Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* Inspect & Test the Electrical Power Distribution System

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 80111

SOLICITATION NUMBER* 36C25926Q0848

RESPONSE DATE/TIME/ZONE 09-14-2026 10:00 MOUNTAIN TIME, DENVER, USA

ARCHIVE 30 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* Z1DA

NAICS CODE* 238210

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

POINT OF CONTACT*

Contracting Officer Mark Holland Mark.Holland@VA.gov 303-712-5828 N/A N/A

PLACE OF PERFORMANCE

ADDRESS Department of Veteran Affairs Muskogee VA Medical Center 1011 Honor Heights Dr

Muskogee OK

POSTAL CODE 73104

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov/eastern-oklahoma-health-care/locations/ja

URL DESCRIPTION Muskogee NA Medical Center AGENCY CONTACT’S EMAIL ADDRESS Mark.Holland@va.gov EMAIL DESCRIPTION Mark Holland

DESCRIPTION

The Department of Veterans Affairs, Veterans Health Administration (VHA), Network Contracting Office 19 (NCO 19) is conducting a market survey and is seeking potential sources for construction services to include the Inspection, testing, and repair of the electrical power distribution system at the Muskogee Oklahoma VA Medical Center. This Sources Sought Notice is issued for information and planning purposes only. This is not a solicitation or a request for proposal and shall not be construed as an obligation or commitment by the Government. An award will not be made on any offers submitted in response to this notice, and it shall not be implied the Government is committed to providing any solicitation or award following this notice. The Government will not pay for any information received in response to this request, nor will the Government compensate a respondent for any costs incurred in developing the information provided.

Responses shall be submitted to Mark.Holland@va.gov by 1000am MST on Monday, September 14th, 2026.

This notice is intended strictly for market research. The purpose of this Sources Sought Notice is to determine interest and capability of potential qualified sources of supply and determine the socioeconomic size classification of the supplier and manufacturer of the end item.

Interested companies shall provide, at a minimum, the following information with their response;

• Company Name and Address:

• Point of Contact (POC) o Name:

o Email Address:

o Phone Number:

• Sam UEI Number:

The anticipated North American Industry Classification System (NAICS) code is 238210 – Electrical Contractors and Other Wiring Installation Contractors. Mark if your firm is eligible for participation in one of the following small business programs. If so, please indicate the program:

[ ] yes [ ] no - Small Business (SB) [ ] yes [ ] no - HUBZone [ ] yes [ ] no - Small Business 8(a) [ ] yes [ ] no - Small Disadvantaged Business (SDB) [ ] yes [ ] no - Women-Owned (WO) Small Business [ ] yes [ ] no - Service Disabled Veteran Owned Small Business (SDVOSB) [ ] yes [ ] no - Veteran Owned Small Business (VOSB) [ ] yes [ ] no - Large Business [ ] yes [ ] no - Other (please specify)

Please answer the following questions:

[ ] yes [ ] no - Annual revenue is under $19 million (for NAICS 238210, must be verifiable through the System for Award Management)

[ ] yes [ ] no -Able to perform 50% or more of the identified scope.

In addition to providing the information requested above, responding companies are encouraged to include any relevant information (specifications, cut sheets, brochures, capability statement, past experience etc.) to confirm the company’s ability to meet the requirements outlined in this request.

mailto:Mark.Holland@va.gov

Responses to this notice are not offers and cannot be accepted by the U.S. Government to form a binding contract or agreement. This notice shall not be construed as a commitment by the Government to issue a solicitation, or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued.

Inspect & Test Electrical Power Distribution System

JACK C. MONTGOMERY VAMC – MUSKOGEE OK

Background:

The Eastern Oklahoma VA Healthcare System has a requirement for inspection, testing, maintenance, and/or calibration of the Electrical Power Distribution System and all its components at the medical facility complex, approximately 889,161 square feet. The voltages of connected loads include 480 V, 277 V, 208V and 120 V. The distribution voltage is 12.47 KV.

Scope of Work:

Electrical Systems and Equipment to be inspected, tested or exercised, and preventive maintenance accomplished to meet the VA Directive 1028 and NFPA 70E requirements.

1. Transformers must be cleaned exteriorly, inspected for signs of overheating with infra-red thermal detecting equipment, and inspected for any damage to the housing, connection points, or insulation.

2. Liquid cooled transformers must have the cooling liquid tested and replaced, when tests indicate that the liquid no longer meets manufacturer’s specification. The liquid must be re-filled to meet the manufacturer’s specification.

3. Dry type transformers must be thoroughly cleaned exteriorly and inspected for overheating with infra-red thermal detecting equipment.

4. Electrical equipment (including, but not limited to switchgears, switchboards, distribution panels, motor control centers, and all related components) is inspected, tested, maintained, or calibrated every 36 months, and all work must be documented.

a. Use lint-free rags to clean conductors, contact points between the circuit breakers and main buss bars, buss bars and interior of the electrical equipment.

Use a vacuum cleaner to remove large debris; compressed air is not to be used for this purpose. Visually inspect for signs of overheating, misaligned contacts, damaged insulation, or lose lugs.

b. Lubricate all moving parts with manufacturer’s approved lubricants.

c. Test and exercise circuit breakers located in switchgears, switchboard, and distribution panels to ensure operation under overload, and short circuit conditions.

d. Test ground fault protection devices for proper function if they are installed in the Facility Electrical Power System.

e. Inspect and tighten ground connections. Test ground resistance for the entire facility grounding system. Any method of ground resistance must be considered acceptable if it can verify continuity and quantify the impedance to ground, to include but not limited to fall-of-potential, induced frequency and clamp on testing. If initial tests indicate a problem or concern (e.g., ground resistance greater than 25 ohms), a more detailed test must be performed using fall-of-potential or 3-point test. Where installed, the lightning protection system must be inspected and tested for continuity to ground, ground resistance and certification in accordance with Underwriters Laboratory (UL) standard 96

f. Identify the hot spots in the electrical equipment by using infra-red thermal detecting equipment. Tighten problem connections to meet equipment manufacturers’ specification using a torque wrench or other approved devices.

g. Calibrate and maintain adjustable protective relays.

h. Test all control systems equipment for proper operation after maintenance is performed and before placing them back in normal service.

5. Ground Fault Circuit Interrupters (GFCI). Code and standards require that GFCIs (receptacles or overcurrent protective devices (e.g., circuit breakers)) be tested per manufacturer’s instruction. Testing of such should be performed accordingly. However, if the sheer volume of GFCIs present an unreasonable burden for testing to the frequency recommended by the manufacturer (which is typically monthly), the VA medical facility Director may approve a testing plan by which each GFCI is tested at less frequent intervals; in no case will each GFCI have a documented test less than once per year.

a. Testing results must be documented in the Engineering Office and be available for inspection.

b. Self-Testing GFCI Receptacles are considered an acceptable form of periodic testing for the purpose of this directive, as allowed by the manufacturer.

Documentation that the receptacles are self-testing must be maintained and available for inspection.

Testing shall include but not limited to:

1. Building 1

a. Room 1B256

i. Breaker ID# EE37755

ii. FDP Breaker ID# EE37755

iii. ASG Breaker ID# EE37757

iv. FSG Breaker ID# EE37758

v. ATS C1 Breaker ID# EE37762

vi. ATS-EQ1 ID# E37763

vii. G1A Breaker ID# EE37766

viii. ABEDP Breaker ID# EE37767

ix. ABEQ Breaker ID# EE37768

b. 1B27

i. Panel ABGA ID# EE1982

ii. Panel ABGB ID# EE1981

c. 3C01

i. Panel DISCONNECT ID# EE807

ii. Panel ID# EE7226

iii. Panel ID# EE7819

iv. Panel ID# EE7820

v. Panel ID# EE281194

vi. Panel ID# EE31780

vii. Panel ID# EE55097

viii. Panel HWP # Disconnect

ix. Panel HWP #2 Disconnect

x. Panel IEF-1

xi. Panel IEF-3

xii. Panel MC2

d. 4C01

i. AHU-OR

e. 5B57

i. Panel AB4A

ii. Panel AB4B

iii. Panel AB4E

f. 238

i. Panel ABIA ID# EE1987

ii. Panel ABIB ID# EE7819

iii. Panel ABIE

iv. Panel FC2 ID# EE12672

g. 343

i. Panel AB2A ID# EE51475

ii. Panel AB2B ID# EE1991

iii. Panel AB2E ID# EE57018

h. 441

i. Panel AB3A

ii. Panel AB3B ID# EE1996

iii. Panel AB3E

i. 601

i. Panel ABPHB ID# EE12605

ii. Panel ABPHE ID# EE12604

iii. Panel A-Wing EF ID# EE12558

iv. Panel Disconnect ID# EE12552

v. Panel Disconnect ID# EE12553

vi. Panel Disconnect ID# EE12556

vii. EXH Fan #1

j. ROOF

i. Roof LEVEL - Disconnect

2. Building 53

a. 1A107

i. Panel ELC1C ID# EE15795

ii. Panel H1C ID# EE15795

iii. Panel L1C_SECT1 ID# EE15803

iv. Panel L1C_SECT2 ID# EE15802

b. 1C100

i. Panel ID# EE15735

ii. Panel ECH1A ID# EE16045

iii. Panel ECL1A ID# EE16044

iv. Panel EQAH1

v. Panel ID# EE15735

vi. Panel EQAL1 ID# EE16049

vii. Panel H1A ID# EE16047

viii. Panel L1A ID# EE16048

c. 1C200

i. Panel DP-2 ID# EE16037

ii. Panel ECH1B ID# EE16038

iii. Panel ECL1B ID# EE16039

iv. Panel ELH1B ID# EE16041

v. Panel H1B ID# EE16042

vi. Panel LIB SEC 2

vii. Panel LIB ID# EE16043

d. 1D138

i. Panel ECL1E ID# EE17690

ii. Panel L1E_SECT1 ID# EE17692

iii. Panel LE1_SECT2 ID# EE17691

e. 3A-107

i. Panel ECL3C ID# EE15809

ii. Panel ELL3C ID# EE15812

iii. Panel H3C ID# EE15810

iv. Panel L3C ID# EE15807

v. Panel LC ID# EE15808

f. 3B114

i. Panel ECL3D ID# EE15811

ii. Panel L3D ID# EE15814

g. 3C-100A

i. Panel 53AHU-3W ID# EE15737

ii. Panel ECH3A ID# EE15815

iii. Panel ECL3A ID# EE15818

iv. Panel ELH3A ID# EE15816

v. Panel H3A ID# EE15813

vi. Panel L3A ID# EE15985

h. 3C-108

i. Panel 53AHU-3E ID# EE15736

ii. Panel ECH3B ID# EE15822

iii. Panel ECL3B ID# EE15821

iv. Panel ELH3B ID# EE15819

v. Panel H3B ID# EE15820

vi. Panel L3B ID# EE15823

i. 3D-14

i. Panel ECL3E ID# EE15827

ii. Panel L3E1 ID# EE15824

iii. Panel L3E1_SEC-VAH ID# EE15825

iv. Panel L3E2 ID# EE15826

j. 4A-107

i. Panel ECL4C ID# EE15829

ii. Panel H4C ID# EE15830

iii. Panel L4CID# EE15828

k. 4B-17

i. Panel ECL4D ID# EE15834

ii. Panel L4D_SECT1 ID# EE15831

iii. Panel L4D_SEC2 ID# EE15832

l. 4C-100A

i. Panel 53AHU-4E ID# EE15738

ii. Panel ECH4V ID# EE15841

iii. Panel ECL4B ID# EE15844

iv. Panel ELH4B ID# EE15842

v. Panel H4B ID# EE15839

vi. Panel L4B_SECT1 ID# EE15840

vii. Panel L4B_SECT2 ID# EE15837

m. 4C-108

i. Panel 53AHU-4E ID# EE15738

ii. Panel ECH4B ID# EE15841

iii. Panel ECL4B ID# EE15844

iv. Panel ECH4B ID# EE15842

v. Panel H4BID# EE15839

vi. Panel L4B_SECT1 ID# EE15840

vii. Panel L4B_SECT2 ID# EE15837

n. 4D-118

i. Panel ECL4E ID# EE15845

ii. Panel L4E_SECT2 ID# EE15846

iii. Panel L4E_SECT2 ID# EE15843

o. 5A-10

i. Panel ECL5C ID# EE15848

ii. Panel H5C ID# EE15847

iii. Panel L5C ID# EE15858

p. 5A-117

i. Panel ECL5D ID# EE15849

ii. Panel L5D_SECT1 ID# EE15850

iii. Panel L5D_SECT2 ID# EE15857

q. 5C-100

i. Panel 53AHU-5W ID# EE15741

ii. Panel ACH5E ID# EE15864

iii. Panel ECL5A ID# EE15864

iv. Panel ELH5A ID# EE15861

v. Panel H5A ID# EE15862

vi. Panel L5A_SECT1 ID# EE15859

vii. Panel L5A_SECT2 ID# EE15860

r. 5C-108

i. Panel 53AHU-5E ID# EE15740

ii. Panel ECH5B ID# EE15867

iii. Panel ECL5B ID# EE15871

iv. Panel ELH5B ID# EE15868

v. Panel H5B ID# EE15865

vi. Panel L5B_SECT1 ID# EE15866

vii. Panel L5B_SECT2 ID# EE15869

3. Building 54

i. Panel ATS SC BAY#2

ii. Panel ATS-SB1

iii. Panel ATS-SB2

iv. Panel ATS-SB3

v. Panel FEEDER 52-5B ID# EE12392

vi. Panel FEEDER 52-7B ID# EE12394

vii. Panel FEEDER 52-8B ID# EE12395

viii. Panel FEEDER52-9B ID# EE12396

ix. Panel MAIN BREAKER ID# EE12388

4. Building 56

a. CONTROL ROOM

i. Panel EF-2 ID# EE17096

ii. Panel EUH-3 ID# EE17099

iii. Panel ELHG ID# EE17106

iv. Panel ELLG ID# EE17103

v. Panel EQHG ID# EE17104

vi. Panel EQLG ID# EE17102

vii. Panel HG ID# EE17101

viii. Panel LG ID# EE17100

b. GEN ROOM

i. Panel EF-1ID# EE17098

ii. Panel EUH-1 ID# EE17095

iii. Panel EUH-2 ID# EE17097

5. Building 59T

i. Panel 59 t

6. Building 62 (NEW BUILDING LESS THAN 5-YEAR-OLD)

7. Building 46

i. Panel EPP ID# EE37663

ii. Panel GEN 46A CB

iii. Panel GEN 46B CB

8. Building 50

i. Panel 18-8 Disconnect

ii. Panel 18EGDP ID# EE26640

iii. Panel 18ELSDP ID# EE27581

iv. Panel 18EQDP ID# EE26568

v. Panel 18MDPSEC-1

vi. Panel 18MDPSEC-2

vii. Panel 18N ID# EE26642

viii. Panel ATS-18EQ ID# EE26570

ix. Panel ATS-18LS ID# EE26569

9. Building 52

a. 1F52

i. Panel LCT RT ID# EE12440

ii. Panel HCT ID# EE12441

iii. Panel DP-1C ID# EE12442

iv. Panel LCT LT ID# EE12443

v. Panel SWITCH ID# EE12444

vi. Panel SWITCH ID# EE12445

vii. Panel SWITCH ID# EE12446

viii. Panel L52 ID# EE12502

ix. Panel EQLCP ID# EE14434

x. Panel ECHCP ID# EE14435

xi. Panel SWITCH ID# EE14436

xii. Panel SWITCH ID# EE17861

xiii. Panel SWITCH ID# EE17862

xiv. Panel ID# EE18516

xv. Panel DISCONNECT ID# EE18523

xvi. Panel SWITCH ID# EE18544

xvii. Panel SWITCHBOARD ID# EE18548

xviii. Panel SWITCH ID# EE18550

xix. Panel SWITCH ID# EE36250

xx. Panel ATS-SA SWITCH ID# EE36251

xxi. Panel ATS-EQB SWITCH ID# EE57153

xxii. Panel ATS-ECB ID# EE57838

xxiii. Panel1 1F52 (request for more info on-site)

xxiv. Panel2 1F52 (request for more info on-site

xxv. Panel UNK DISCONNECT (req for more info on-site)

xxvi. Panel UNK PANEL1 (req for more info on-site)

xxvii. Panel UNK PANEL2 (req for more info on-site)

b. 101

i. Panel ECHCP

ii. Panel CP-1 DISCONNECT ID# EE14508

c. 101D

i. Panel SWITCH ID# EE15818

ii. Panel EUH-3 DISCONNECT ID# EE18533

iii. Panel SWITCH ID# EE8541

iv. Panel SWITCH ID# EE18543

v. Panel SWITCH ID# EE18546

vi. Panel SWITCHID# EE18547

vii. Panel HM3 DISCONNECT

viii. Panel 101D (req for more info on-site)

d. 152

i. Panel 52P-9 DISCONNECT

ii. Panel 52P-10 DISCONNECT

iii. Panel 52P-11 DISCONNECT

iv. Panel DISCONNECT 1

v. Panel DISCONNECT 2

vi. Panel DISCONNECT 3

vii. Panel DISCONNECT 4

viii. Panel DISCONNECT 5

ix. Panel DISCONNECT 6

ELECTRICAL DISTRIBUTION SYSTEM

Inspection, Testing and Maintenance The contractor shall:

1. Inspect, test and provide maintenance of the electrical power distribution system and all of its components. Molded Case Circuit Breakers will be exercised only. All other breakers will be tested using standard PM inspection and testing procedures.

2. Inspect, test and provide maintenance of the Normal Electrical system. The Life Safety Electrical system, the Critical electrical System, the emergency electrical power generation and distribution system to include the generators, switchgears and all components. This is an extensive test of the Medical Center’s Essential Electrical System (EES) conducted in coordination with the local Utility Power Company (UPC). The main electrical switch is a fused air-break that the Muskogee VA owns and that will be used to de-energize and check the main switch gear. The switch shall remain open only for as long as is necessary. During this time, the EES will be tested, inspected, and EES operation recorded, including all related components.

Deficiencies found in the EES shall be recorded with the immediate notification of the deficiency to the COR, Facilities Management. All written records shall describe work items, definitions, and references in compliance with the latest edition of the NETA and VHA Directive 2006 -056, Electrical Power Distribution System – Maintenance Testing Specifications.

3. Ground Resistance Testing: Perform tests and provide a report of the whole facility.

Electrical Equipment That Shall Be Inspected, and Tested Description

1. Switchgear and Switchboard Assemblies.

2. Transformers, Oil-filled, Dry Type, Air-Cooled, Low-voltage, Small.

3. Transformers, Oil-filled, Dry Type, Air-Cooled, Low-voltage, Large.

4. Above ground switching cubicles 36C25923P0985

5. Switches, Air, Low-Voltage.

6. Switches, Air, Medium-Voltage, Metal-Enclosed.

7. Switches, SF6, Medium-Voltage.

8. Circuit Breakers, Air, Insulated-Case/ Molded-Case.

9. Circuit Breakers, Air, Low-Voltage Power.

10. Protective Relays, Mechanical, and Solid State.

11. Protective Relays, Microprocessor Based.

12. Grounding Systems.

13. Ground-fault Protection Systems.

14. Motor Control, Motor Starters, Low-Voltage.

15. Emergency Systems, Engine Generators

Detailed Work Requirements For Specified Electrical Equipment

Manuals and documents with operating, maintenance and specifications of the electrical equipment to be inspected, tested and maintained, if available, may be obtained from the VHA Medical Center Engineers. The contractor is responsible to obtain manuals not available at the Medical Center from the equipment manufacturers.

Dry-Type Transformers (Self or Forced Air Cooled)

(1) Perform an operational check.

(2) Check for dust accumulation on the horizontal surfaces of windings and internal leads. Deenergize transformer and remove dust with vacuum cleaner or clean, dry nitrogen gas at a pressure of 25 to 50 psi. Remove corrosion from exposed metallic parts, and paint or apply corrosion inhibitor, as appropriate.

(3) Torque all connections to manufacturer’s specifications.

(4) Make sure terminal board contact surfaces are clean.

(5) Affix inspection labels.

Note: Always ensure the transformer is de-energized and offline before performing any internal inspection or maintenance.

Include infrared testing

This is a general checklist. Consult the manufacturer's recommendations for specific procedures and tests as needed.

Oil-Type Transformers

(1) Perform an operational check.

(2) Ensure gaskets and seals are tight and show no signs of oil leakage. Check the oil level gauge and ensure it changes with temperature variations. Verify the correct oil level in the conservator tank. Inspect for any oil leaks or contamination.

(3) Perform regular oil sampling and testing to assess dielectric strength. Conduct DGA testing to identify potential internal issues. Check for moisture, acidity, deterioration, or discoloration. Ensure the silica gel in the breather is fresh and functioning properly.

(4) Torque all connections to manufacturer’s specifications.

(5) Make sure terminal board contact surfaces are clean.

(6) Affix inspection labels

Note: Always ensure the transformer is de-energized and offline before performing any internal inspection or maintenance.

Include infrared testing

This is a general checklist. Consult the manufacturer's recommendations for specific procedures and tests as needed.

Switchgear (Switchgear Equipment, Medium Voltage Circuit Breakers and Protective Relays, Low Voltage Circuit Breakers, Bus Bars)

Switchgear Equipment – General

(1) Record switchgear, breaker and device nameplate information and compare with the one—line diagram. Record discrepancies and correct one-line diagram as necessary.

Fabricate and install nameplates where missing, broken or incorrect. New nameplates are to match existing similar ones in type and size.

(2) All low voltage breakers shall be exercised in conformance to manufacturer’s testing method.

(3) Primary testing method of circuit breakers will only be on the medium voltage breakers of the main distribution switch as per manufacturer’s recommendation (12.47 Kv).

(4) Inspect all electrical equipment, and report damaged, or malfunctioning equipment, loose connections or material, or any contamination that must be corrected.

(5) Check equipment for level, security to foundation, and operation of doors. Report any unfavorable environmental condition as such as excessive moisture or conducting dust that must be corrected. Clean where appropriate. Metal enclosed switchgear shall be de-energized and cleaned with a vacuum cleaner having an insulated nozzle. Insulators shall be cleaned. Remove oil deposits with approved solvent. Solvents containing hydrocarbons shall NOT be used on any plastic covered bus bars.

(6) Visually inspect the equipment ground and record the number and size of ground bus and straps. Report deficiencies.

(7) Perform insulation resistance test (using test voltage between 10 KV and 13.8 KV) and power factor test on all 12.47 KV cables. Record results. Compare to results from 2010 test report and comment on findings in written report.

(8) Affix inspection label.

Bus Bar and Bus Duct, Including Risers

(1) Inspect the insulation system on the primary bus and assemblies. Test insulation on each bus, phase-to-phase and phase-to-ground with suitable mega-ohmmeter. Record values, report deficiencies, and clean where appropriate.

(2) Bus Bars and Connection Bars - Inspect for overheating and loose connections.

Check if bus is operating at a higher load than its rating. Torque all connections to manufacturer’s specifications.

(3) Conduct an infrared scan of all accessible bus bars and bus duct. Furnish a detailed report of findings with location of abnormal conditions to the COR and/or Assistant Chief of Engineering.

(4) Perform insulation resistance test (using test voltage between 10 kv and 12.47 kv) on all 12.47 kv bus bars. Record results.

(5) Affix inspection labels to bus duct at transformers and switchgear.

Primary Disconnects

(1) De-energize entire substation, clean all insulating surfaces, and clean and dress all contacts. Measure contact resistance in micro-ohms, Megger each phase-to-ground.

Record all readings. Clean and inspect cubicle, torque all untapped connections to manufacturer’s specifications, and lubricate as necessary.

(2) Examine contacts; check the amount of wipe in closing and opening. Contacts should be clean and bright. Clean and dress contacts as required. Check condition of arcing contacts for pitting and check condition of conductors if able to get into gas filled chamber. Damaged, burned or pitted laminated contacts shall be reported.

(3) Mechanisms: Check nuts and bolts for tightness. Check pins or cotter pins and determine they are in place, and that all cotter pins have sufficient spread. Reset or replace defective pins or cotter pins. Check mechanism rods and moving parts for binding. Operate the disconnect switch several times for a functional test of all parts.

Lightly lubricate bearing points.

(4) Affix inspection labels.

Breakers

(1). Exercise all Molded Case Circuit Breakers. Manually close and trip each breaker.

Trip each breaker with each of its protective devices. Test each breaker covered by this contract (all low voltage breakers in all switchgear) using breaker manufacturer’s approved SECONDARY injection method. All breakers in switchgear, including the main incoming switchgear. shall also be tested using manufacturer’s approved PRIMARY injection method. Torque all connections to manufacturer’s specification. Record any discrepancies.

(2). Insulation of high voltage elements and control connections shall be measured with a mega ohmmeter (megger) and results recorded.

(3). Mechanisms - Check nuts and bolts for tightness. Check pins or cotter pins;

determine they are in place, and that all cotter pins have sufficient spread. Reset or replace defective pins or cotter pins. Check mechanism rods and moving parts for binding. Operate the breaker several times for a functional test of all parts. Lightly lubricate bearing points with manufacturer recommended and approved lubricant.

(4). Tripping devices and trip latches - Check that parts move freely, and that the armature of each over current trip device has sufficient freedom of travel to assure release of the breaker latch. Check the calibration and reset if necessary to avoid nuisance tripping.

(5). Load current - Measure and report any that exceeds the ampere rating of the breaker.

(6). Voltage - Check and report operating voltage of electrically operated breakers.

(7). Clean and inspect each breaker. For breaker larger than 250A, megger phase-to-phase, and phase-to-ground, and measure contact resistance in micro-ohms. Do not disassemble breakers.

(8). Enclosed breakers - Examine enclosures, the operating handle should be functional.

Inspect enclosure ground connection. Tighten any loose connections. Inspect all molded case circuit breakers for high interrupting capacity current limiting and ground fault protection. Report deficiencies. Check tripping of under-voltage devices. Contacts of auxiliary switches shall be adjusted as required or as indicated by inspection. Inspect breakers for overheating. Inspect equipment and each breaker and report damage, loose connections or material, or contamination that must be corrected. Clean where appropriate.

(9). Affix inspection labels.

(10). Adjustable molded case circuit breakers.

Meters and Instruments

(1) Control switches: Perform a functional check of the control switches and the closing relays.

(2) Meters, Relays and Instruments shall be examined and checked for calibration.

Report instruments out of calibration or that have broken glass or damaged cases.

Clean, inspect, test and calibrate over current relays. Remove each relay from its case.

Clean, inspect, and tighten all connections. Apply three multiples of relay tap current to each relay to verify manufacturer’s time current characteristics. Test each relay for instantaneous pickup. Affix dated and initialed calibration seals to all meters and instruments.

(3) Control and Instrument Transfer Switches - Check operation of control and instrument transfer switches; inspect all switch contacts. Equipment controlled by the switch that is infrequently operated shall be inspected, including an operational check of the controlled device.

(4) Indicating Lamps - Burned out lamps shall be replaced. VA will provide contractor with replacement bulbs or LED indicators.

(5) Test Blocks — Inspect for loose contacts and cracked bases or covers.

(6) Instrument Transformers — Inspect primary and secondary connections, grounding (of both frame and secondary) and potential transformer fuses. Tighten all loose connections.

Conduct and Phasing of Inspection, Testing and Maintenance

(1) The Registered Professional Engineer shall coordinate and discuss with the Chief, FMS and COR and/or Assistant Chief of Engineering, the procedures used to inspect, test, and service the equipment covered under this contract. The contractor shall coordinate the work with the COR and/or Assistant Chief of Engineering and shall immediately report the quantity and urgency for repair of any discrepancies found during the inspection.

(2) All outages shall be scheduled and approved in writing at least two weeks in advance. Outages shall be scheduled only at night and on weekends, unless otherwise approved by the COR and/or Assistant Chief of Engineering. The additional cost for this work schedule, if any, shall be included in the bid price. Normal facility working hours are 7:30am – 4:00pm, Monday - Friday, holidays excepted.

(3) The VA will neither furnish personnel to assist the contractor in accomplishing his work nor furnish tools or equipment for the inspections.

(4) Contractor shall report deficiencies that are deemed critical or catastrophic found during inspection immediately to the Chief of Engineering Service for action.

(5) The contractor may be requested to perform emergency repair work on a continuous (including overtime) basis in the event that circuits cannot be energized after inspection and maintenance have been accomplished in accordance with the contract. Additional payment for subsequent charges will be arranged by the VA COR and VA Contracting Officer via change order or separate purchase order.

COMPREHENSIVE REPORT

The contractor shall deliver to the COR and/or CHIEF of FACILITIES MANAGEMENT a comprehensive report of the performance and results of the inspections, testing and maintenance within 45 days of completion of field work. The contractor’s Registered Professional Engineer shall validate and discuss the results of the services, any recommendations, future actions and professional opinions which are contained in the report.

The written report shall contain as a minimum:

1) Company’s name, address, telephone & FAX number.

2) Name and signature of contractors who perform the maintenance and testing.

3) Contract Number, Purchase Order Number, name and number of VA Contracting Officer and name and number of COR.

4) Date and Time of work.

5) A narrative summary of the general condition of the system; a compendium of all necessary repairs or equipment replacement that should be accomplished to place the system in at peak operating efficiency; list of actions to maintain compliance with all safety and OSHA regulations, including estimated costs with statements indicating the urgency of repair.

6) Copies of contractors’ valid licenses, professional and training certificates.

7) Descriptions and model number of specialized tools and equipment used, such as torque wrench or infra-red scanning camera.

8) Location, Type, Name, and nameplate information of electrical equipment to be maintained and tested.

9) Descriptions of work items.

10) Test data.

11) List of and digital copies of all reference materials such as equipment manufacturer’s specifications, coordination study, etc.

12) Status for all electrical equipment with findings, remarks and comments. List all deficiencies, if any.

13) Recommended corrective actions, if any.

The contractor shall deliver a copy of the complete written report in PDF form. All reference materials shall be included in the electronic version of the report, either through scanning or other means of electronic text import methods.

The contractor shall include all original copies of inspection sheets in ink indicating, where applicable, the type of equipment, the manufacturer of the equipment, location (room number), inspection tests and maintenance performed on the system and the values of all meter readings taken during the inspection and testing.

CONTRACTOR QUALIFICATIONS

The Contractor shall have technical training, past performance experience in maintenance, inspection, and testing of Electrical Power Distribution System and its components in healthcare, industrial, educational, or commercial facilities for a minimum of five (5) continuous years. The field service work shall be performed by Service Engineers who have successfully demonstrated their knowledge and experience in the Field of Electrical Power Distribution Systems Testing.

The Field Service Engineer shall be capable of:

(1) Testing, assessing, evaluating, servicing, and reconditioning electrical components.

(2) Assuring that the equipment on which work has been performed is safe, reliable and acceptable for its intended purpose.

(3) Identifying defective equipment and potential safety problems, environmental hazards, and code violations. Copies of the certification documentation for the Supervising Field Service Engineer supervising the work and signing the test reports and the must be provided to the Contracting Officer, before contract award. After contract award, similar data for all certified technicians who will be assigned to work on the project must also be submitted and approved before starting work on the contract.

The Contractor shall be certified by the International Electrical Testing Association (NETA) as NETA Certified Technician, and completed the Occupational Safety & Health Administration (OSHA) approved 10-hour construction safety training. The Supervising Field Service Engineer must be accredited as a Certified Electrical Test Technologist by the NICET (National Institute for Certification of Engineering Technologists), or the NETA (National Electrical Testing Association), and have a minimum of 5 years of experience on similar major testing projects. (Persons with educational qualifications, such as a BS or higher degree in electrical engineering, may be acceptable, provided they can demonstrate, to the satisfaction of the COR and/or Assistance chief of engineering, Muskogee VA Healthcare System, that they have the required specialized knowledge and at least five (5) years experience in testing switchgear and power distribution systems.) All electrical testing Technicians assigned to the project must be certified by NICET, NETA, or must have an equivalent qualification certification.

(Persons who, by their education, training and specialized experience can qualify for certification but who have not yet applied or taken exams, may be acceptable provided they can demonstrate, to the satisfaction of the COR and/or Assistance chief of engineering, Muskogee VA Healthcare System, that they have the requisite specific knowledge and at least five (5) years of specialized experience.) Test assistants and apprentices may be assigned to the project as assistants to certified technicians at a ratio not to exceed one non-certified assistant or apprentice with two certified electrical technicians. The Contractor shall have documented safety training – either on-the-job or class-room type - in electrical safety outlined in the OSHA Standard 29 Code of Federal Regulations (CFR) 1910 Subpart S – Electrical, and the NFPA 70E – Standard for Electrical Safety in the Workplace. Training certifications shall be submitted to the COR prior to commencement of work. If no training certifications are available, the contractor shall certify in writing the names of supervisors and technicians and the training received. Submit the memorandum to the COR prior to work.

The Contractor shall have their own professional references with the most current version/edition of the following:

(1) NFPA 70, National Electrical Code.

(2) NFPA 70B, Recommended Practice for Electrical Equipment Maintenance.

(3) NFPA 70E, Standard for Electrical Safety for the Workplace.

(4) NFPA 110, Standard for Emergency and Standby Power System.

(5) OSHA Standard 29 CFR 1910, Subparts I & S. (6) International Electrical Testing Association, Inc. (NETA) – Maintenance and Testing Specifications.

The Contractor shall provide all tools, equipment, and Personal Protective Equipment (PPE) to perform the work safely, effectively, and timely. Tools, equipment, and PPE shall comply with the requirements of OSHA Standard 29 CFR 1910, Subpart I, and NFPA 70E. The C&A requirements do not apply, and that a Security Accreditation Package is not required

Contractor Registration: The contractor must have current registration through System for Award Management (SAM), https://www.uscontractorregistration.com/