Sources Sought Notice.pdf

SOURCES SOUGHT SYNOPSIS

(Not a Notice of Solicitation)

FA255026TY0001

Project Designation: GLEN 22-1016

The United States Space Force, 50th Contracting Squadron (50 CONS), at Schriever Space Force Base, CO is conducting market research to identify potential sources capable of performing a turnkey system integration for the Chiller Replacement project.

This notice seeks capability packages from potential sources, including small businesses (SB), 8(a), HUBZone, and Service-Disabled Veteran-Owned (SDVO) small businesses.

Project Description:

The requirement is for the turnkey replacement and system integration of two (2) large-capacity (approx. 900-1000 Ton) water-cooled centrifugal chillers within a mission-critical central utility plant. The scope includes all project management, demolition of existing equipment, structural refitting of concrete pads, mechanical and electrical work, and integration with the existing building automation system to ensure a fully functional and commissioned system. The required equipment will be a specific Trane CenTraVac® model.

Submission Instructions:

All interested firms shall submit a capabilities package demonstrating their capability to provide these services to the Primary Point of Contact listed below. Responses to this notice are not considered offers and cannot be accepted by the Government to form a binding contract. No solicitation (Request for Quotes) exists at this time.

The NAICS Code assigned to this acquisition is 238220 - Plumbing, Heating, and Air- Conditioning Contractors, with a small business size standard of $19.0 million. Firms responding should indicate their size in relation to this standard and state their socio-economic status (e.g., SB, 8(a), SDVO, HUBZone).

All prospective contractors must be registered in the System for Award Management (SAM) database to be awarded a DoD contract. No set-aside decision has been made.

Any information submitted by respondents is voluntary. This sources sought notice is not to be construed as a commitment by the Government, nor will the Government reimburse any costs associated with submitting information.

CAPABILITIES PACKAGE REQUIREMENTS:

All interested firms shall submit a capabilities package, not to exceed ten (10) pages, that explicitly demonstrates the ability to meet the requirements. The package must be concise yet provide verifiable evidence. At a minimum, the package must include a detailed narrative response addressing the following critical qualifications:

1. Warranty Capability: Describe your firm's ability to provide a 10-year, comprehensive parts and labor, OEM-backed (Trane-backed) warranty for the entire installed system.

Note: Third-party insurance policies or installer-backed warranties are considered non-compliant. If a 10-year, OEM-backed warranty cannot be provided, describe the maximum warranty you can provide (minimum 1-year) and its terms.

2. Accountability & Risk Mitigation: Describe your firm's detailed plan to contractually eliminate all performance and liability disputes between your firm (as the installer) and the OEM (Trane) in the event of a system failure, ensuring the Government experiences zero operational downtime during the warranty period.

3. Technical Data Access: Detail your firm's authorized access to Trane's proprietary, real-time service bulletins and advanced diagnostic software (e.g., for the Tracer® CH530 control system) required for optimal system integration and commissioning.

4. Relevant Experience: Provide at least two project examples of similar size and complexity where your firm has served as the prime contractor for the installation of 900-ton or larger centrifugal chillers.

Submission Details:

Responses may be submitted electronically to the points of contact listed below. All correspondence sent via email shall contain a subject line that reads: "FA255026TY0001 / GLEN 22-1016 - Chiller System Integration"

Primary POC:

TSgt Timothy Yoshihara Email: timothy.yoshihara@spaceforce.mil Phone: 719-567-3444

Secondary POC:

Meghan McDonald Email: meghan.mcdonald.4@spaceforce.mil Phone: 312-560-5538

RESPONSES ARE DUE NOT LATER THAN 28 January 2026 BY 15:00 Mountain Standard Time.