Sources Sought Notice and Questionnaire.docx

This is a Sources Sought Notice. This is NOT a solicitation for proposals, proposal abstracts, or quotations. The purpose of this notice is to obtain information regarding the availability and capability of all qualified sources to perform a potential requirement.

Services Required: The Department of Veterans Affairs (VA), Veterans Health Administration (VHA) Memphis VA Medical Center requires Community Based Outpatient Clinic (CBOC) Services be provided in a private hospital, office, or clinic environment to Veterans, primarily residing within the Tupelo, Mississippi coverage area. The counties served include Lee, Monroe, Union, Itawamba, Pontotoc, and Chickasaw in Mississippi.

A contract is currently in place for this location. It is anticipated that it will take approximately 4-6 months to award a new contract.

Purpose and Objectives: Your responses to the information requested will assist the Government in determining the appropriate acquisition method.

NAICS Code: 621498 and sized standard is $25.5 Million.

NOTE: Respondent claiming SDVOSB and VOSB status must be registered and CVE verified in VetBiz Registry https://www.va.gov/osdbu/. Additionally, all Offerors responding to a solicitation must have an active registration in the System for Award Management (SAM) at the time of proposal submission.

Project requirements: Primary Care Community Based Outpatient Clinic (CBOC): Offer both medical (physically onsite) and mental health care (physically onsite) and may offer support services such as pharmacy, laboratory, and x-ray as required herein below. Primary Care CBOCs are required to provide both primary care and mental health services. Specialty care not provided onsite, shall be available through referral or telehealth. To facilitate provision of TeleMental Health medicated care, the CBOC site will have one (1) room reserved exclusively for TeleMental Health treatment. A Primary care CBOC often provides home-based primary care (HBPC) and home telehealth to the population it serves to meet the primary care and mental health needs of Veterans who have difficulty accessing clinic-based care. These services may also use VA Video Connect to see their patients in the patient’s home. Primary care in VA includes both medical and mental health care services, as they are inseparable in providing personalized, proactive, patient-centered health care.

Enrollment: The CBOC currently serves approximately 44512 Veterans.

Performance Work Statement: See attached for a DRAFT Performance Work Statement.

Anticipated Period of Performance: Period of performance is projected to be for a base period of one (1) year with nine (9) one-year option periods but is subject to change.

SOURCES SOUGHT QUESTIONNAIRE

Company Name ___________________________________________

POC ___________________________________________

Phone Number ___________________________________________

Email Address ___________________________________________

UEI ___________________________________________

1. Is your firm considered a Small Business? The North American Industry Classification System (NAICS) code is tentatively 621498; the small business size standard for this NAICS code is $25.5 Million.

A size standard, which is usually stated in number of employees or average annual receipts, represents the largest size that a business (including its subsidiaries and affiliates) may be to remain classified as a small business for Small Business Administration and federal contracting programs. The definition of "small" varies by industry. Is your business considered any of the following?

[ ] yes [ ] no Service Disabled Veteran Owned Small Business (SDVOSB)**

[ ] yes [ ] no Veteran Owned Small Business (VOSB)**

[ ] yes [ ] no Historic Underutilized Business Zone (HUBZONE)

[ ] yes [ ] no Small Disadvantaged Business (SDB)

[ ] yes [ ] no Woman Owned Small Business (WOSB)

[ ] yes [ ] no Small Business (SB)

**If you responded ‘yes’ to SDVOSB or VOSB, submit a copy of your current Vendor Information Pages (VIP) Certificate.

2. Does your firm have an active registration in the System for Award Management (SAM)?

[ ] yes [ ] no

3. Have you provided Outpatient Clinic Services under NAICS 621498 to a Federal Agency in the past? If so, please list experience.

4. In your opinion, what are the risks associated with this effort? Comment on any current or potential technical, cost, schedule, or performance risks that you would like to make the Government aware of that concern CBOC Services and/or this requirement.

5. Provide any additional feedback that you feel is relevant (i.e., problems or any other issues experienced with similar contracts).

Note: Do not include proprietary, classified, confidential, or sensitive information in responses.

Please e-mail your questionnaire response with the above information to Angela Tucker (olivia.cloutier@va.gov) with the subject line "Sources Sought Notice: Tupelo CBOC” by 4:00 PM ET on December 5, 2025.

Disclaimer and Important Notes. This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization’s qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published to the System for Award Management. However, responses to this notice will not be considered adequate responses to a solicitation.

Confidentiality. No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).