Sources Sought Notice.docx

SUBJECT*

Bagged Fertilizer for Calverton National Cemetery

GENERAL INFORMATION

SET-ASIDE

National Cemetery Administration Contracting Services 18434 Joplin Road Triangle VA 22172

POINT OF CONTACT*

Sarah Poole sarah.poole1@va.gov

PLACE OF PERFORMANCE

210 Princeton Blvd

Calverton, NY

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTIONThe National Cemetery Administration is issuing this synopsis as a means of conducting market research to identify parties having an interest in and the resources to support this requirement for the furnishing and delivery of bagged fertilizer (turf grade, 24-0-12, 2% FE sulfur or polymer coated urea for slow release). Additional information regarding the requirement is available in the Statement of Work (SOW) in the Appendix accompanying this notice. The result of this market research will contribute to determining the method of acquisition. The applicable North American Industry Classification System (NAICS) code assigned to this acquisition is 325311.

There is no solicitation at this time. This request for capability information does not constitute a request for proposals; submission of any information in response to this market survey is purely voluntary; the government assumes no financial responsibility for any costs incurred.

If your organization has the potential capacity to perform these contract services, please provide the following information:

1) organization name, address, email address, website address, telephone number, and size and type of ownership for the organization; and

2) If significant subcontracting or teaming is anticipated to deliver technical capability, address the administrative and management structure of such arrangements (i.e. will a subcontractor be used for all or part of the services).

The government will evaluate market information to ascertain potential market capacity to:

1) provide services consistent in scope and scale with those described in this notice and otherwise anticipated;

2) and determined what socio-economic categories can provide these services.

Based on the responses to this Sources Sought Notice/Market Research, this requirement may be set aside for small business categories or procured through full and open competition. The government will not provide feedback or evaluations to companies regarding their submissions in response to this notice.

Submission Instructions: Interested parties who consider themselves qualified to furnish and deliver the above-listed commodities are invited to submit a response to this Sources Sought Notice by October 16, 2024 at 4:00 pm EST. All responses under this notice must be emailed to Sarah Poole at sarah.poole1@va.gov and use the following title in the Subject Line: 36C78625Q50011 Calverton National Cemetery Fertilizer.

Sources Sought Notice Sources Sought Notice

Sources Sought Notice

If you have any questions concerning this opportunity, please contact Sarah Poole, Contracting Officer at sarah.poole1@va.gov.

APPENDIX 1

STATEMENT OF WORK

BACKGROUND

Calverton National Cemetery (CNC) is located at 210 Princeton Blvd, Calverton NY. Cemetery grounds encompass approximately 1,045 acres of land. CNC is a National Shrine that honors veterans with a final resting place and lasting memorials that commemorate their service to our Nation. The Cemetery receives visitors, holds ceremonies, and conducts committal services. Because of CNC’s special significance and attention, it receives from the public and media, strict adherence to the following specifications is essential.

GENERAL REQUIREMENTS

Completion Time: The Contracting Officer’s Representative (COR) shall call and schedule delivery time and dates. The government will notify the Contractor of the need for 50lb moisture-proof bagged fertilizer (turf grade, 24-0-12, 2% FE with 60% sulfur or polymer coated urea for slow release) 2 weeks before it needs to be delivered, unless otherwise requested by Cemetery due to an unforeseen weather emergency need.

Placement of Orders: The Government will order, and the Contractor will furnish, an amount of 2,800 moisture-proof 50lb bags of Fertilizer (turf grade, 24-0-12, 2% FE with 60% sulfur or polymer coated urea for slow release) annually. The Government anticipates it may need an additional 200 moisture-proof 50lb bags of Fertilizer during one, or all the ordering periods, so an Option for Increased Quantity is included for each year. The estimated quantity of Fertilizer indicated in the Price Schedule will not be needed all in one delivery. Fertilizer orders shall be placed on an “as-needed / as requested” basis in approximately 1,000 50lb bag increments on pallets—approximately three (3) deliveries annually. No fertilizer shall be delivered in bulk tote or pallet bags.

The Contractor must contact the COR at time of delivery to ensure proper placement of Fertilizer. Communication with the COR is strongly encouraged because burial activities at the Cemetery shall take precedence over deliveries. Work activity and noise cannot disturb Committal/Burial Services. Trucks are prohibited from passing through any Committal/Burial Service area during this period.

Upon delivery, all 50lb moisture-proof bags of Fertilizer will be inspected and may be rejected by COR if it fails to conform to any of the requirements of this contract.

RESPONSIBILITIES

The Contractor shall preserve and protect all structures, equipment, roads, and vegetation (such as trees, shrubs, & grass) on or adjacent to the delivery site, which is not to be removed and which does not interfere with the deliveries required under this contract. The Contractor will take extreme precaution when delivering and unloading pallets of 50lb moisture-proof bagged Fertilizer to not hit, damage, mark and/or knock any buildings/structures.

The Contractor shall protect from damage all existing improvements and utilities at or near the delivery site and on adjacent property of a third party. The Contractor shall immediately notify the COR of any such occurrence and repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the Contractor fails or refuses to repair the damage promptly, the Contracting Officer may have the necessary work performed and charge the cost to the Contractor.

Insurance, Licenses & Permits: The Contractor shall possess and maintain all necessary insurance, licenses, and permits required for contract performance. Contractor is responsible for any injury to himself/herself/themself, his/her/them employees, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by his/her/them employees’ fault or negligence. The Contractor is responsible for repair and/or replacement of any damaged turf, headstones, structures, and/or other property.

The Contractor shall maintain personal liability and property damage insurance coverage as required by the laws of the State of New York or in accordance with FAR 52.228-5 Insurance – Work on a Government Installation (Jan 1997) and the following limitations, whichever is more.

· Bodily Injury Liability coverage of at least $500,00 per occurrence.

· Property Damage Liability coverage of at least $100,000 per occurrence.

WORK HOURS

Hours Of Operation: Deliveries shall be made Monday through Friday, between the hours of 8:00 a.m. – 2:00 p.m., unless otherwise requested by Cemetery due to unforeseen weather emergency need.

National Holidays: Deliveries shall not be made on the eleven holidays observed by the Federal Government, unless emergency delivery requested. Unless otherwise specified, when a holiday falls on a Sunday, the following Monday shall be the legal holiday as observed by the Federal Government. When a holiday falls on a Saturday, the preceding Friday shall be observed as the legal holiday. The eleven holidays observed by the Federal Government are as follows:

Or any other day specifically declared by the President of the United States to be a National Holiday.

(End of Work Statement)