Sources Sought Notice - B10 Battery Rider Burnisher and Carpet Extractor 542 - 36C24426Q0403.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office 4 Commodities 1 3900 Woodland Ave Philadelphia, PA 19104

POINT OF CONTACT*

Contract Specialist McDaniel Brayboy III mcdaniel.brayboy@va.gov 916-841-7834

PLACE OF PERFORMANCE

1400 Blackhorse Hill Road

Coatesville PA

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

THIS IS NOT A SOLICITATION ANNOUNCEMENT. THIS IS A SOURCES SOUGHT NOTICE ONLY. This Sources Sought Notice is intended for information and planning purposes only at this time; and shall not be construed as a solicitation or as an obligation on the part of the Department of Veterans Affairs. Because this is a Sources Sought announcement, no evaluation letters and/or results will be issued to the respondents. No solicitation exists. Therefore, do not request a copy of a solicitation.

The Department of Veterans Affairs (VA), VISN 4, Network Contracting Office 4 (NCO 4), is seeking information and potential qualified sources capable of providing Brand Name or Equal Tennant B10 Battery Rider Burnisher & Carpet Extractors. The equipment will be delivered to the Coatesville VA Medical Center, located in Coatesville, PA 19320.

1. Contract Title – Brand Name or Equal (4) Walk Behind Carpet Extractor and (1) B10 Battery Rider Burnisher

2. Background. – The Coatesville VAMC, 1400 Blackhorse Hill Road, Coatesville, PA has a requirement for one (4) Walk Behind Carpet Extractor and (1) B10 Battery Rider Burnisher.

3. Scope. – The successful Contractor shall deliver to the Coatesville VAMC (4) Walk Behind Carpet Extractors and (1) B10 Battery Rider Burnisher. The (4) carpet extractors and (1) B10 Battery Rider Burnisher of brand name (Tennant) or equal to the specific salient characteristics listed below.

4. Salient Characteristics - (4) Walk Behind Carpet Extractor or equal

· Features: Electric Extractor Features Lift-Off Solution and Recovery Tanks for Easy Cleaning and Filling; Handle is Adjustable for Ease of Use and Folds Down for Storage; Noncorrosive Aluminum Scrub Head and Rotomolded Tanks for Durability, needs to have the ability to deep clean extraction at adjustable different carpet depths without tools and ease to operate and maintain with low-effort pull-back operation and Insta-Adjust ergonomic handle.

5. Salient Characteristics - B10 Battery Rider Burnisher or equal

Rotationally Molded Components: 10-year Parts: 36 months Battery: 12-months pro-rated Labor: 36 months Travel: 3 Months Hour Meter: 2500

· Machine Height: 55 in / 1397 mm

Features: An active HEPA dust control system, automated burnisher head lift for easy pad changes, a free-floating head that delivers uniform burning across a 24 in or 27 in path, with a pre-set battery charger to charge 435 Ah wet/lead acid batteries.

6. Performance Monitoring. All units purchased will be subject to an incoming inspection by Environmental Management Service to ensure the unit is functional and meet electrical safety standards as defined by the current edition of NFPA 99.

7. Security Requirements. No special security requirements are identified.

8. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI). There is no GFE or GFI anticipated with this contract.

9. Other Pertinent Information or Special Considerations.

10. Inspection and Acceptance Criteria. All units purchased will be subject to an incoming inspection by Environmental Management Service to ensure the units are functional and meet electrical safety standards as defined by the current edition of NFPA 99.

11. Risk Control – Contractor is responsible for providing all applicable training and protective equipment to protect Contractor’s employees.

12. Place of Performance. All work will be performed at Coatesville VAMC 1400 Black Horse Hill Road, Coatesville, PA 19320.

13. Period of Performance. Contractor will have 120 days from contract award to complete the installation.

14. Delivery Requirements: There are no special requirements. As previously noted, all units purchased will be subject to an incoming inspection by Environmental Management Service to ensure the units are functional and meet electrical safety standards as defined by the current edition of NFPA 99. The equipment shall be delivered and installed by the successful Contractor within 120 Days After Receipt of the Order (ARO).

Delivery shall be made to the Coatesville VAMC Warehouse located at 1400 Blackhorse Hill Road, Coatesville, PA during normal VA business hours. VA business hours are Monday through Friday from 8:00am – 4:00pm, excluding Federal Holidays.

Responses to this RFI should include company name, address, point of contact, phone number, and point of contact e-mail, DUNS Number, Cage Code, size of business pursuant to North American Industry Classification code (NAICS) 333310, Commercial and Service Industry Machinery Manufacturing. The Small Business Size Standard for this NAICS code is 1,000 employees.

Please answer the following questions:

1. Please indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Small Business (SB), Large Business, etc.)?

1. Is your company considered small under the NAICS code identified under this notice?

1. Are you the manufacturer, distributor, or an equivalent solution to the items being referenced above?

1. Is the product you are providing information about made by a small business manufacturer or a large business?

1. Is the product you are providing information about manufactured in the United States? If not, please provide the country where the unit is manufactured.

1. If you are a large business, do you have any designated distributors? If so, please provide their company name, telephone, point of Contact and size status (if available).

1. If you’re a small business and you are an authorized distributor/reseller for the items identified above or an equivalent solution, do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified?

1. If you intend to subcontract any work on this contract, what portion of the total cost will be self-performed/will be performed by your organization? Please provide estimated detailed percentage breakdowns related to subcontracted work and completion of job.

1. Does your company have an FSS contract with GSA or the NAC or are you a contract holder with any other federal contract? If so, please provide the contract number.

1. If you are an FSS GSA/NAC contract holder or other federal contract holder, are the items/solution you are providing information for available on your schedule/contract?

1. General pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate for any type of award.

1. Please submit your capabilities regarding the salient characteristics detailed above to establish capabilities for planning purposes.

1. Please review salient characteristics/statement of work (if applicable) and provide feedback or suggestions. If none, please reply as N/A.

1. Please provide your Unique Entity ID.

This Sources Sought Notice will be conducted in accordance with Federal Acquisition Regulation (FAR) Part 13. Telephone responses will not be accepted. Responses must be received via e-mail to mcdaniel.brayboy@va.gov no later than, 1:00 PM Eastern Standard Time (EST) on March 27, 2026. This notice will help the VA in determining available potential sources only. Do not contact VA Medical Center staff regarding this requirement, as they are not authorized to discuss this matter related to this procurement action. All questions will be addressed by the Contract Specialist, McDaniel Brayboy III.

All firms responding to this Sources Sought Notice are advised that their response is not a request for proposal, therefore will not be considered for a contract award.

If a solicitation is issued, information will be posted on the Contract Opportunities website for all qualified interested parties at a later date, and interested parties must respond to the solicitation to be considered for award. This notice does not commit the government to contract for any supplies or services. The government will not pay for any information or administrative cost incurred in response to this Source Sought Notice. Information will only be accepted in writing by e-mail to Contract Specialist, McDaniel Brayboy III at mcdaniel.brayboy@va.gov

DISCLAIMER

This Sources Sought Notice is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this notice that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this notice.

Sources Sought Notice