Sources Sought Notice 36C26026Q0885 Storage Tank.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661

POINT OF CONTACT*

Contracting Specialist Robyn Akins robyn.akins@va.gov

PLACE OF PERFORMANCE

77 Wainwright Drive

Walla Walla WA

ADDITIONAL INFORMATION

DESCRIPTION

THIS IS A SOURCES SOUGHT NOTICE ONLY. The purpose of this Sources Sought Notice is to obtain information regarding the availability and capability of all qualified sources to perform a potential requirement, and to gain knowledge of potential qualified Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Small Business Manufactures, other Small Businesses interested and capable of providing items requested, as well as any large business interested and capable. This REQUEST FOR INFORMATION/SOURCES SOUGHT NOTICE in support of the Jonathan M Wainwright Memorial VA Medical Center (Walla Walla), is for market research purposes and planning purposes only and is not to be construed as a commitment by the Government. The Government will not pay for information solicited. Respondents will not be notified of the results of the evaluation. Results will be used to determine set-aside.

The intended contract is a firm-fixed price service purchase.

Potential contractors shall provide, at a minimum, the following:

1) Company name, address, point of contact, phone number, e-mail address, and SAM.gov UEI number.

2) Anticipated North American Industry Classification System (NAICS) code is 237120. The largest a firm can be and still qualify as a small business for Federal Government programs is no more than $45.0 million. Please indicate whether you are a Small Business, SDVOSB, VOSB, Small Business Manufacturer, Other Small Business, or Large Business, and whether you are the manufacturer of the items listed below.

3) The Government is not obligated to, nor will it pay for or reimburse, and costs associated with responding to this sources sought notice. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. Notice to Potential Offers who provide goods or services to the United States Federal Government must be registered in the System Award Management (SAM located on the web at www.sam.gov) It is desirable that any Offeror to have completed their business Online Representations and Certifications Application in the System for Award Management (SAM).

It is the intent of the VA to use the information gathered for market research purposes only. If a formal solicitation is released it will be posted via Contracting Opportunities website located at SAM.gov of GSA eBuy.

DESCRIPTION OF THE REQUIREMENT:

The Department of Veterans Affairs is looking to obtain information on vendors who can provide the products as outlined below. This is an Unrestricted/Open Market request for Information/Sources Sought Notice.

Delivery Address:

Jonathan M Wainwright Memorial VA Medical Center 77 Wainwright Drive Walla Walla, WA 99362

STATEMENT OF WORK (SOW)

as of 09/July/2026

1. Contract Title. Underground Storage Tank Equipment Replacement and Repair

2. Background. The Jonathan M. Wainwright Memorial Veterans Affairs Medical Center (JMWMVAMC) requires contract personnel to perform underground storage tank equipment replacement. Currently, the Medical Center does not possess the necessary equipment, State of Washington certifications, or applicable licenses to carry out these services in accordance with Environmental Protection Agency (EPA) regulations (42 U.S. Code, Chapter 82, Subchapter IX) and Washington Department of Ecology standards (Washington Administrative Code, Chapters 173-360A).

3. Scope. The administration of this service contract shall be carried out exclusively by the contractor, with no involvement from Veterans Affairs personnel.

A) The Contractor shall supply all necessary labor and materials to install a new underground storage tank leak detection pipe sensor (L3) into the double-walled piping system of Generator Tank #1 (Building 76 – 6,500 gallons) at the facility. The existing sensor, which requires replacement, is currently in alarm status on the Veeder Root tank monitoring system.

B) The Contractor shall supply all necessary labor and materials to replace the underground storage tank fill line with an upgraded fill tube and an overfill flapper valve positioned at the bottom of the fill tube. The flapper valve will be designed to automatically shut off fuel flow when the tank reaches 95 percent capacity during refueling. Tank #11 is an 1,100-gallon double-walled steel tank located at Building 78 – Theater.

4. Specific Tasks. The Contractor shall install a 794380-208 VR TLS Sump Sensor at the Boiler Plant (Building 76, 6,500-gallon generator tank) within the double-walled piping system used to detect leaks in the underground storage tank piping. Currently, the L3 sensor has failed and is triggering alarms on the Veeder Root leak detection system; replacement is necessary to restore the system to normal operation. Additionally, to comply with regulatory requirements, a new drop tube (fuel fill tube) equipped with an automatic flapper valve (71SO-410C OPW Vapor Tight Overfill Valve) must be installed at the 1,100-gallon generator tank (Tank #11) at Building 78, the theater. This tank currently lacks the required overfill protection mandated by underground storage tank regulations.

5. Performance Monitoring (if applicable).

Performance monitoring will be carried out during the installation of the underground storage tank equipment. Following the installation of the new sensor, the Level 3 sensor on the Veeder Root leak detection system will cease to generate alarms. Regarding overfill protection, the contractor will provide test results demonstrating that the automatic shutoff valve closes when the tank reaches 95% of its capacity.

6. Security Requirements.

Contractor employees will not have access to VA sensitive or computer information and will only require access to the Veeder Root System at Building 76, Boiler Plant. All contractor personnel will be accompanied by VA personnel while on VA facilities. No background investigation is required.

7. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI). The government will not provide any Government Furnished Equipment (GFE) during the performance period.

8. Other Pertinent Information or Special Considerations. No additional relevant information or special considerations are expected to be required during the contract period.

a. Identification of Possible Follow-on Work. No additional work will be contracted or performed beyond the specified period of performance.

9. Risk Control.

No flammable or spark-producing materials, nor open flames, are permitted near the underground storage tank or its components during the contractor’s work. Smoking is prohibited throughout the entire facility.

10. Place of Performance.

Walla Walla, WA 99362

11. Period of Performance.

A date and time convenient for both the facility and the Contractor will be scheduled to conduct the work.

12. Delivery Schedule. The work will be completed on the date and time agreed to by the facility and the Contractor.

Sources Sought Notice