Sources Sought Notice-4-9-26.pdf

NIST-SSN-26-OSHE-03

F108/562112 – Hazardous Waste Collection, $47.0M

Primary POC: Robert Singman (robert.singman@nist.gov) Secondary POC:

Title: Disposal of Chemical Waste (Hazardous and Non-Hazardous) And Emergency Response Support Services at the National Institute of Standards and Technology – Gaithersburg and Department of Commerce Boulder Labs

BACKGROUND

***THIS IS A SOURCES SOUGHT NOTICE***

The National Institute of Standards and Technology (NIST) is an agency of the U.S. Department of Commerce (DoC). NIST is a physical science laboratory with facilities located primarily in Gaithersburg Maryland and the Department of Commerce Boulder Labs in Boulder Colorado.

The Department of Commerce Boulder Labs includes NIST, the National Oceanic and Atmospheric Administration (NOAA), National Telecommunications and Information Agency (NTIA), and General Services Administration (GSA). NIST’s mission is to promote U.S.

innovation and industrial competitiveness by advancing measurement science, standards, and technology in ways that enhance economic security and improve Americans quality of life.

The work on this contract will primarily focus on the NIST Gaithersburg, MD Site, the DoC Boulder Labs and one annual waste pickup at the NIST WWV/WWVB broadcast facility near Fort Collins, CO. The Gaithersburg site occupies almost 600 acres and includes over 60 Buildings and over 1000 research laboratories. The DOC Boulder Labs site occupies approximately 200 acres and includes 23 buildings. Some emergency response may be required at the NIST Gaithersburg, MD or Boulder, CO site.

NIST Gaithersburg is a large-quantity generator (LQG) of hazardous waste as designated by the U.S. Environmental Protection Agency (EPA) and the Maryland Department of the Environment. NIST Gaithersburg’s EPA Generator ID number is MD5131531811. The DoC Boulder Labs is a small quantity generator (SQG) with EPA Generator ID number CO9131505175. NIST WWV/WWVB is a very small quantity generator (VSQG) with EPA Generator ID number COR000220723. Waste from all sites includes a broad range of hazardous and non-hazardous wastes generated from research and facilities maintenance activities.

None of the NIST/DoC facilities own or operate an EPA permitted treatment, storage, disposal or recycling facility (TSDRF). NIST is not an EPA Part A or B Licensed Treatment, Storage or Disposal Facility (TSDF) or Facilities (TSDRF).

The Environmental Management Group (EMG) at NIST Gaithersburg and NIST Boulder Safety, Health and Environment Division (BSHED) Environmental Engineers are responsible for hazardous waste management. The NIST EMG requires a licensed/permitted contractor to:

• Pick up wastes from satellite accumulation areas or other points of generation on the NIST Gaithersburg Site and DoC Boulder Labs;

• Consolidate, pack and transport wastes;

• Perform the functions of treatment, storage, disposal and recycling of wastes at the contractor’s facilities in accordance with applicable local, state, federal codes, statutes, and regulations; and

• Perform emergency response services and other specialty services described in this statement of work (SOW).

APPLICABLE REGULATIONS AND NIST REQUIREMENTS

NIST requires strict compliance with all local, state [Maryland Department of the Environment- Code of Maryland Regulations (COMAR)], [Colorado Department of Public Health and Environment (CDPHE), Code of Colorado Regulations (CCR), including 6 CCR 1007-3] and federal [e.g., DOT, EPA, OSHA] regulations. The contractor shall obtain, maintain, and comply with all relevant, applicable, and appropriate regulations. In addition to the regulations discussed above, the Contractor shall comply with all NIST Safety and Environmental Programs including Chemical Waste Accumulation and Disposal at NIST Gaithersburg, the NIST Gaithersburg Hazardous Waste Contingency Plan and Chemical Waste Accumulation and Disposal at NIST Boulder.

The Contractor shall be familiar with the NIST Environmental Policy and the Objectives of the NIST Environmental Management System.

The Contractor shall comply with OSHA’s hazardous waste regulations promulgated under 29 CFR 1910.120 (Hazardous Waste Operations and Emergency Response).

The Contractor shall meet or exceed the requirements of Code of Federal Regulations (CFR) 49 Part § 387— Minimum Levels of Financial Responsibility for Motor Carriers, including but not limited to CFR 49 Part § 387.7—Financial Responsibility Required.

The Contractor must either an EPA Part A or B TSDRF. In addition, the contractor must have access to a Licensed Treatment, Storage or Disposal Facility (TSDF) or Facilities. The vendor must provide a plan to maintain access to the TSDF(s) across the entire period of performance and must have continuing access to the TSDF(s) to meet the NIST’s normal and emergency waste needs.

GENERAL DESCRIPTION OF WASTE GENERATED AT THE NIST

GAITHERSBURG, MARYLAND SITE

NIST’s typical chemical wastes include, but are not necessarily limited to:

• Chemicals used in cleanroom operations such as photoresists and developers;

• Halogenated hydrocarbons and derivatives such as Trichloroethylene, Dichloromethane, Chloroform, Chlorobenzene, and Tetrachloroethylene;

• Non-halogenated hydrocarbons and derivatives, such as Methanol, Ethanol, Acetone, Cyclohexane, Acetonitrile, Toluene, Benzene, and Tetrahydrofuran;

• Polychlorinated biphenyls (PCBs) including PCB fluorescent lighting ballasts, PCB containing chemicals, PCB contaminated transformer oils, PCB contaminated solvents;

• Degreasing solutions including, 1,1,1-Trichloroethene, acetone, mineral spirits and varsol;

• Electroplating wastes including Cobalt (II) chloride, Cobalt (II) sulfate, Chromium (II) chloride, Phosphoric acid, Boric acid, Nickel sulfamate, and Tin Fluoroborate;

• Inorganic Acids (concentrated, dilute and in mixtures) including Hydrochloric, Sulfuric, Hydrofluoric, Nitric, Perchloric, Chromic, Fluoroboric, and Hydrobromic;

• Inorganic Bases (concentrated, dilute and in mixtures), including Ammonium Hydroxide, Calcium Carbonate and Sodium Hydroxide;

• Organic Acids, including Acetic acid;

• Organic Bases, including Aniline, Tetramethyl ammonium hydroxide and

Dimethylamine;

• Mercury and mercury compounds including contaminated debris;

• Paint shop wastes, including mixtures of paint (water based, alcohol, or oil-based paints) with varsol, paint thinners, paint strippers, and paint pigments;

• Machining Coolant Mixtures and Grinding Coolant Mixtures;

• Machining Oils and Lubricants;

• Compressed Gas Cylinders that may contain non-regulated, regulated, hazardous, and/or acutely hazardous gasses;

• Used oils, including specification oils (vacuum pump oils, motor oils, transformer oils) and off-specification used oils, (contaminated vacuum pump oils, contaminated transformer oils, petroleum spill cleanup residues, clean-out from oil- water separators, spent Freon-chiller compressor oils);

• Lab pack chemicals, NIST user-generated chemicals and vendor supplied chemicals;

• Metals including lead, cadmium, sodium and potassium; and

• Other miscellaneous chemicals/articles, including recyclables, empty drums and containers, spent filters, and antifreeze.

TASKS/REQUIREMENTS

1. Chemical Waste Pick-ups, Packaging and Shipment The Contractor shall furnish all labor, materials, equipment, and transportation required to complete the following (tasks are further defined in items 2 through 14 below):

a. Picking up wastes from NIST Gaithersburg and DoC Boulder Labs satellite accumulation areas (SAAs) (primarily laboratories) on a weekly basis and transporting the wastes to Building 312 in a DOT approved enclosed box truck with a working lift gate (Gaithersburg) or in closed containers in secondary containment in a pickup truck, lift gate truck or box truck (Boulder). At least 1 chemist and 1 technician 2 times per week in Gaithersburg and 1 Chemist 2 times per week in Boulder.

b. Preparing an inventory of all waste (hazardous and nonhazardous) that are stored in Building 312 (Gaithersburg) or Building 43 (Boulder) that is updated and posted each day that waste is brought into the building.

c. Classifying, segregating, lab packing, consolidating, labeling and packaging wastes on the same day as the weekly pick-up (Gaithersburg). Lab packing may be delayed in Boulder if wastes are accumulated in cabinets with adequate storage space.

d. Loading and securing the wastes for transport.

e. Properly manifesting all wastes (The contractor shall maintain a waste generation log for all containers).

f. Transporting and properly disposing of acutely hazardous, hazardous, regulated and non-regulated (as defined in 40 CFR) waste from the NIST Gaithersburg, Maryland site, DoC Boulder Labs and NIST WWV/WWVB.

g. Providing the Contracting Officer’s Representative (COR) or alternate contracting officer representative (ACOR) with all completed manifests and certificates of destruction or recycling within regulatory specified time limits.

h. Maintaining access to a fleet of specialized vehicles capable of meeting NIST’s requirements specified in this SOW, including prompt access to emergency equipment sufficient to ensure compliance with the requirements of Section VII of this SOW.

i. Biological decontamination of property (i.e. office space, auditorium, laboratory, hallways, etc.). The Contractor shall read and follow manufacturer’s contact time instruction to treat/kill biological pathogens. Contractor shall choose products from the list of EPA-registered antimicrobial products appropriate for use against said pathogens such as Novel Coronavirus https://www.epa.gov/sites/production/files/2020- 03/documents/sars-cov-2-list_03-03-2020.pdf or from the list of Center for Biocide Chemistries https://www.americanchemistry.com/Novel-Coronavirus-Fighting-Products- List.pdf”

2. Lab Packs With regard to laboratory or lab-pack chemicals, the Contractor shall utilize packaging and handling methods which meet or exceed current EPA, OSHA, and DOT regulations, including hazard class segregation.

3. Disposal Documentation/Manifests The Contractor shall obtain and prepare all current, required documentation to legally transport, store, treat, recycle, and properly dispose of NIST waste (e.g., hazardous waste manifests, continuation sheets, waste analysis or characterization forms, profile sheets, profile addendums, land ban disposal restriction notification/certification forms, packing slips, permits, and licenses).

HOW TO RESPOND TO THIS NOTICE

In responding to this notice, please DO NOT PROVIDE PROPRIETARY INFORMATION.

Please include only the following information, readable in either Microsoft Word 365, Microsoft Excel 365, or .pdf format, in the response. Submit the response by email to the Primary Point of Contact and, if specified, to the Secondary Point of Contact listed at the bottom of this notice as soon as possible, and preferably before the closing date and time of this notice.

https://www.americanchemistry.com/Novel-Coronavirus-Fighting-Products-List.pdf https://www.americanchemistry.com/Novel-Coronavirus-Fighting-Products-List.pdf

• Provide the complete name of your company, address, name of contact for follow-up questions, their email, their phone number and, if your company has an active registration in https://sam.gov, your company’s Unique Entity ID (UEI).

• Details about what your company is capable of providing that meets or exceeds NIST’s minimum requirements.

• Whether your company is an authorized reseller of the product or service being cited and evidence of such authorization.

• Identify any aspects of the description of the requirements in the BACKGROUND section above that could be viewed as unduly restrictive or create unnecessary barriers that adversely affect your firm’s ability to fully participate in a procurement for such services and explain why. Please offer suggestions for how the requirements could be organized or structured to encourage the participation of small businesses.

• For the NAICS code o Indicate whether your company is (a) a small business or (b) other than small business. See the Table of Small Business Size Standards and the associated .pdf download file for small business size standards and additional information.

o If you believe the NAICS code listed in this notice is not the best NAICS code for the type of product addressed in this notice, identify an alternative NAICS code that you believe would be more appropriate for the planned procurement.

• If your firm has existing Federal Supply Schedule contract(s) or other contracts for products or services against which the Department may be able to place orders, identify the contract number(s) and other relevant information.

• Describe your firm’s experience (as a prime, subcontractor, or consultant) providing the products or services described in Background section.

• Provide any other information that you believe would be valuable for the Government to know as part of its market research for this requirement.

• Please let us know if you would like to engage to get a better understanding of the requirement or need additional information about the Government’s requirement for the products or services described in the Background section.

QUESTIONS REGARDING THIS NOTICE

Questions regarding this notice may be submitted via email to the Primary Point of Contact listed in this notice. Questions should be submitted so that they are received by 2:00 p.m. Eastern Time on April 13, 2026. Questions will be anonymized and answered via sources sought notice amendment following the question submission deadline.

https://sam.gov/

IMPORTANT NOTES

The information received in response to this notice will be reviewed and considered so that the NIST may appropriately solicit for its requirements in the near future.

This notice should not be construed as a commitment by the NIST to issue a solicitation or ultimately award a contract.

This notice is not a request for a quotation. Responses will not be considered as proposals or quotations.

No award will be made as a result of this notice.

NIST is not responsible for any costs incurred by the respondents to this notice.

NIST reserves the right to use information provided by respondents for any purpose deemed necessary and appropriate.

Thank you for taking the time to submit a response to this request!