Sources Sought Notice_AED Lease Agreement-20 June 2024_Final .pdf

W81K04-24-R-0030 20 June 2024

SUBJECT: Sources Sought Notice for the lease of Phillips HeartStart On-site Automated External Defibrillators (AEDs) in support of the United States Military Entrance Processing Command (USMEPCOM) Public Access Defibrillators (PAD) Program.

DISCLAIMER

“THIS SOURCES SOUGHT IS FOR INFORMATIONAL/MARKT RESEARCH PURPOSES

ONLY. THIS IS NOT A “REQUEST FOR QUOTE (RFQ), INVITATION FOR BID (IFB), OR

REQUEST FOR PROPOSAL (RFP). IT DOES NOT CONSTITUTE A SOLICITATION AND

SHALL NOT BE CONSTRUED AS A COMMITMENT BY THE GOVERNMENT. RESPONSES

IN ANY FORM ARE NOT OFFERS AND THE GOVERNMENT IS UNDER NO OBLIGATION TO

AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT. NO FUNDS ARE

AVAILABLE TO PAY FOR PREPARATION OF RESPONSES TO THIS ANNOUNCEMENT.

ANY INFORMATION SUBMITTED BY RESPONDENTS TO THIS NOTICE IS STRICTLY

VOLUNTARY. RESPONSES WILL NOT BE RETURNED TO THE RESPONDER. NOT

RESPONDING TO THIS NOTICE DOES NOT PRECLUDE PARTICIPATION IN ANY FUTURE

RFQ, IFB, OR RFP, IF ISSUED. IF A SOLICITATION IS RELEASED, IT WILL BE

SYNOPSIZED ON THE GOVERNMENT-WIDE POINT OF ENTRY (GPE). IT IS THE

RESPONSIBILITY OF POTENTIAL OFFERORS TO MONITOR THE GPE FOR ADDITIONAL

INFORMMATION PERTAINING TO THIS REQUIREMENT.”

INTRODUCTION/DESCRIPTION OF THE REQUIREMENT

The U.S. Army Health Contracting Activity (USAHCA) Health Readiness Contracting Office (HRCO) is issuing this Sources Sought Notice as a means of conducting market research to identify companies having an interest in and the capability to support the requirement for 70 leased Phillips HeartStart On-site AEDs, Manufacture Part Number M5066A;

861282 (brand name or equal).

The Salient characteristics includes the following:

Defibrillator:

AED On-site Defibrillator per location (70 total) with the following accessories:

o Slim Carry Case o Fast Response Kit o Defibrillator Cabinet – Basic o AED Wall Sign, red

Installation:

AED Wall Cabinet Hanging/Installation (Surface Mount Only) o Includes the installation of the AEDs fully assembled and rescue ready

Incidental Services/Maintenance:

AED Service/Maintenance and Tracking Program (Each 12-month coverage period includes on-site semi-annual service inspections & emergency service calls; All consumable & related parts included)

All routine service is performed on-site at each AED Location, and includes the following:

o Verify Operation of Visual Indicators and Voice Prompts o Examine AED Housing & Battery Well for Foreign Substances, Damage/Cracks, Etc.

o Examine Battery, Bent Pins, Discoloration, Energy Test Load, and

Expiration Date o Replacement of Lithium Battery Pack Per AED Prior to Expiration –

Included o Examine Electrode Pad Cables for Cracked, Damaged, Broken, or Bent

Connectors o Verify that Electrode Pad Package is Sealed, Not Damaged, and Not

Expired o Replacement of 2 Sets of Adult Electrode Pads Per AED Prior to

Expiration – Included o Replacement Fast Kit As Needed – Included o AED Wall Cabinet Inspection (Alarm Battery & Replacement, Alarm

Connections, Etc.)

o AED Software Upgrades (As Needed) New Guidelines & Mfr. Updates –

Included o Data Reporting/Service Reports (Serial #’s, Lot #’s, Expiration Dates, Etc.)

o Data Management/Reporting, Email Reminders, Tracking, &

Notifications o Post Event Service & Reporting - Data Retrieval Downloading & Service

(All service is initiated within One Hour of Notification by Client) o Replacement Adult Electrode Pads After Each Use – Included o Replacement Fast Kit After Each Use – Included o Replacement of Lithium Battery Pack After Each Use – Included (All service is initiated within One Hour of Notification by Client) o Loaner AED Provided if an Existing AED is Unserviceable o Replacement AED Provided if an Existing AED is Unserviceable due to a Recall

REQUIRED CAPABILITIES

The contractor shall provide 70 AEDs via a 12-month lease agreement. The Government will renew each 12-month lease agreement on an annual basis, as needed. The resultant contract will be for a period not to exceed five years. The contractor shall provide all required incidental services related to the purchase of the leased AEDs, to include personnel, transportation, equipment, and supplies necessary to deliver, install, and maintain the leased equipment. The leased equipment will support 67 Military Entrance Processing Stations (MEPS) locations, throughout the Continental United States and the USMEPCOM Headquarters.

See “Attachment 1: DRAFT Statement of Work” and “Exhibit B: MEPS Delivery Locations” for specific locations where the leased equipment is currently required.

RESPONSES

Respondents to this Sources Sought Notice are to describe your company’s interest and capability to perform the requirements summarized above in the introduction/description of the requirement and required capabilities. Responses are to contain (1) company name, (2) CAGE code, (4) Unique Entity Identifier (UEI), (4) mailing address, (5) primary point of contact information, to include telephone number and email address, and (6) all applicable size status under NAICS 532490. Responses should be formatted in Times New Roman font of not less than 10 pitch as either Microsoft Word (.doc) or Adobe Portable Document Format (.pdf) and should be limited to a maximum of five (5) pages. Proprietary/Competition Sensitive information (appropriately marked) will be protected from disclosure to the greatest extent practical, however it is preferred that respondents do not provide proprietary or otherwise restricted responses. No faxes, courier delivered, or telephone inquiries/submissions will be accepted.

The deadline for response to this request is no later than 2:00 PM, Eastern Daylight Time, 8 July 2024. All responses under this Sources Sought Notice must be e-mailed to the Contracting Specialist Ms. Lashondra Garcia at lashondra.n.garcia.civ@health.mil and/or Ms. Yvonne Camarce at yvonne.y.camarce.civ@health.mil.

ELIGIBILITY

The applicable NAICS code for this requirement is 532490, Other Commercial and Industrial Machinery and Equipment Rental and Leasing, with a Small Business Size Standard of $40M.

The Product Service Code is, Lease or Rental Of Equipment- Medical, Dental, And Veterinary Equipment And Supplies. Businesses of all sizes are encouraged to respond; however, each respondent must clearly identify their business size in their capabilities statement.

All questions must be submitted to the contract specialist identified above. The Government is not committed nor obligated to pay for the information provided, and no basis for claims against the Government shall arise as a result of a response to this Sources Sought Notice.