SOURCES SOUGHT NOTICE.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* SOURCES SOUGHT NOTICE: Radformation AutoContour Software

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 66048

REQUIREMENT NUMBER* 36C255-26-AP-2778

RESPONSE DATE/TIME/ZONE 06-19-2026 11:00AM CENTRAL TIME, CHICAGO, USA

RECOVERY ACT FUNDS N

SET-ASIDE TBD

PRODUCT SERVICE CODE* 7F20

NAICS CODE* 513210

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway Leavenworth KS 66048

POINT OF CONTACT* Teresa Cabanting

PLACE OF PERFORMANCE

ADDRESS Kansas City VAMC Kansas City, MO

POSTAL CODE 61248

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY CONTACT’S EMAIL ADDRESS teresa.cabanting@va.gov mailto:teresa.cabanting@va.gov

DESCRIPTION

THIS IS A SOURCES SOUGHT

DISCLAIMER

This Sources Sought Notice is issued solely for information and planning purposes and does not constitute a solicitation. All information received in response to this Sources

Sought Notice that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this Sources Sought Notice.

The submission of pricing, capabilities for planning purposes, and other market information is highly encouraged and allowed under this Sources Sought Notice.

SOURCES SOUGHT DESCRIPTION

This is NOT a solicitation announcement. The purpose of this Sources Sought Notice is to gain knowledge of potential qualified sources and their size classification relative to

NAICS 513210 Software Publishers. Responses to this Sources Sought Notice will be used by the Government to make appropriate acquisition decisions and after review of the responses to this Sources Sought Notice, a solicitation announcement may be published. Responses to this Sources Sought Notice are not considered adequate responses for a solicitation announcement.

The information identified below is intended to be descriptive, not restrictive, and to indicate the quality of the supplies that will be satisfactory. It is the responsibility of the interested source to demonstrate to the Government that the interested parties can provide the supplies that fulfill the required specifications and/or the authority from the manufacturer to distribute the supplies.

If you are interested and are capable of providing the sought-out software, please provide the requested information indicated below in #1 thru 4. Response to this

Sources Sought Notice will include:

Company name, address, point of contact and the following four questions:

1. Is your company considered small under the NAICS code 513210 identified under this Sources Sought Notice? (If so, provide the small business identifier, e.g., SDVOSB, VOSB, WOSB etc.)

2. Provide the www.SAM.gov Unique Entity ID (UEI) number.

http://www.sam.gov/

3. Does your company have a Federal Supply Schedule (FSS) contract with GSA, VA NAC, or any other Federal contract, that can be utilized to procure the requirement listed above? If so, please provide the contract number.

4. Does your company have an Authorized to Distribute letter from a manufacturer? If so, please provide a copy.

Please submit your capabilities that show clear, compelling, and convincing evidence that you can provide the requirement described in the following Statement of Requirements.

Responses to this notice shall be submitted via E-mail are due on or before June 19, 2026 by 11:00 a.m. Central and sent to Teresa Cabanting at teresa.cabanting@va.gov.

Send all questions to Teresa Cabanting at teresa.cabanting@va.gov.

Telephone responses or questions will not be accepted.

If a solicitation is issued it will be announced, at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this Sources Sought Notice.

Responses to this Sources Sought Notice are not a request to be added to a prospective offerors list nor to receive a copy of a solicitation. It is not incumbent upon the Government to constantly update any vendor about the procurement course of action that will be taken. It is incumbent upon the vendor to watch all public places for any solicitations that may be posted, e.g., www.sam.gov.

The Department of Veterans Affairs (VA), VISN 15 Network Contracting Office, is seeking sources that can provide the following:

Statement of Requirements

Kansas City VA Medical Center has a need for the Radformation AutoContour software, with incidental services for installation. Radformation AutoContour software increases efficiency in the radiation oncology workflow. AutoContour is software that enables users to efficiently contour and review structures for radiation therapy treatment planning. AutoContour sends a compressed raw binary CT file without any PHI (no DICOM or labels of any kind) to a cloud-based AI automatic segmentation engine that returns the supported structures. The user is then able to review, edit, and approve structures and export approved changes to a DICOM structure set file This requirement is for the purchase of Radformation Products Software to establish the

Machine readiness and Patient Treatment Plans for special procedures which is the standard of care.

http://www.sam.gov/

The verification of the product will be done by QMP (Qualified Medical Physicist) of VHA.

This Software will be used by the QMP, certified medical dosimetrist and/or his/her designee who are trained.

Description and Quantities of the Software:

Part Number Description Quantity

Software

Subscription

EZFluence Radiotherapy Automated 3D Planning Software

Annual Subscription

Software

Subscription

ClearCheck Radiotherapy Treatment Plan Evaluation Software Annual Subscription

Software

Subscription

ClearCalc Secondary Calculation Software Annual Subscription

Software

Subscription

ChartCheck Radiotherapy Treatment Evaluation Software Annual Subscription

Software

Subscription

AutoContour Radiotherapy Automated Contouring Software Annual Subscription

End of Statement of Requirements