Sources Sought Notice_Arcadia Wet Well Rahabilitation_20 Mar 2026.pdf

SOURCES SOUGHT

FOR

Arcadia Wet Well Rehab, Arcadia Dam, Oklahoma

This is a SOURCES SOUGHT announcement; a market survey for information only, to be used for preliminary acquisition planning purposes. THIS IS NOT A SOLICITATION FOR PROPOSALS AND NO CONTRACT WILL BE AWARDED FROM THIS SOURCES SOUGHT SYNOPSIS. No reimbursement will be made for any costs associated with providing information in response to this Sources Sought announcement or any follow-up information requests. Respondents will be notified upon request following the sources sought evaluation results.

The U.S. Army Corps of Engineers (USACE) - Tulsa District (SWT) is conducting market research for an anticipated construction contract and intends to solicit proposals on or about August 2026. The type of set-aside decision(s) to be issued will depend upon the responses to this Sources Sought announcement and associated market research.

The work includes, but is not limited to, the following:

The work in the base bid includes the following:

1. Fabrication of two structural steel bulkheads

2. Removal and disposal of low flow inlet gate and low flow gate at the north wet well

3. Construction and installation of ductile cast iron low flow inlet and low flow gates and appurtenances in the north wet well.

4. Remove and replace all the angle H frames and structural bolts connecting H frame members and

H frames to the trash rack in trash rack assembly in both the north and south wet wells.

The work in the options includes removal and disposal of low flow inlet gate at the south wet well and construction and installation of ductile cast iron low flow inlet gate and low flow gates and appurtenances at the south wet well.

Additional option work includes removal and disposal of six wet well inlet gates and appurtenances at the north and south wet wells.

Option work also includes procurement and installation of six ductile cast iron inlet gates and appurtenances at the north and south wet wells.

The new gate system will be operationally equivalent to the existing equipment except as noted in the contract documents or approved by the Contracting Officer.

Government Property

The Government will provide no materials, equipment, or labor, other than for setting stoplogs and gate operation. The Contractor is only permitted to work on one gate at a time and must satisfactorily complete the acceptance trial operation for each gate before starting work on the next gate. This summary does not define a sequence of work; the Contractor must determine the sequence for the base bid and approved options in the Work Plan.

Work Requirements

The work requirements are summarized as follows:

There is one bulkhead available for use on the upstream side of inlet gates during the replacement of the gates. The size of the bulkhead is 3.42 feet x 4.42 feet. The bulkhead has been fabricated with ASTM A36 steel.

Provide two new bulkheads to supplement the existing ones as part of this contract. The size of the new bulkheads will be same as the existing one. New bulkheads will be fabricated from ASTM A709 steel.

Trash rack and existing monorail crane will be utilized to erect and keep the three bulkheads in place during gate replacements

Contractor may be required to utilize portable cranes to lift the existing gates to the surface and to lower the new gates to the platform below.

Both the Contractor and Government representatives must be on all clearances. Contractor personnel on any clearance must be onsite or available on call to arrive at the worksite within two hours. The Contractor must give the Government 48 hours’ notice of all planned changes in any clearance.

Contractor must contact the Contracting Officer for information regarding the reservoir elevation data.

Base bid will include procuring two new bulkheads and low inflow inlet gate and low flow gate. See Base Bid at the bottom of the document.

Specialized Experience Required

The contactor is required to have seven (7) years of relevant experience with projects involving replacement and or repair of hydraulic steel structures.

Project Specific Constraints and Challenges

The existing wet well inlet gates do not line up with the opening in the grating on the floor above. Due to this, the Government anticipates temporary work platforms to facilitate personnel action, material movement and gate replacement. The existing wet well inlet gates leak. Contractor is expected to fabricate the two new bulkheads and fabricate two new trash rack assemblies before installing the new wet well inlet gates.

The purpose of this Sources Sought is to gain knowledge of the interest, capabilities and relevant experience of all business size standards to provide the construction needed. The Government must ensure there is adequate interest and competition among the potential pool of responsible firms.

Interested Small Business, Section 8(a), Historically Underutilized Business Zones (HUBZone), Woman Owned Small Business (WOSB), Service-Disabled Veteran Owned Small Business (SDVOSB) and Large Businesses are highly encouraged to respond to this Sources Sought.

The North American Industrial Classification System (NAICS) Code for this procurement is 237990, Other Heavy and Civil Engineering, which has a size standard of $45M. Small Business firms are reminded under RFO 52.219-4(e)(3), that at least 15 percent of the cost of contract performance incurred for personnel shall be expended for employees of a similar concern.

Additionally, Small Businesses are reminded under RFO 52.219-14, Limitations on Subcontracting, that a firm will not pay more than 85% of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count toward the 85% subcontract amount that cannot be exceeded.

Large Businesses must comply with the RFO 52.219-9 by submitting a Small Business Subcontracting Plan should this action be solicited as Full and Open Competition, and an award is made to a large business firm.

Note that Firms must be registered in the System of Award Management (SAM) to be eligible for award of Government contracts.

Contractors responding to this Sources Sought must provide an Experience/Capabilities Statement (not to exceed 5 pages).

EXPERIENCE / CAPABILITIES STATEMENT CRITERIA:

1. The Experience/Capabilities Statement is limited to 5 pages and shall be submitted in PDF format with the following “example” file name convention: ACME_SS W912BV26RA000_EXP STATEMENT.

2. Provide Firm's name, address, point of contact, phone number, e-mail address and business CAGE Code, as well as Unique Entity Identifier (UEI).

3. Provide any general information about the Firm's Experience/Capabilities as they pertain to rehabilitation of wet wells.

4. Provide the Firm's Teaming Arrangement, Joint Venture and/or Mentor-Protege information, as applicable.

5. Provide up to three examples of projects performed within the past 3 years relevant to this Sources Sought. Include the customer agency/installation name, project title, project location, contract number, project description, contract amount and period of performance for each example project. If proposing as a Teaming Arrangement, Joint Venture and/or Mentor-Protégé, the three examples provided must be submitted as a team and not as separate firms.

Questions concerning this Sources Sought should be e-mailed to the Contract Specialist, Mr. Clinton J.

Yandell at clinton.j.yandell@usace.army.mil; phone number (918) 669-4920.

PERSONAL VISITS FOR THE PURPOSE OF DISCUSSING THIS SOURCES SOUGHT WILL

NOT BE ENTERTAINED.

Email your Experience/Capabilities statement to clinton.j.yandell@usace.army.mil.

NO HARDCOPY OR FACSIMILE SUBMISSIONS WILL BE ACCEPTED.

THIS SOURCES SOUGHT CLOSES ON 21 April 2026 at 2:00 PM CDT.

Place of Contract Performance: Arcadia Dam, Oklahoma