Sources Sought Notice_Draft_Digitized Storefront .pdf

THIS NOTICE IS A REQUEST FOR INFORMATION (RFI)

DEPARTMENT OF DEFENSE

WASHINGTON HEADQUARTERS SERVICES

ACQUISITION DIRECTORATE

NOTICE ID: AMI SA031820251341

NAME OF REQUIREMENT: Digitized Storefront for Ballistics, Uniform and Duty Gear

YEAR: 2025

Sources Sought Notice Posted Date: June 12, 2025

Sources Sought Response Date: June 24, 2025, at 1:00 P.M. Eastern Time

Synopsis of Sources Sought Notice:

Washington Headquarters Services (WHS) Acquisition Directorate (AD) is conducting market research to identify availability, interest, and capability of qualified businesses to provide

Digitized Storefront for Ballistics, Uniform and Duty Gear Support Services to the

Pentagon Force Protection Agency (PFPA).

This Sources Sought Notice is to gain knowledge regarding the availability and capabilities of business concerns. The Government DOES NOT intend to award a contract based on the responses to this Sources Sought Notice.

The work anticipated may require contractors to comply with Security Clearance requirements by the time of a proposal for contract performance to start. Please review this notice and draft

PWS closely. WHS does not sponsor any clearances.

Important Notice to Small Business Concerns: While not responding to this Sources Sought

Announcement does not preclude participation in any future RFP if one is issued, it is highly recommended that all interested and capable firms respond in order to be considered during this market research and acquisition planning phase.

Currently no solicitation exists. If a solicitation is generated from these market research efforts, it will be synopsized on either PIEE Solicitation Module or the Government Point of Entry

(GPE) SAM.gov by the appropriate Government Contracting office, unless an exception to synopsize exists. It is the responsibility of the potential responders to monitor SAM.gov for additional information pertaining to this subject. Interested firms may also ask the Contracting

Officer for a copy of the solicitation in accordance with FAR 19.202-4(c).

Attachments: Draft Performance Work Statement (PWS) and Specification Item Lists

SOURCES SOUGHT NOTICE

This Sources Sought Notice is being issued for market research purposes ONLY and shall not be construed as a Request for Proposal (RFP) or as an obligation on the part of the requestor to acquire any products or services.

The government does not intend to pay for the information requested herein. All information provided is for Government planning use only. Please mark proprietary information as

“Proprietary for Government Use Only”. Please be advised that all submissions become

Government property and will not be returned. Submission to any contact other than the one listed in this notice may result in your response not being considered. Submissions after the closing date of this notice may be considered only at the discretion of the contracting officer.

The Government encourages responses from “all” interested, capable sources including small business concerns (8(a) Certified concerns, Historically Underutilized Business Zone

(HUBZone) concerns, Service-Disabled Veteran-Owned Small Businesses (SDVOSBs), Women-Owned Small Businesses (WOSBs) and Economically Disadvantaged Women-owned

Small Businesses (EDWOSBs)) are encouraged to respond to this notice. Small businesses are defined based on the size standard associated with the NAICS code. For more information, visit:

https://www.sba.gov/document/support-table-size-standards, and check your size using the SBA

Size Standards Tool: https://www.sba.gov/size-standards/index.html.

The Contracting Officer will use the responses received from this notice to determine the appropriate acquisition strategy such as, if it is appropriate to either solicit as a small business set-aside or an unrestricted competition through SAM.gov or an indefinite-delivery/indefinite-quantity (IDIQ) / Blanket Purchase Agreement (BPA) government wide contract vehicle.

The Contracting Officer must determine if there is a reasonable expectation of obtaining offers from two or more responsible small business concerns that are competitive in terms of market prices, quality, and delivery in accordance with FAR 19.502-2(b) and FAR 19.203. If at least two

(2) qualified small businesses are identified during this market research stage, any competitive procurement that may result will be conducted as a small business set-aside. When responding please also include any capabilities that will be performed through teaming arrangements (i.e., subcontracting and/or joint ventures).

1. Background

The Washington Headquarters Services (WHS) Acquisition Directorate (AD) Enterprise Security and Services Division (ESSD) Security Branch (SEC), the Contracting Activity, is issuing this notice to survey NAICS 332999 to see if qualified sources are available to provide Digitized

Storefront for Ballistics, Law Enforcement Uniform and Duty Gear outlined in Attachments –

Product Specification List. Contractor must have the capability to provide all items / salient characteristics in the Product List to meet the needs of the Pentagon Force Protection Agency

(PFPA), the Requiring Activity.

PFPA is responsible for law enforcement, security, and emergency response operations at the

Pentagon Reservation and DoD-occupied facilities in the National Capital Region. The current https://www.sba.gov/document/support-table-size-standards https://www.sba.gov/size-standards/index.html uniform issuance process is manual, inconsistent, and lacks real-time oversight. PFPA seeks to modernize the procurement and lifecycle tracking of law enforcement uniforms and duty gear through a single-source vendor platform to enhance efficiency and compliance.

2. Procurement History for Similar Services

This requirement is a new requirement.

3. Description

Digitized Storefront for Ballistics, Uniform and Duty Gear.

WHS/AD contemplates an IDIQ/ BPA consisting of providing PFPA Law Enforcement personnel with essential personal protective uniform equipment, which will provide safety and durability while performing day-to-day operations and specialized missions. The goal is to establish requirements via fully automated, integrated, and scalable uniform/duty gear procurement, fitting, and distribution system in support of the PFPA. The vendor shall provide services, equipment, software access, and logistics support to manage uniform lifecycle processes via the eQuip tracking system, including real-time ordering, inventory visibility, mobile compatibility, and compliance with applicable DoD policies and standards.

The contractor shall deliver, real-time, web-based procurement solution tailored to PFPA’s law enforcement and security mission. This includes managing uniform allotments, tracking gear insurance, monitoring, replacement recycles, and maintaining inventory accountability across

PFPA divisions. The solution shall include storefront access within the national capital region, which includes fitting, reporting capabilities, warehouse integration, and kitting options for uniform deployment and sustainment.

4. Estimated Value: The acquisition has an estimated dollar value range of $3,000,000 -

$4,000,000

5. Anticipated North American Industry Classification System (NAICS) code: The anticipated NAICS Code for this requirement is NAICS Code 332999 - All Other

Miscellaneous Fabricated Metal Product Manufacturing with a size standard of 750 employees.

*Visit www.sba.gov to learn more about small business size standards and Federal Contracting programs.

6. Anticipated Product Service Code: 8415 Clothing, Special Purpose

7. Anticipated Place of Performance

The place of performance for this requirement will take place within 10 miles of the Pentagon.

8. Anticipated Contract Award Date: July 15, 2025.

9. Anticipated Contract Start Date: August 1, 2025 – July 31, 2030.

http://www.sba.gov/

10. Anticipated Security Requirement(s): N/A

11. Critical Task Elements: This Sources Sought Notice seeks to determine whether capable vendors can execute services related to the Specific Task Elements. Firms submitting a response to this Notice should demonstrate via their capabilities statement their ability to perform the following Specific Task Elements as outlined in Section 5 of the draft PWS:

12. Capability Statements and Submission Instructions:

All interested firms having the experience, skills and capabilities necessary to perform the services outlined in this notice and the attached draft PWS are requested to submit a tailored capabilities statement electronically no later than Tuesday, June 24, 2025 at 1:00 PM (Eastern

Time) to the following email address: whs.mc-alex.ad.mbx.essd-security-solicitation@mail.mil

The Subject line of the email must be: “Sources Sought Notice: Digitized Storefront for

Ballistics, Uniform and Duty Gear

To facilitate a timely and comprehensive review of all submitted responses, firms should respond using the format requested to this Notice. Deviations from this format may lead to having

“insufficient information” to determine capabilities.

Capabilities statements shall not exceed 10 pages in “Times New Roman” 12-inch font on 8.5 x

11 paper, left justified and one-inch margins all around. Respondents must submit documents in

Word or PDF format. Zipped files will not be accepted.

Response to this notice will be reviewed for their applicability to the Government’s need and may be determined “relevant” or “non-relevant”. The Contracting Officer may deem incomplete/insufficient responses received from an interested firm as “not relevant”. At a minimum, the interested firm should provide complete/sufficient responses to the information requested below in Section A. Administrative Information, B. Technical Capability, and C.

Subcontracting Information.

Capabilities statements should address as many of the critical task elements/technical areas identified above to demonstrate the firm’s ability to perform the majority of the work based on capabilities and any experience.

***To help the government in its assessment of technical capabilities please be as detailed and specific as possible in your response. It is highly recommended that your response cover experience, staffing, and technical capabilities. It is also highly recommended that firms include as much of the following information as possible:

• contract type (FFP, CPFF, etc.),

• contract award amount,

• contract number,

• period of performance, and

• Government Point of Contract name and email address, if any.

A. Administrative Information:

mailto:whs.mc-alex.ad.mbx.essd-security-solicitation@mail.mil

Please fill out the table below with information about your firm and answer all the questions in this section.

***Please note in order to do business with the U.S. Government as a prime contractor your firm must be registered in SAM.gov by the time of award of any resultant contract.

1. Business name:

2. Business Address:

3. Business Point of Contact (POC):

4. POC Telephone:

5. POC E-mail :

6. Business Website:

7. Commercial and Government Entity

(CAGE) Code (if any):

8. SAM.gov Unique Entity Identifier (UEI)

(if any):

9. Business size for NAICS XXXXXX –

Description of NAICS:

10. All socioeconomic categories as defined in FAR Part 19 (e.g., 8(a), SDB, HUBZone, SDVOSB, WOSB, etc.):

11. Identify if your firm has any pre-existing contract vehicles related to the scope of this requirement and provide the contract number for similar services. Responses may be used to determine whether a government-wide acquisition contract (GWAC) can be used.

12. Indicate if your firm would submit a proposal if a Request for Proposals (RFP) is issued and whether the vendor desires to participate in this requirement as a prime contractor, teaming agreement, subcontractor, or joint venture.

B. Technical Capability Please submit a tailored capability statements addressing your firm’s capability to support the work outlined in the draft PWS. Please provide response to the following information and a point of Contact, phone number, and email addresses of individuals who can verify the capabilities discussed in the responses:

1. A brief three to-five-page synopsis of similar work performed and addressing the ability to provide qualified staff capable of fulfill the areas of subject matter expertise.

2. Specific examples of prior efforts same and/or similar to the support services, as outlined in the attached draft PWS. Describe your firm’s experience performing requirements/tasks with the same or similar scope to those addressed in the draft PWS.

3. What type of work has your firm performed in the past in support of the same or similar requirement?

4. The main objective for this acquisition is XYZ. Provide a brief description of your firm’s ability to meet the high-level needs of the Requirement Description. Please refer to the draft

PWS attachment.

5. Provide your firm’s recent experience, similar in scope to the Requirement, and relevant capabilities used to successfully perform the requirement.

A. Identify if your firm was the prime contractor or a subcontractor for these contracts.

B. Evidence of experience within the past 5-7 years is highly preferred.

6. This acquisition has a timeline to get personnel on board to became familiar and comply with performance and delivery requirements:

A. Describe you firm’s capability to acquire a trained workforce to support the level of effort described in the PWS.

B. Comprehensive Solution with Regulatory Compliance – can your company deliver a secure, cloud-based platform that streamlines the acquisition, issuance, and tracking of law enforcement uniforms and gear while ensuring compliance with the Buy

American Act (BAA), Trade Agreements Act (TAA), and PCI DSS standards? Please include documentation confirming compliance and describe how your platform supports:

i. Role-based order approval by police unit/division

ii. Serialized asset tracking by officer and assignment

iii. Real-time budget visibility and usage monitoring against annual allotments

C. Inventory, Warehouse, and Delivery Support - Describe your capability to support real-time inventory management and logistics, including the following:

i. Automated prevention of redundant orders by alerting admins to available gear in stock

ii. Return/replacement workflows that minimize waste

iii. Return/replacement workflows that minimize waste

iv. Ability to meet delivery timelines within 10 business days

v. Off-site warehouse infrastructure; 25,000 square foot minimum

D. Fitting and Surge Capabilities Near Pentagon Headquarters - Can your company provide retail uniform fitting support within 10 miles of the Pentagon Headquarters?

Additionally, describe your surge support capabilities, including handling increased demand during critical operations and providing federal law enforcement specific uniform and gear issuance.

E. Audit-Readiness and System Reporting - Does your solution offer audit-ready, exportable reporting in Excel format to support inspections and oversight activities?

Include examples of reports (e.g., issuance logs, inventory status, budget spend tracking) and explain how your system maintains traceability of serialized assets.

F. Business Classification, NAICS Fit, and Service Delivery Model - Please confirm whether your company qualifies as a small business under the applicable NAICS code(s), and whether you are a manufacturer or non-manufacturer. If a significant portion of your offering involves digitization, e-commerce, or warehouse services, describe your compliance with the Limitation on Subcontracting or willingness to support a Non-Manufacturer Rule (NMR) waiver. Also, clarify your ability to provide an integrated solution versus partial fulfillment (i.e., product-only or service-only support).

C. Subcontracting Information The following information will assist WHS/AD in establishing a basis for developing set-asides and/or subcontracting opportunities, if necessary.

A. Identify which, if any, critical task areas that your firm will collaborate with a subcontractor or team partner (i.e., small business) (if applicable).

B. Explain the reason for performing those areas identified in the draft PWS as a prime and/or collaborating with a subcontractor, i.e., teaming arrangements and or joint ventures. For example, for any task areas where your firm does NOT have experience on a commercial or government contract to demonstrate specific capabilities, explain how you would attain those abilities. (Example: If you anticipate utilizing subcontractors, please highlight for which specific tasks and the percentage of subcontracting contemplated to fulfill the requirement.)

C. If you intend to subcontract, please include the estimated percentage for Small

Business subcontracting opportunities for each critical task area.

Example table to be used:

Task Number

Tasking categories Anticipated % of

Subcontracting

If known, potential subcontractor, teaming partner, joint venture arrangement, etc.

D. Supplemental information requested:

This Supplemental Information Section will assist the government to refine the requirement, if appropriate, and it does not count toward the page limit or capabilities assessment.

1. Recommended NAICS codes and/or PSC Codes for this effort with justification. Responses may be used to develop and/or determine which NAICS/PSC is most suitable.

2. Please highlight any information missing from the PWS that would provide a better understanding of the effort desired.

3. Please highlight any information that is unduly restrictive to small business as listed in the draft PWS.

4. Please indicate how much time your firm would need to prepare a competitive response to an

RFQ.

5. Would your firm need a transition period? If yes, how long? e.g.: 15 days / 30 days.

6. Are there any task areas you see as moderate to high risks in providing the support services requested?

7. Identify anything in the draft PWS that could be considered a deviation from industry standard.

8. Recommended/suggested contract type (i.e., FFP, Cost, T&M, LOE, etc.), based on the draft

PWS.

9. Please state whether these services are commercially available, yes or no, and state why.

10. Please provide feedback or questions regarding the requirements of the Draft PWS.

13. Additional Information and Questions

Verbal questions will NOT be accepted. All correspondence shall be via email.

Any questions for clarification may be emailed to whs.mc-alex.ad.mbx.essd-security-solicitation@mail.mil by the closing date of this notice. Questions shall NOT contain proprietary or classified information. An unattributed list of questions and answers will be published at the same web location of this Sources Sought Announcement.

Contracting Office: Washington Headquarters Services/Acquisition Directorate (WHS/AD).

Contracting Office Address: WHS/AD, 4800 Mark Center Drive Alexandria, Virginia 22350

Contract Specialist: Mr. Saba Samuels

Contracting Officer: Ms. Michelle Reaves

Small Business Professional: mailto:whs.pentagon.osbp.mbx.whs-small-business-coordination@mail.mil mailto:whs.mc-alex.ad.mbx.essd-security-solicitation@mail.mil mailto:whs.mc-alex.ad.mbx.essd-security-solicitation@mail.mil mailto:whs.pentagon.osbp.mbx.whs-small-business-coordination@mail.mil mailto:whs.pentagon.osbp.mbx.whs-small-business-coordination@mail.mil