DRAFT STATEMENT OF WORK_AED Lease Agreement.pdf

STATEMENT OF WORK

AUTOMATED EXTERNAL DEFIBRILLATOR LEASE AGREEMENT IN SUPPORT OF THE

U.S. MILITARY ENTRANCE PROCESSING COMMAND

1. General Information. The United States Military Entrance Processing Command (USMEPCOM) has a recurring requirement for the lease of Phillips HeartStart Onsite Automated External Defibrillators (AED), Manufacture Part

Number (MPN) M5066A; 861282 (brand name or equal), for the USMEPCOM Public Access Defibrillators (PAD)

Program. The Government estimates that a minimum of 70 AEDs will be required on an annual basis. The leased equipment will support 67 Military Entrance Processing Stations (MEPS) locations, throughout the Continental

United States (CONUS) and the USMEPCOM Headquarters. See “Exhibit B: MEPS Delivery Locations” for specific locations where the leased equipment is currently required.

1.2 Scope of Work. The contractor shall provide automated external defibrillators via a 12-month lease agreement.

The Government will renew each 12-month lease agreement on an annual basis, as needed. The resultant contract will be for a period not to exceed five years. The contractor shall provide all required incidental services (hereinafter referred to as services) related to the purchase of the leased AEDs, to include personnel, transportation, equipment, and supplies necessary to deliver, install, and maintain the leased equipment.

1.3. The Contractor shall comply with all applicable laws, rules, and regulations, including those referenced in

Section 6 of the Statement of Work (SOW).

1.4. Safety Requirements. The Contractor shall maintain safety and health standards compliant with requirements of the Occupational Safety and Health Administration (OSHA).

1.5. Security Requirement. The Contractor shall be responsible for the security of all Government information.

Failure to safeguard any classified/privileged information that may involve the Contractor or the Contractor’s personnel or to which they may have access to may subject the Contractor and/or the Contractor’s employees to criminal liability under Title 18, section 793 and 7908 of the United States Code. Provisions of the Privacy Act also apply to all records and reports maintained by the Contractor. All programs and materials developed by the contractor at Government expense during this contract are the property of the Government.

1.5.1. Neither the Contractor nor any of its contract service providers (CSPs) shall disclose or cause to disseminate any information concerning operations of military activities. Such action(s) could result in violation of the contract, termination for cause, and possible legal actions.

1.5.2. All inquiries, comments or complaints arising from any matter observed, experienced, or learned of as a result of or in connection with the performance of this contract, the resolution of which may require the dissemination of official information, shall be directed to the Contract Monitor (CM)and the Contracting Officer

(KO).

1.5.3. The Contractor shall only conduct business with designated Government personnel identified as points of contact (POCs) for this requirement. Names of authorized personnel will be provided to the Contractor by the CM, in writing within seven days of contract award and updated as necessary throughout the contract period.

1.6. Policy for Reporting Incidents of Sexual Assault and Sexual Harassment under Sexual Assault Prevention and

Response Program (SHARP).

1.6.1. The contractor shall comply with USMEPCOM Policy Memorandum 6-26, USMEPCOM Policy

Memorandum 6-26, Sexual Harassment Assault Response and Prevention (SHARP) Program dated 3 August 2016.

The SHARP reporting requirements apply only to knowledge obtained by contractor personnel while performing services under this contract.

1.6.2. The contractor shall require all CSPs with knowledge of an incident of sexual assault or sexual harassment occurring on a Government facility, to include a Government leased facility, where the contractor is providing services under this contract, to report the incident to the contractor who shall immediately (within 24 hours of gaining knowledge) report the incident in writing to the government's CM. This reporting policy also applies to sexual assault incidents involving USMEPCOM personnel that occur on the contractor’s owned or leased facility under this contract. All incidents shall be reported whether they involve contractor personnel or Government personnel, or other individuals, when the incidents occur on a Government facility or a Government leased facility.

1.7. U.S. Federal Holidays: The contractor will be required to deliver and install the required supplies during the weekend and on one or more of the following federal holidays, if necessary:

New Year’s Day January 1st

Martin Luther King’s Birthday 3rd Monday in January

Presidents’ Day 3rd Monday in February

Memorial Day last Monday in May

Juneteenth Day June 19th

Independence Day July 4th

Labor Day 1st Monday in September

Columbus Day 2nd Monday in October

Veteran’s Day November 11th

Thanksgiving Day 4th Thursday in November

Christmas December 25th

1.8. Hours of Operation: The contractor is responsible for performing services under this contract during MEPS non-processing hours or when permitted to do so outside of these hours by the CM. If permitted to work during

MEPS processing hours the contractor shall not disrupt applicant processing. The contractor will not be provided access to the work area when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.9. Place of Performance: The work to be performed under this contract will be located at various MEPS locations throughout the CONUS. A map of the current MEPS locations can be found at http://www.mepcom.army.mil/battalions/index.html. See “Exhibit B: MEPS Delivery Locations” for specific locations where the leased equipment is currently required.

2. Definitions and Acronyms.

2.1. Definitions.

Contractor. The term as used in this contract refers to the prime.

Contracting Officer. A person with authority to enter, administer, or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

Contracting Monitor. A qualified technical representative recommended by Requiring Activity for designation by the Contracting Officer to a particular contract. This individual has authority to provide technical direction to the

Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

Quality Assurance. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

Quality Control. All necessary measures taken by the Contractor to assure that the quality of a product or service shall meet contract requirements.

Subcontractor. One that enters a subcontract and assumes some of the obligations of the primary Contractor.

2.2. Acronyms.

AED Automated External Defibrillator

AHA American Heart Association

CONUS Continental United States

CM Contract Monitor

CFR Code of Federal Regulations

CSP Contract Service Provider

CPR Cardiopulmonary Resuscitation

DoD Department of Defense

GPOC Government Point of Contact

KO Contracting Officer

MEPS Military Entrance Processing Station

OSHA Occupational Safety and Health Administration

PAD Public Access Defibrillators

POC Point of Contact

QA Quality Assurance

SHARP Sexual Harassment/Assault Response and Prevention

USMEPCOM United States Military Entrance Processing Command

3. Government Furnished Items and Responsibilities.

3.1. Government Facilities. The Government will provide access to each delivery location for the completion of the requirements of this contract. In addition, access to toilet facilities, electric power and water will be made available while services are being performed in support of this requirement.

3.2. Government Quality Assurance (QA). The KO will appoint a CM to periodically monitor, inspect and test the contractor’s work. The CM will evaluate the contractor’s work throughout the life of the contract. Inspections and tests are for the sole benefit of the Government and do not relieve the Contractor of responsibility for providing adequate quality control measures; for damage to or loss off material before acceptance by the Government; constitute or imply acceptance; nor affect the continuing rights of the Government after acceptance of the completed work.

3.3. Government Points of Contact. The Government will provide a list of all pertinent government points of contact and their contact information within seven days of issuance of a delivery order.

4. Contractor Furnished Items and Responsibilities:

4.1. The contractor shall provide all required personnel, transportation, incidental services related to the purchase of leased AEDs, equipment, and supplies necessary to deliver, install, and maintain the leased equipment in accordance with the terms and conditions of the resultant contract.

4.2. Quality Control Plan (QCP). The contractor shall maintain a complete Quality Control Plan that shall ensure the requirements of the contract are provided as specified. Within 30 days after contract award, three copies of a comprehensive written QCP shall be submitted to the CM via email and within five working days when changes are made thereafter.

4.3. SHARP. The contractor shall comply with USMEPCOM for Reporting Incidents of Sexual Assault and Sexual

Harassment under SHARP.

4.4. Within two business days after contract award, the contractor shall provide (via email to the KO and CM) contact information for two POCs within the contractor’s organization who will be responsible for the oversight of the resultant contract. Changes to the POC shall be provided (via email to the KO and CM) within one business day of the change.

5. Description of Work.

5.1. The contractor shall deliver and install the AED with all configured attachments to include but not limited to the storage cabinet, wall sign, battery, carrying case, fast response kit, and AED pads in accordance with the manufacturer’s guidelines.

5.2. The contractor shall perform all required service inspections and software upgrades in accordance with the manufacturer’s guidelines.

5.3. The contractor shall perform all routine maintenance services in accordance with the manufacturer’s guidelines.

5.4. The contractor shall repair or replace inoperable equipment within five business days of notification by the

Government. This includes equipment that is recalled.

5.5. The contractor shall replace all consumable and routine maintenance related parts for the AED, as required.

Includes but not limited to AED pads, fast kit, and batteries.

5.6. At a minimum, the contractor shall provide technical support via telephone 24 hours per day/7 days a week.

5.7. The contractor shall provide a physician’s prescription for the use of the PAD for each AED to include ongoing medical oversight direction, response planning, and local First Responder/EMS Notification and Communication.

5.8. The contractor shall ensure that the AED meets the most current American Heart Association (AHA)

Cardiopulmonary Resuscitation (CPR) guidelines throughout the life of the contract.

5.9. The contractor shall provide post event service & reporting for each AED.

6. ATTACHMENTS/ EXHIBITS LIST:

Solicitation Attachment 1: Philips HeartStart OnSite Defibrillators Salient Characteristics

Exhibit A: Reserved-Contractor’s Lease Agreement

Exhibit B: MEPS Delivery Locations

Exhibit C: Exclusion from Participation in Federal Health Care Programs (LEIE) (October 2015)

Exhibit D: Tobacco Free Medical Campus (TFMC)

Exhibit E: Non-Defense Health Agency (Non-DHA) Health Insurance Portability and Accountability Act (HIPAA)

Exhibit F: Sexual Harassment/Assault Response and Prevention (SHARP)