagrees with the proposed responsibilities, requirements, and/or procedures. A substantive comment is usually not sufficient justification for a Component to nonconcur on an issuance. Several substantive comments when taken together may be grounds for a nonconcurrence.

COLUMN 7 – COORDINATING COMPONENT: Enter the comment in the area provided. Enter your justification for the comment and your requested or recommended changes in the area provided. YOU MUST PROVIDE CONVINCING SUPPORT FOR CRITICAL COMMENTS IN THE JUSTIFICATION.

– ORIGINATING COMPONENT: Enter your justification for disposition of the comment in the area provided. Include any related communications with the coordinating Component. You must provide convincing support for rejecting critical comments.

COLUMN 8 – Enter whether you accepted (A), rejected (R), or partially accepted (P) the comment. Your justification for disposition of the comment in column 6 must be consistent with this entry.

SD FORM 818, JAN 09 PREVIOUS EDITION IS OBSOLETE