Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* Audio Visual System Upgrade Wilmington VA Medical Center

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 18711

SOLICITATION NUMBER* 36C24426Q0792

RESPONSE DATE/TIME/ZONE 07-21-2026 12:00 EASTERN TIME, NEW YORK,

USA

ARCHIVE 15 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* 5820

NAICS CODE* 541519

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office 4

Commodities 1

POINT OF CONTACT*

Contract Specialist

Theresa Murray theresa.murray@va.gov

PLACE OF PERFORMANCE

ADDRESS Wilmington VA Medical Center

Engineer Conference Room

Building 10

1601 Kirkwood Hwy

Wilmington, DE

POSTAL CODE 19805

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

This is Not a Solicitation Announcement. This is a Request for Information Only.

This Request for Information (RFI) is intended for information and planning purposes only at this time; and shall not be construed as a solicitation or as an obligation on the part of the Department of Veterans Affairs. Since this is Request for Information announcement, no evaluation letters and/or results will be issued to respondents. No solicitation exists. Therefore, do not request a copy of a solicitation.

The Department of Veterans Affairs VISN 4, Network Contracting Office 4 (NCO 4), is seeking information and potential qualified/verified Businesses capable of meeting requirement and salient characteristics below to provide the Wilmington Veterans Affairs Medical Center with Audio Visual Equipment Upgrade.

Statement of Need (SON)

Building 10 Audio Visual Upgrade Brand Name and Brand Name or Equal

1. INTRODUCTION/BACKGROUND: The Wilmington VA Medical

Center(WVAMC), located at 1601 Kirkwood Highway, Wilmington, DE, requires a technology upgrade to the Audio-Visual (AV) system located within Building 10, serving as the Alternate Command Center and Engineer Conference Room. The existing configuration includes an Extron-based AV infrastructure that is no longer sufficient to meet operational, conferencing, and situational awareness needs.

The selected contractor shall provide all required equipment, labor, installation, programming, integration, testing, and verification of full system functionality. No additional services beyond those itemized in this SON are required.

2. REQUIREMENTS: The upgraded system must seamlessly integrate with the currently installed Extron technology, ensuring continuity of operation and enhanced capability.

The selected contractor must be fully capable of servicing, integrating, and programming all components associated with the current and upgraded system infrastructure.

These characteristics define the minimum essential physical, functional, and performance attributes required. “Brand Name or Equal”.

Vendors must demonstrate, in writing, how each proposed item meets or exceeds these characteristics.

1. Conference Room Bar w/ Camera – BiAmp Parlé 2800 (Brand Name or

Equal) Quantity 1 Required Salient Characteristics:

Must be BiAmp Parlé 2800 or fully compatible component within the same manufacturer family.

Must include:

o Integrated 4K camera o Full-room microphone array o Integrated speakers

Camera must support auto-framing and conference-grade zoom.

Must be fully integrable with Extron switching and control systems.

Must support VA network security standards and admin-level device management.

2. HDBaseT Matrix Switch – Rylos 8x8 (Brand Name or Equal) Quantity 1 Required Salient Characteristics:

To qualify as “Equal,” equipment must meet all requirements below:

Minimum 8x8 matrix routing capability Support for 4K @ 60Hz, HDCP 2.2 HDBaseT Class A transmission (or equivalent), minimum 328 ft (100m) Front-panel and network-based control Seamless integration with Extron control system Fast source switching (< 2 sec) Must support future system expansion

3. 65” Commercial Display with Wall Mount – LG65COMM (Brand Name or

Equal) Quantity 1 Required Salient Characteristics:

Minimum 65-inch commercial-grade display Minimum 4K UHD resolution Must include VESA-compatible wall-mount brackets Minimum 350 nits brightness (preferred 400+) 24/7 or commercial operations rating HDMI input compatible with 4K 60Hz signals Must support extended display mode from system switcher

4. Labor – Commercial Install & Programing Labor – Engineering, Design, Install, Commissioning Required Salient Characteristics:

Contractor shall provide qualified AV technicians trained in Extron and BiAmp integration.

Labor shall include engineering design, cable routing, mounting, testing, and commissioning.

5. Miscellaneous Wires & Cables

Quantity 1 Required Salient Characteristics

All cabling must meet 4K 60Hz bandwidth requirement (HDMI, HDBaseT, or fiber as appropriate).

Must include any needed signal adapters, mounting hardware, network patch cables, and power supplies.

SYSTEM-LEVEL SALIENT CHARACTERISTICS (Applies to All Installed Equipment) System-wide Requirements:

o Screen Casting & Wireless Casting: Enables rapid, secure content sharing.

o Desktop Synchronization: Mirrors or extends workstation content.

o Touchpad/Panel Control: Provides intuitive access to presets and sources.

o Camera Integration: Supports conferencing and monitoring.

o Device Management: Allows secure admin-level controls.

o Multi-Display & Extended Display Support: Enhances situational awareness.

o 4K Video & Pro Audio I/O: Ensures clarity for mission-critical use.

o Modular Upgradability: Supports future component expansion.

o Uniform Interface: Reduces training burden.

o Secure Network Integration: Complies with VA IT standards.

3. DELIVERY AND MAJOR REQUIREMENTS: The Contractor/ Vendor must complete the following tasks to meet the needs of this acquisition:

Coordinating delivery with POC and / or facility.

Deliver equipment to:

Wilmington VA Medical Center, Engineer Conference Room, Building 10 1601 Kirkwood Hwy Wilmington, DE 19805

Upon delivery, the contractor/vendor agrees to work with facility personnel in order to:

Conduct a joint inventory of goods.

Contractor must be authorized to work with the following manufacturers and make them connect to work as one seamless solution:

Extron – This is the existing technology that will continued to be used BiAmp - leading provider of professional audiovisual solutions and also refers to the audio technique of using two amplifiers to drive different frequency ranges in a speaker system.

If the contractor cannot operate with both technologies, they will not be able to make the current equipment work with the displays.

Contractor shall provide a delivery and installation timeframe in their quote. Delivery should preferably occur within 30 days of award.

Responses to this RFI should include company name, address, point of contact, phone number, and point of contact e-mail, UEI Number, Cage Code, size of business pursuant to North American Industry Classification code (NAICS) 541519 Information Technology Value Added Resellers, The Small Business Size Standard for this NAICS code is 150 employees.

Please answer the following questions:

(1) Please indicate the size status and representations of your business in accordance with the NAICS code 541519, such as but not limited to: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Large Business, etc.)

(2) Is the required equipment available on a Federal Supply Schedule or Government Wide Acquisition Contract? If so, please include the schedule number.

(3) Are you the manufacturer, distributor, or an equivalent solution to the items being referenced above?

If not, provide additional information shown below. This is to confirm compliance with the non-manufacturer rule IAW 13 CFR 121.406(b) Nonmanufacturers.

• Does your company exceed 500 employees

• Primarily engaged in the retail or wholesale trade and normally sells the type of item being supplied;

• Take ownership or possession of the item(s) with its personnel, equipment or facilities in a manner consistent with industry practice;

• Provide the items of a small business

(4) If your company is a large business, do you have any authorized small business distributors? If so, please provide their company name, telephone, point of Contact and size status (if available).

(5) If your company is a small business and you are an authorized distributor/reseller for the items identified above or an equivalent solution, do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled;

modified?

(6) Is the item you are supplying made or manufactured in America? This is to ensure compliance with FAR 52.225-1 Buy American-Supplies.

(7) If you intend to subcontract any work on this contract, what portion of the total cost will be self-performed/will be performed by your organization? Please provide estimated detailed percentage breakdowns related to subcontracted work and completion of job.

(8) General pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate for any type of award.

(9) Please submit your capabilities in regard to the salient characteristics detailed above and any information pertaining to “equal to items” to establish capabilities for planning purposes?

(10) Please review salient characteristics/statement of work (if applicable) and provide feedback or suggestions. If none, please reply as N/A.

(11) Please provide your UEI number.

*** Submissions addressing number (10) should show clear, compelling and convincing*** evidence that all “equal to items" meet all the salient characteristics.

This RFI will be conducted in accordance with Federal Acquisition Regulation (FAR) Part 12. Telephone responses will not be accepted.

Responses must be received via email to Contract Specialist Theresa Murray at Theresa.Murray@va.gov no later than 12:00 PM Eastern Standard Time on July 21, 2026. This notice will help the VA in determining available potential sources only. Do not contact VA Medical Center staff regarding this requirement, as they are not authorized to discuss this matter related to this procurement action.

All firms responding to this Request for Information are advised that their response is not a request for proposal, therefore will not be considered for a contract award.

If a solicitation is issued, information will be posted on SAM.gov or appropriate government solicitation web site for all qualified interested parties at a later date and interested parties must respond to the solicitation to be considered for award. This notice does not commit the government to contract for any supplies or services. The government will not pay for any information or administrative cost incurred in response to this Request for Information. Information will only be accepted in writing via email.

DISCLAIMER

This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

End of Document