Sources Sought Notice.pdf

DEPARTMENT OF THE NAVY

NAVAL FACILITIES ENGINEERING SYSTEMS COMMAND SOUTHWEST

750 PACIFIC HIGHWAY

SAN DIEGO, CA 92132-5190

June 7, 2021

SOURCES SOUGHT NOTICE

N62473-21-Q-3426

NAVAL FACILITIES ENGINEERING SYSTEMS COMMAND SOUTHWEST

(NAVFAC SW)

REGIONAL CONSTRUCTION VEHICLES AND EQUIPMENT SHORT TERM

RENTAL SERVICES CONTRACT

FOR NAVFAC SW AREA OF RESPONSIBILITY (AOR)

This is NOT a solicitation for quotations or proposals. This is a Sources Sought Notice only.

This market research is being conducted in accordance with Federal Acquisition Regulations

(FAR) Part 10 and 12 to determine if commercial items are available to meet the Government’s need for short-term rentals of construction vehicles and equipment to be performed for the

NAVFAC SW AOR. Your responses to the information requested will assist the Government in determining the appropriate procurement method.

1. Project Title:

Construction Vehicles and Equipment Rental Services for

NAVFAC SW AOR

2. NAICS Code:

532412 – Construction, Mining and Forestry Machinery and

Equipment Rental and Leasing

3. Product Service Code PSC W099 – Lease Or Rental Of Equipment - Miscellaneous

4. Small Business Size Standard: $32.5 Million annual receipts*

5. Performance Period:

5 Years (a 12-month Base Period plus four 12-month Option

Periods).

6. Total Estimated Value: Approximately $4.5 Million total contract value.

7. Anticipated Contract Type:

Firm Fixed Price (FFP) / Indefinite Delivery Indefinite Quantity

(IDIQ) for Non-Recurring Services (ordered on an as needed basis).

*Note: See annual receipts definition on Page 3 for details.

WORK REQUIREMENTS

The Offeror shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, operators and other items necessary to provide the construction vehicles and equipment short term rental services outlined below for the

NAVFAC SW AOR of Responsibility. Services to be performed under the resulting contract will include the following annexes and sub-annexes:

Annex 17 Base Support Vehicles and Equipment

1700000 – Base Support Vehicles and Equipment (template)

Regional Construction Vehicle and Heavy Equipment Short Term Rental Services for

NAVFAC Southwest

SUMMARY OF WORK

Service contract needed to support the following non-recurring services for Navy and Marine

Corps Installations throughout the NAVFAC SW AOR for a period of non-recurring short-term rentals that may range from daily, weekly, or monthly, not to exceed 120 days:

1. Construction Vehicle and Equipment Short-Term Rental Services: The Contractor shall provide rental construction vehicle and equipment dispatching service during working hours and after working hours and on weekends and holidays as necessary to support customer requirements. Service shall be provided within 15 minutes plus or minus of scheduled time during working hours and scheduled work after hours. Provide service per Customer / Contractor agreement for unscheduled work after working hours.

2. Preventative and Corrective Maintenance: The Contractor shall implement and execute a

PM Program and schedule that includes but is not limited to Preventative and Corrective

Maintenance execution to maintain, service, repair, and support the safe, functionally efficient, and continual operation of Government owned and/or leased construction vehicles and equipment as designated in each Task Order Performance Work Statement.

3. Propane Delivery Service: The Contractor shall develop and submit a propane delivery service to ensure fuel delivery plan to assure propane is readily available for rental vehicles, equipment and additional services as ordered to support customer requirements.

Propane shall be made available in appropriate bottles, cylinders, or by tanker as required. Note to Contractor: Some remote areas or specialized vehicle use application may require propane powered vehicles or equipment.

Examples of non-recurring construction vehicles and equipment include the following:

Dozers

Excavators, with or without attachments

Loaders

Backhoes, with or without attachments

Graders, Scraper, Agriculture tractors

Skid steer, with or without attachments

Water trucks, dump trucks

Compactors (single drum, double drum, smooth or tandem vibratory rollers)

Forklifts, boom, scissor lifts

Cranes, up to 30 Ton

Portable generators, 20-30 KW

The contractor shall furnish the Government with an efficient and responsive means to obtain construction vehicles and heavy duty and construction-type equipment and attachments to meet short-term agency requirements for unanticipated surges, contingencies, disaster recovery, seasonal use, etc. The Contractor shall offer Commercial pricing.

Typically, delivery of rental equipment will be to the Government requester’s site no later than seventy-two (72) hours from receipt of order. The contractor shall confirm order acceptance by electronic mail. The contractor must provide service between the hours of 0700 and 1600 hours, seven (7) days a week to insure coverage for all unknown emergencies and contingencies which may be experienced by the equipment requestor. The majority of equipment rental will be within regular working hours Monday thru Friday and in only specific cases will Saturday and Sunday rentals be requested. The contractor shall provide mobilization and demobilization for all rental equipment.

Contractor shall have the management, technical capability, and ability to execute multiple orders for non-recurring short-term lease and rental of light, medium, and heavy duty non-tactical vehicles and equipment.

The AOR locations utilizing the current BSVE contract (N62473-18-D-5607) the most over the past 3 years include:

1. Naval Air Weapons Stations (NAWS), China Lake, CA

2. Facilities Engineering and Acquisition Division (FEAD) Camp Pendleton, CA

3. Naval Air Station (NAS) North Island, Coronado, CA

FEDMALL

The Contractor shall possess the capability to accept and perform nonrecurring work via an electronic medium with supported commands utilizing Government Purchase Cards (GPC). The

Department of Defense (DoD) FEDMALL is the electronic medium for authorized Government personnel to place orders for service to the Contractor. DoD FEDMALL is located at www.FEDMALL.dla.mil under NAVFAC contract. The Contractor is required to report all non-recurring work quantities ordered via FEDMALL monthly to the Contracting Officer (KO).

http://www.fedmall.dla.mil/

1. Instructions to Interested Parties:

All interested sources, please complete the attached Market Research Questionnaire and return via email not later than 2:00 P.M. (Pacific Time) on Monday, June 28, 2021 to Sunshine

Hernandez at sunshine.hernandez@navy.mil. This is not a request for quotations/proposals and a contract award will NOT be made from this questionnaire. Your responses to the information requested will assist the Government in determining the appropriate procurement method. All information provided will be kept confidential and will not be disseminated to the public.

Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted.

2. Definitions: For purposes of these services-

“Project” means Government or commercial contract/project or task order.

“Catalog price” means a price included in a catalog, price list, schedule, or other form that is regularly maintained by the manufacturer or vendor, is either published or otherwise available for inspection by customers, and states prices at which sales are currently, or were last, made to a significant number of buyers constituting the general public.

“Market prices” means current prices that are established in the course of ordinary trade between buyers and sellers free to bargain and that can be substantiated through competition or from sources independent of the offerors.

“Annual Receipts” Gross receipts are averaged over a concern’s latest three (3) completed fiscal years to determine its average annual receipts. “Receipts” means the concern’s gross or total income, plus the cost of goods sold, as defined by or reported on the concern’s

Federal Income tax return. The term does not include, however, net capital gains or losses, or taxes collected and remitted to a taxing authority if included in gross or total income. The concern may not deduct income taxes, property taxes, & costs of materials or funds paid to subcontractors. Travel, real estate & advertising agents, providers of conference management services, freight forwarders, customs brokers and tour operators may deduct amounts they collect on behalf of another. If a concern has not been in business for 3 years, the average weekly revenue for the number of weeks the concern has been in business is multiplied by 52 to determine its average annual receipts.

mailto:sunshine.hernandez@navy.mil

N62473-21-Q-3426

NAVAL FACILITIES ENGINEERING COMMAND SOUTHWEST (NAVFAC SW)

REGIONAL CONSTRUCTION VEHICLES AND EQUIPMENT SHORT TERM

SERVICE CONTRACT

FOR THE NAVFAC SW AREA OF RESPONSIBILITY (AOR)

Name of Company: ___________________________________________________

Address: ___________________________________________________

Point of Contact: ___________________________________________________

Phone#: ___________________________________________________

Fax#: ___________________________________________________

Email address: ___________________________________________________

Cage Code #: ___________________________________________________

DUNS #: ___________________________________________________

1) Have you provided any of the following in substantial quantities in the commercial marketplace based on established catalog or market prices (see “Definitions” above) using commercial terms and conditions?

NAICS 532412

$32.5M

Construction Vehicle and Equipment Rental Services

Yes No

Preventative and Corrective Maintenance

Propane Delivery Service

2) If you answered yes to 1) above, please provide:

a) A list of Construction Vehicle and Equipment your firm rents or leases and your company’s established catalog or market prices for Construction Vehicle and Equipment Rental Services

(include daily, weekly, and monthly rates). (Information may be provided in the space below, or as a separate document.)

b) A list of Preventative and Corrective Maintenance Services your firm provides and your company’s established catalog or market prices for Preventative and Corrective Maintenance

Services (include daily, weekly, and monthly rates). (Information may be provided in the space below, or as a separate document.)

c) A list of Propane Delivery Services your firm provides and your company’s established catalog or market prices for Propane Delivery Services (include daily, weekly, and monthly rates).

(Information may be provided in the space below, or as a separate document.)

3) Does your company regularly engage in the business of providing any of the services noted below?

NAICS 532412

$32.5M

4) How long has your company provided these services?

5) Has your company accepted payment for any of the services below via a Credit Card or Government

Purchase Card (GPC)?

6) Does your company possess the capability to accept and perform non-recurring work via DoD

FEDMALL located at www.FEDMALL.dla.mil?

7) Please indicate below whether or not you intend to provide the Services for the following requirements (as described above) as a Prime Contractor and/or through subcontract work. If you intend to perform as a Prime contractor and/or through subcontract work, please indicate the percentage below:

ANNEX PRIME

CONTRACTOR

SUBCONTRACT

1700000 Base Support Vehicles and Equipment

Construction Vehicles Rental Services ____% ____%

Construction Equipment Rental Services ____% ____%

Preventative and Corrective Maintenance Services ____% ____%

Propane Delivery Services ____% ____%

8) Please confirm if your company has the ability to provide the following Services at the following locations:

Arizona

California

Nevada

New Mexico

Utah

Construction Vehicle and

Equipment Rental

Preventative and

Corrective Maintenance

9) Please identify your company’s Small Business size status under North American Industry

Classification System (NAICS) and Small Business Size Standard listed below (For more information refer to http://www.sba.gov/):

(Please select ALL that apply)

NAICS

532412

$32.5M

Large Business Concern

Small Business Concern (by September 2021)

8(a) Contractor (by September 2021)

Small Disadvantaged Business (SDB)

Historically Underutilized Business Zone (Hubzone) http://www.fedmall.dla.mil/ http://www.sba.gov/

Women-owned Small Business (WOSB)

Veteran-owned Small Business

Other (please specify):

10) All contractors receiving a federal contract award must be registered in System for Award

Management (SAM) at the following website: https://www.sam.gov/portal/SAM/#1

Is your company registered in SAM?

Expiration date in SAM:

What is your primary NAICS?

11) Is your firm registered for NAICS 532412?

12) Provide a minimum of two and maximum of three contracts that would be considered the same as or similar to this effort (similar in size, scope and complexity). Please list contracts that your firm is currently performing as well as those you have completed within the last three years.

Provide responses to #12 on forms provided below.

https://www.sam.gov/portal/SAM/#1

CONTRACT# 1

Company Name:

Contract No.: Performance Period:

Project Title: Total Contract

Value:

Annual Basis Value:

(Recurring Only):

NAICS Code

FSC/PSC Code

Point of Contact:

Telephone Number:

What role did your company participate in for this project? Please mark all that apply.

Prime Contractor Subcontractor

Joint Venture

How much did your company self-perform for this project? Provide percent/dollar value of the work performed.

Provide a brief narrative of the project.

Please indicate below whether you performed the Technical Sections as a Prime Contractor or

Subcontractor and provide the percentage devoted to each annex.

Technical Sections

Prime

Subcontractor

1700000 Base Support Vehicles and Equipment

CONTRACT# 2

CONTRACT# 3