Sources Sought Notice DCM.pdf

Sources Sought Notice: 75H70426Q00030 OIT Clinical Data Mart Operations and Maintenance (CDM)

Title: OIT Clinical Data Mart Operations and Maintenance (CDM)

Agency: Indian Health Service

Issue Date: Friday June 26, 2026

Due Date: Monday July 13, 2026, no later than 2:00 p.m. EST

POCs: Responses must be submitted via email to Mario.Henriquez@ihs.gov and

Julie.Corbin@ihs.gov.

This Sources Sought Notice (SSN) is for market research and planning purposes only and shall not be construed as a solicitation or an obligation or commitment to issue a solicitation by the

Indian Health Service (IHS). It seeks information from the specific types of entities listed below to assess their capabilities in fulfilling the requirements set forth in this SSN. The information from this SSN will be used to determine the appropriate acquisition strategy and whether adequate competition exists within one or more pools, in accordance with the applicable regulations including Revolutionary FAR Overhaul (RFO) 19, HHSAR subpart 326.600, and

Indian Health Manual 5-1.

Responses to this SSN must identify whether they:

➢ Hold a GSA MAS contract;

➢ Hold a STARS III contract;

➢ Are 8(a) participant;

➢ Are Indian Small Business Economic Enterprise (ISBEE);

➢ Are ANC-owned or Tribal-owned;

➢ Meet other relevant socioeconomic categories.

The applicable primary NAICS code for this requirement is 541511 – Custom Computer

Programing Services. An organization that is not a small business under the applicable

NAICS code shall NOT submit a response to this notice. Contractors that hold a GSA MAS contract or a STARS III contract should identify the applicable contract number(s) in their response. Generic capability statements are not sufficient and may not be considered when assessing entity capabilities.

Background

The Data Mart program works with the Office of Clinical and Preventive Services (OCPS) for clinical programs/products, the Office of Public Health Support (OPHS) for Government

Performance Results Act (GPRA) performance measures and services supported by this contract and is managed by the Office of Information Technology (OIT). The program also uses the

National Data Warehouse (NDW) General Data Mart and Behavioral and Community exports to refresh its production data marts and work in conjunction with the National Patient Information

Reporting System (NPIRS).

The Data Mart Program supports several “data marts” for various Indian Health Service (IHS) programs. A data mart is an automated system that contains several core functions such as reporting, security, graphics and data refresh activities to satisfy a particular requirement. Data mart requirements are defined by the requesting program. Each data mart’s database structures, mailto:Mario.Henriquez@ihs.gov mailto:Julie.Corbin@ihs.gov data movement or data “refresh” processes, data validation, programming logic and code must be maintained and documented.

IHS also supports the Joint Commission approved performance measurements at approximately

19 sites. This program supports national hospital accreditation activities for both direct and tribally operated Joint Commission accredited hospitals.

Program offices supported include, but are not limited to, the following:

• Division of Diabetes and Treatment (DDTP)

• Division of Behavioral Health (DBH)

• Public Health Nursing (PHN)

• Division of Oral Health (DOH)

• Community Health Representatives (CHR)

• Health Education (HE)

• Office of Environmental Health and Engineering (OEHE)

• Office of Resource Access and Partnership (ORAP)

• Center for Disease Control (CDC)

• Division of Planning, Evaluation and Research (DPER), OPHS

• Division of Program Statistics (DPS), OPHS

• Division of Epidemiology and Disease Prevention (DEDP), OPHS

• Office of Finance and Accounting (OFA), IHS

• Assistant Secretary for Financial Resources (ASFR), HHS

• Assistant Secretary for Planning and Evaluation, (ASPE), HHS

• Numerous State Cancer Registries

• Various area offices for program specific projects

The purpose of this contract is for the contractor to provide support and maintenance (including minor enhancements) of existing data marts and any newly developed data marts created in the future; established firm-fixed pricing will exist at time of contract award. Modifications to the contract price for fixed price adjustments may be warranted depending on the extent of additional data marts added for operations and maintenance in the future.

Capability Statement/Submission Information

A response to this SSN will be in the form of a capability statement to demonstrate capability and experience in providing the required CDM services to achieve the objective of the PWS.

Please provide the following information to demonstrate capabilities:

Cover Page

Please provide a cover page to include:

1. Company Name

2. Business Designation pursuant to NAICS

3. UEI Number

4. Point of contact

5. Primary NAICS Code(s)

6. Existing federal contracting vehicle(s) numbers, as applicable (e.g. GSA MAS number, STARS III)

7. System for Award Management (SAM) registration status. Note, all respondents must be registered on the SAM located at http://www.sam.gov/ prior to any potential award.

Executive Summary

Provide a high-level overview of your services and include how it will benefit the Indian Health

Service.

Technical Area

Respondents are expected to provide the services using the labor categories described in the attached Performance Work Statement (PWS).

Corporate Experience

Interested vendors shall provide a summary of their corporate experience demonstrating their capability to perform work of similar scope, complexity, and magnitude. Responses should include relevant projects performed within the past five years, including a brief description of the work, contract type, period of performance, dollar value, and customer, and should address experience in the technical areas relevant to this requirement.

Response Instructions and Limitations

To assist the Government in an expeditious review of your capabilities, the capability statement should be organized as follows:

• Cover page

• Executive Summary

• Technical Areas in the order listed in the PWS

• Corporate Experience

Responders shall complete the IEE Representation Form in Attachment 2. Response shall reference the sources sought number 75H70426Q00030, CDM, and your company name in the email response header. Response will not be accepted after the due date. The maximum number of pages for this submission is ten (10) pages.

Disclaimer and Important Notes: This notice does not obligate the Government to award a contract. Any information provided by industry to the Government as a result of this SSN is strictly voluntary. Responses will not be returned. No entitlements to payment of direct or indirect costs or charges to the Government will arise as a result of contractor submission of responses, or the Government's use of such information or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization’s capabilities to perform the work.

Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation http://www.sam.gov/ may be published on a government GPE. However, responses to this Notice will not be considered adequate responses to any resultant solicitation.

Confidentiality. No classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).

Thank you for your interest in IHS programs.

ATTACHMENT 1 – PWS

ATTACHMENT 2 – IEE Representation Form