Sources Sought Notice 4-2-26.pdf

THIS IS A SOURCES SOUGHT NOTICE ONLY. THIS IS NOT A REQUEST FOR

PROPOSAL. THERE WILL NOT BE A SOLICITATION, SPECIFICATIONS, OR

DRAWINGS AVAILABLE AT THIS TIME. NO CONTRACT WILL BE AWARDED FROM

THIS ANNOUNCEMENT, AND NO REIMBURSEMENT WILL BE MADE FOR ANY COSTS

ASSOCIATED WITH PROVIDING INFORMATION IN RESPONSE TO THIS NOTICE. THIS

NOTICE IS A MARKET RESEARCH TOOL USED TO OBTAIN INFORMATION ONLY AND

TO IDENTIFY CONTRACTORS WHO POSSESS THE CAPABILITIES, EXPERIENCE, AND

INTEREST TO PROVIDE SERVICES AS SPECIFIED BELOW. RESPONDENTS WILL NOT BE

NOTIFIED OF THE RESULTS OF THE EVALUATION.

This market research tool is being issued for information and planning purposes only and is not to be construed as a commitment by the Naval Facilities Engineering Systems Command (NAVFAC) Atlantic, implied or otherwise, to issue a solicitation or ultimately award a contract. No contract will be awarded from this announcement, and no reimbursement will be made for any costs associated with providing information in response to this notice. This notice is a market research tool used to obtain information only, and to identify contractors who possess the capabilities to provide the services as specified below. NAVFAC Atlantic is performing this market research to aid in the development of its acquisition approach. Upon review of industry response to this Sources Sought Synopsis, the Government will determine whether a set-aside acquisition in lieu of full and open competition is in the Government's best interest. Respondents will not be notified of the results of the evaluation.

The intent of this Sources Sought Notice is to identify potential sources capable of performing Construction Management Services (CMS) and Industry Analytics. The work will provide professional Program and Construction Management Services in support of NAVFAC programs at various locations in the United States. The primary objective is to provide professional and technical services to ensure that construction projects are managed in accordance with requirements, completed on schedule, within budget, and to the highest standards of quality and safety. In addition, this sources sought notice also requires programmatic management be provided.

Should a solicitation develop upon completion of market research, a Firm Fixed Price (FFP), Indefinite Delivery/Indefinite Quantity (ID/IQ) type contract is anticipated. The intended contract term will be for a 24-month base period with a potential of one (1), one-year option period, which cumulatively will not exceed thirty-six (36) months. The anticipated aggregate total of work to be issued over the life of the contract via task order shall not exceed the estimated maximum amount of $75 million.

The anticipated North American Industry Classification Standard (NAICS) code to be used for this project task order is 541990, All Other Professional, Scientific and Technical Services with a size standard of $19.5M. Potential vendors believing that the products/services identified under a different NAICS code to meet or exceed the salient characteristics identified within this sources sought notice are encouraged to respond with the applicable NAICS code and provide justification/reasoning for selection of that code.

NAVFAC Atlantic is searching the marketplace for companies that are capable of providing professional services which include provision of all labor, management, supervision, tools, materials, and all equipment necessary to perform the services listed below. The primary objective is to provide professional and technical services to ensure that construction projects are completed on schedule, within budget, and to the highest standards of quality and safety. Projects/programs to be supported including major programs throughout the United States. Anticipated services may include, but are not limited, to the following:

General Requirements

Contractor personnel shall provide expertise across various phases of construction delivery to include planning, design, and construction.

The contractor is responsible for determining the resources required to achieve deliverables.

The contractor should be prepared to be flexible and adapt to changing project needs. The contractor will provide regular progress reports detailing progress against deliverables, identified risks, and mitigation strategies.

Contractors shall provide oversight and administration of all Contractor staff and shall direct the efforts of contracted employees in response to specific task orders, work requirements, and administrative support.

Contractor shall make observations, perform investigations that may require supplemental, technical analysis, write factual reports and provide recommendations, including actionable deliverables for execution by a warranted contracting officer.

The contractor shall maintain the confidentiality of proprietary information whether the information was acquired during work pertaining to this contract, or as the result of working in proximity to such information. The contractor shall institute procedures to protect such information that are approved by the Contracting Officer and shall fully comply with the Government’s procedures for maintaining the confidentiality of proprietary information.

Contractors may be required to concurrently oversee, administer and manage multiple projects similar in nature and scope.

Service and Deliverable Descriptions

The Contractor shall perform the Services to the standard of an expert professional provider of program management and construction management services.

The contractor shall provide proactive advice and recommendations to assist the Government in all decision-making. The Contractor is responsible for the overall management and coordination of all project phases from planning through final acceptance, ensuring the Government receives a final, operational, and fully commissioned facility from the construction contractors.

All data deliverables shall be provided in a standardized, machine-readable format (e.g., CSV, structured Excel, .xer)

The Contractor is responsible for managing the facility turnover process and the subsequent Defects Liability Period. The Contractor is responsible for as-built documentation, warranties, and operations & maintenance manuals. The Contractor shall manage the Warranty Period.

The contractor shall provide all materials, equipment, instruments, supplies, and facilities as necessary to perform the program management and construction management services.

Security Clearance

Work under this contract is classified as Secret. The contractor must comply with all applicable Department of War (DoW) security regulations.

Contractor personnel are required to obtain and maintain SECRET level security clearances.

The contractor must demonstrate the ability to process and store SECRET-level information and possess an active Facility Clearance (FCL) at the SECRET level.

Common Access Cards (CACs) will be required for contractor employees that work on-site at Government facilities or require access to US Government IT systems.

Information And Cybersecurity Requirements

Should a solicitation and/or contract develop upon completion of market research, DFARS provision 252.204-7025 Notice of Cybersecurity Maturity Model Certification Level Requirements (NOV 2025) and clause 252.204-7021 Contractor Compliance with the Cybersecurity Maturity Model Certification Level Requirements will be included with anticipated Final Level 2 (Self).

Cybersecurity Maturity Model Certification (CMMC): The contractor shall comply with the Cybersecurity Maturity Model Certification (CMMC) program and obtain the CMMC level specified in this contract. It is the contractor's responsibility to ensure all systems that process, store, or transmit Federal Contract Information (FCI) or Controlled Unclassified Information (CUI) meet the required CMMC level for the duration of the contract. The contractor must also ensure that all subcontractors handling FCI or CUI comply with the applicable CMMC requirements. Compliance with the CMMC program is a condition of contract award and will be monitored throughout the period of performance.

Construction Management and Inspections

Provide site management and inspections to verify construction progress and ensure construction contractor compliance with contract documents, specifications (UFC & UFGS), approved shop drawings, safety regulations (OSHA & EM385-1-1) and quality control plans;

to identify deficiencies; and to verify corrective actions.

Establish and manage a secure, efficient, and compliant process for all construction contractor access to military installations, and ensure all administrative construction documentation is properly managed, controlled, and archived. The overarching goal is to protect installation security while supporting the smooth execution of construction activities

Perform constructability reviews on pre-award documents (RFPs, plans, specifications).

Review all post-award administrative paperwork (e.g., performance bonds, payment bonds, certificates of insurance) to ensure contract compliance.

Establish, manage, and audit a comprehensive document control system (electronic and physical) for all project files, ensuring version control and secure archiving in compliance with applicable standards.

Coordinate with project teams to gather, organize, and process all project close-out documentation for final archiving.

Establish a systemic process of on-site technical verification of construction activities to confirm all work and materials are in conformance with the project’s plans and specifications.

Confirm all plans, submittals, safety documents, and materials are approved and on-site before work begins.

Perform Independent Verification: Conduct random, independent tests and inspections to verify the contractor's quality control results.

Verify Final Documentation: Ensure all final test reports, certifications, and as-built drawings are accurately completed and maintained for project closeout.

Facilitate and document all project meetings.

Verify the implementation, effectiveness, and compliance of the Construction Contractor’s established safety program

Facilitate clear, consistent, and timely communication among all project stakeholders to ensure they are informed of progress, issues, and decisions. Serve as the primary technical point of contact for the Government.

Establish and manage a formal meeting structure, including Project Governance Board (PGB) and Project Control Group (PCG) meetings.

Review and recommend responses to all RFIs to efficiently manage and resolve questions or conflicts in the contract documents. Conduct detailed technical reviews to ensure proposed solutions are sound, compliant, and constructable. Coordinate the review process with all relevant parties (A/E, contractor, Government).

Review all submittals to ensure materials, equipment, and construction methods conform to contract documents, codes, and design intent. Review all submittal types: preconstruction, shop drawings, material/product data, samples, test reports, design data, certifications, O&M manuals, and closeout documents. Execute timely technical reviews of all submittals, delivering clear recommendations for disposition (e.g., approval, rejection with justification) to the COR within all contractual deadlines.

Environmental Services

The Contractor shall provide all necessary labor, materials, and expertise to perform comprehensive environmental support services for the duration of the construction project.

The objective is to ensure full compliance with all applicable federal, state, and local environmental laws, regulations, and permit requirements.

Required services include environmental planning, stormwater management, waste management, and the testing, oversight and handling of contaminated media.

The Contractor shall review the project-specific environmental protection plan (EPP) detailing the procedures and practices to be implemented to protect environmental resources during construction. The contractor is responsible for ensuring compliance with the EPP.

The Contractor shall provide professional advice and appropriate COA’s to the government to identify and properly manage any contaminated soil or groundwater encountered during construction activities.

Schedule Management / Change Control

Provide independent support services for project schedule management. The primary objective is to develop, maintain, and analyze project and program schedules to identify potential delays, assess the impact of changes, and proactively recommend corrective actions to ensure timely project completion.

Initial Review: Conduct a thorough review of the construction contractor’s proposed baseline schedule to verify it complies with all contract requirements, including format, level of detail, and logical ties.

Analyze schedule updates to confirm continued compliance with contract requirements.

Continuously monitor the project's critical path and near-critical path activities. Analyze and report on float trends to proactively identify and mitigate potential delays.

Time Impact Analysis: Review contractor-submitted schedules, Fragmentary Networks (FRAGNETs), and Time Impact Analyses (TIAs) associated with proposed modifications.

Provide detailed comments and an independent assessment of the schedule impact.

Provide comprehensive schedule analysis for government review of contractor-submitted equitable adjustments or claims. This includes a full review of FRAGNETs, TIAs, and any other relevant documentation to validate or contest the claimed time impacts.

Provide regular, comprehensive schedule analysis reports detailing the status of the project schedule, critical path progress, and the effectiveness of any implemented corrective actions.

Development and continuous maintenance of the Government's independent, authoritative Integrated Master Schedule. This IMS will serve as the official baseline for performance measurement and will be used to conduct comparative analysis against the construction contractor's schedules to identify and report on variances.

Course of Action (COA) "What-If" Scenarios: On-demand generation of schedule models demonstrating the potential time impacts of proposed changes, differing site conditions, or other events to support Government decision-making.

Schedule Analysis Report: A detailed written report provided for the baseline schedule, each monthly update, and any ad-hoc schedule submission. This report will include:

o An executive-level summary of findings.

o A comprehensive assessment of the schedule's completeness, accuracy, and compliance against the contract requirements.

o Identification of potential problems, analysis of the critical path, and an assessment of float.

o An evaluation of the construction contractor's adherence to required schedule performance metrics (e.g., schedule variance, critical path execution).

Cost Engineering and Change Management

Perform independent cost engineering and quantity surveying services throughout the project lifecycle. The primary objective is to provide expert analysis and deliverables for cost estimating, management, and change proposal evaluation. This ensures all project costs are fair and reasonable, proposed changes are technically sound and provide the best value, and the government's financial interests are well-controlled and protected

Develop detailed cost estimates for all project stages (e.g., order of magnitude, conceptual, IGEs, and change orders) in accordance with industry standards. Each estimate will include a detailed quantity takeoff, priced using current market data, and finalized with all applicable overhead, profit, and contingency before being delivered.

Technical Review & Evaluation: Perform a comprehensive technical review of construction contractor change proposals and claims. This includes a detailed analysis of the proposed scope, technical approach, resource allocation, and schedule feasibility to validate the proposed costs.

Cost and Schedule Risk Analysis (CSRA): Actively identify and analyze potential risks to the program's cost and schedule. This includes participating in formal CSRA workshops and ensuring that findings from CSRA reports are integrated into the Program Risk Management Plan.

Provide expert support to the Government negotiation team by providing detailed cost information, independent analysis, market research, and clear justification for the Government's position.

Commissioning

Provide independent commissioning inspection and verification for all building and control systems. Ensure all components meet the project's operational objectives, standards, and long-term functionality. This includes a dedicated Cybersecurity Commissioning (CyCx) effort to ensure control systems are secure and resilient.

Commissioning (Cx) Tasks o Review design documents, specifications, and equipment submittals to understand design intent.

o Develop detailed inspection checklists for all major equipment and systems.

o Attend all commissioning meetings to track project status and coordinate efforts.

o Physically verify that installed equipment matches approved submittals.

o Inspect installation quality, workmanship, labeling, and required maintenance clearances.

o Document all deficiencies and track them to resolution.

o Witness and document all contractor-led pre-functional checks and startup procedures.

o Formally witness and record results of all Functional Performance Tests (FPTs), verifying that system operations meet the design intent.

Cybersecurity Commissioning (CyCx) Tasks o Conduct a CyCx kickoff meeting to align stakeholders.

o Develop the formal Cyber Commissioning Plan.

o Analyze system criticality, define system boundaries, and tailor a baseline of security controls (e.g., from NIST SP 800-53).

o Ensure all required security controls are incorporated into the final project design and specifications.

o Verify the physical and technical implementation of all security controls (e.g., firewall rules, access controls, rack locks).

o Develop the formal System Security Plan (SSP).

o Conduct a full Security Control Assessment, including vulnerability scans and penetration testing, to validate control effectiveness.

o Document all findings, weaknesses, and vulnerabilities in a Security Assessment

Report (SAR) and a Plan of Action & Milestones (POAM).

o Compile the complete Authorization Package (containing the SSP, SAR, POAM, etc.).

o Submit the package to the Authorizing Official to obtain the Authorization to Operate

(ATO).

o Finalize all "as-built" documentation and operator training materials for a secure handover.

Program Management Support

Provide expert programmatic oversight and strategic support to ensure complex programs are successfully executed in alignment with organizational goals. Synthesize project-level data into strategic, enterprise-level insights and briefing materials for NAVFAC executive leadership and program stakeholders.

The focus is on proactive risk mitigation, schedule optimization, and providing actionable analysis to government leadership.

Serve as a technical and programmatic advisor to Government leadership providing high-level analysis, assessments, and recommendations on programmatic challenges and strategic initiatives. Provide strategic analysis and actionable recommendations on construction methods, quality assurance, and programmatic challenges to ensure project goals are met.

Conduct regular reviews of the program's Integrated Master Schedule (IMS) to analyze project interdependencies, de-conflict issues, and optimize sequencing. Identify risks to cost, schedule, or quality and provide written mitigation strategies.

Actively participate in key program meetings, workshops, and conferences to resolve concerns. Document discussions, decisions, and action items in formal meeting minutes to ensure clear communication and accountability.

Commissioning and Acceptance Oversight

Manage and oversee testing, commissioning, and acceptance for all projects. Verify and document that all systems are installed, tested, and perform in accordance with the contract documents, ensuring a smooth transition to the Government for beneficial use.

o Review the construction contractor's detailed Commissioning Plan and provide a formal written recommendation to the Government on its adequacy and completeness.

o Witness all pre-commissioning checks, start-up tests, and Functional Performance Tests (FPTs) and report on the contractor's compliance with the approved procedures and contract requirements.

o Assist the Government in the process of achieving Provisional Acceptance by participating in the pre-final inspection.

o Help compile the official project punch list by documenting observed deficiencies for Government review and validation.

o Provide a formal recommendation to the COR on whether the facility is ready for beneficial use by the Government.

o Support the Government in achieving Final Acceptance by monitoring the status of all punch list items.

o Review and report on the construction contractor's fulfillment of all final obligations, including training and documentation handover, to assist the Government in determining project completion.

Construction Project Risk Analysis

Provide expert risk analysis and management services, responsible for systematically identifying, assessing, and mitigating risks associated with project execution. The objective is to ensure the timely delivery of projects within scope and budget by proactively managing risks throughout the project lifecycle and providing data-driven, actionable recommendations to Government leadership.

o Proactively identify and analyze project risks through continuous review of schedule/performance trends, historical data, and collaboration with project stakeholders.

o Quantify and prioritize all identified risks based on their probability and impact, classifying them within a formal Risk Register.

o Conduct in-depth analysis to identify the root causes of schedule delays or productivity losses o Develop and recommend actionable risk mitigation and contingency plans for all high-priority risks.

o Continuously monitor the status of all identified risks and the effectiveness of implemented mitigation strategies.

o Provide regular, clear, and concise risk reporting to all levels of Government leadership, translating complex data into actionable insights and decisions.

The work to be performed under this potential contract will require the contractor to possess or be able to immediately obtain a Secret Facility Clearance and DD254 and will also require selected contractor personnel to possess DoD Secret security clearances. This work will require access to classified material up to and including the SECRET level. All final Assessment reports will be compiled at a SECRET level.

SUBMITTAL REQUIREMENTS: As permitted by FAR Part 10, it is requested that interested parties submit a brief capabilities statement package demonstrating the ability to perform the services listed above. The capability package must be complete and sufficiently detailed to allow the Government to determine the firm’s qualifications to perform the defined work. Please note that your submittal shall not exceed fifteen (15) single-sided pages. PAGES IN EXCESS OF THE FIFTEEN

(15) PAGE LIMIT WILL NOT BE CONSIDERED. Submit your completed responses no later than 2:00 P.M. local Norfolk, Virginia time on 09 April 2026 to the Contract Specialist, Jennifer McDonald, via email to jennifer.w.mcdonald2.civ@us.navy.mil. Identify in the subject line of your response: "N6247026R0018: Program Management Services”. The Government is not obligated to and will not pay for any information received from the potential sources as a result of this synopsis.

Information received as a result of this sources sought will become part of our market research to determine interest and capability of potential sources. The documentation shall address, at a minimum, the following:

COMPANY PROFILE to include: (1) Company’s full name and address; (2) Year the firm was established and number of employees; (3) names of two points of contact (including title, telephone and email addresses); (4) copy of any certifications (if 8(a) or HUBZone certified, provide the SBA Business Opportunity Specialist name and phone number assigned); identify the size status of your firm and identify any sub-categories of small business for which you qualify (i.e., WOSB, EDWOSB, SDB, VOSB, SDVOSB); and (5) indicate if the firm is registered in the System for Award Management (SAM) database (https://www.sam.gov/), including Unique Entity ID (UEI) and CAGE Code.

Include information on recent past projects that best illustrate your qualifications for performing the various services listed above. List up to three (3) contracts performed within the last five years that best illustrate your qualifications to perform the various services listed above.

Provide the following information for each project listed:

a. Contract Number and Project Title

b. Name of Contracting Activity

c. Administrative Contract Officer’s Name, current telephone number and email address

d. Contracting Officer’s Technical Representative or Primary Point of Contact, current telephone and email address

e. Contract type (e.g., cost plus, requirements, firm fixed-price, indefinite delivery/indefinite quantity, or combination)

f. Contract Period of Performance (start and completion date)

g. Basic contract award amount and final contract value

h. Summary of contract work

Also provide the following information:

1. Provide information and experience of key personnel demonstrating the ability to provide the types services listed in the primary tasks above.

2. Describe your firm's ability to process and store SECRET data. State whether your firm has previously been issued a DD Form 254 (Contract Security Classification Specification) and provide your current Facility Clearance (FCL) level.

2.1.State whether you currently have employees on staff with the requisite SECRET clearances to perform the work described.

2.2.Explain what procedures you would employ to ensure you provide personnel with active SECRET clearances for full performance of services at contract start.

2.3.Describe your firm’s capability to host meetings of government and contractor personnel at the SECRET level.

2.4.Provide the general location(s) of your company's facilities cleared for SECRET work, noting any capabilities for collaboration with NAVFAC Atlantic in the vicinity of Norfolk, VA.

2.5.Describe your firm’s ability to manage and work on multiple, simultaneous construction projects at various Service installations/bases across the United States.

The Relevant Experience must be complete and sufficiently detailed to allow for a determination of the firm's qualifications to perform the defined work. The Relevant Experience must be on 8 by 11-inch standard paper, single spaced, 12-point font minimum and limited to 15 single sided pages. The

Government reserves the right to request additional information as needed, from any and all respondents.

Information on whether or not your firm has previously obtained a Facility Clearance (DD254) and if you currently have the employees on staff with the requisite clearances to perform the work described herein.

Potential contractors believing that services identified under a different NAICS code can be provided that will meet or exceed the requirements identified within this sources sought notice are encouraged to respond. Please provide the applicable NAICS code and provide justification/reasoning for selection of that code.

Additional Information. If any, that the responders believe is relevant.

Answers to questions received about this sources sought announcement will be made available to all responders.

Questions or comments regarding this notice may be addressed in writing to Jennifer McDonald via email at jennifer.w.mcdonald2.civ@us.navy.mil.

RESPONSES ARE DUE NLT DAY, 09 APRIL 2026 NO LATER THAN 2:00 P.M.

NORFOLK, VIRGINIA LOCAL TIME. LATE RESPONSES WILL NOT BE ACCEPTED.

NOTE: THE GOVERNMENT RESERVES THE RIGHT TO CANCEL THIS ACQUISITION AT

ANY TIME. THE GOVERNMENT IS NOT RESPONSIBLE FOR ANY COSTS INCURRED IN

ORDER TO PARTICIPATE IN THIS PROCESS. ALL INFORMATION SUBMITTED IS AT THE

OFFEROR’S OWN EXPENSE. ANY RECOMMENDATIONS OR SUGGESTIONS PROVIDED

IN RESPONSE TO THIS NOTICE MAY BE UTILIZED WITHOUT ANY RESTRICTIONS

WHATSOEVER OR COST TO THE GOVERNMENT AND MAY BE INCLUDED IN ANY

RESULTANT SOLICITATION.

We appreciate your interest and thank you in advance for responding to this notice.