Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* MAMMOGRAPHY REPORTING SYSTEM - ST. LOUIS VAMC (JC)

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 66048

SOLICITATION NUMBER* 36C25526Q0543

RESPONSE DATE/TIME/ZONE 08-07-2026 11:00 AM CENTRAL TIME,

CHICAGO, USA

ARCHIVE 15 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* DA10

NAICS CODE* 513210

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

POINT OF CONTACT*

Contracting Officer Tywanna Sparks tywanna.sparks@va.gov 913-758-9928

PLACE OF PERFORMANCE

ADDRESS Department of Veterans Affairs St. Louis VAMC - John Cochran Division

915 North Grand Blvd.

St. Louis MO

POSTAL CODE 63106-1621

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

This is a SOURCES SOUGHT announcement only. It is neither a solicitation announcement nor a request for proposal or quote and does not obligate the Government to award a contract.

Responses to this Sources Sought must be in writing. The purpose of this Sources Sought Announcement is for market research, to make appropriate acquisition decisions, and to gain knowledge of potential qualified businesses capable of providing the following:

Mammography Reporting System, St. Louis VAMC - JC ***See Statement of Work for details***

If this is within your capacity, please respond with the information below:

• Company Name

• Address

• Point of Contact

• Phone, Fax, and Email

• UEI number

• GSA Contract (as applicable)

• Capability Statement that clearly and convincingly identifies your ability to fulfill this requirement.

• Brochures of products being offered, to include specifications.

• Authorized distributor letter from OEM

Interested firms are reminded that in accordance with FAR 4.203, prospective contractors shall complete electronic annual representations and certifications to be considered for award. In addition, FAR 4.203 states that prospective contractors shall be registered in the System for Award Management (www.SAM.gov) database. All Service-Disabled Veteran Owned Small Businesses (SDVOSB) and Veteran Owned Small Businesses (VOSB) shall be verified in SBA at Small Business Search.

Point of Contact for this Sources Sought is:

tywanna.sparks@va.gov Department of Veterans Affairs Network Contracting Office -15 3450 S. 4th Street Trafficway Leavenworth, KS. 66048 http://www.sam.gov/ mailto:tywanna.sparks@va.gov

STATEMENT OF WORK

Objective The VA Saint Louis Health Care System intends to procure a replacement system for the existing mammography reporting system (MRS7). This document highlights the technical specifications and services being requested by the facility for consideration towards purchase of the units. Vendors under this proposal shall provide all equipment and accessories, installation services, and project management support.

Equipment Specifications

Requirements

• Mammography Reporting System o Customizable patient tracking and reporting – custom worklist, patient record set up o One-touch buttons to submit findings and final reports o Risk calculations using models such as Tyrer-Cuzick v8 o Integration into RIS, PACS, workstation, and voice recognition workflows o Compatible and ERA approved with future state Federal Health Record

(see “Cerner Compatibility” section o HL7 interface o Staff licensing that can be reassigned as needed o Remote and onsite training

System functionality

• The system must be able to replace the existing one, MRS7, and provide seamless integration with the existing server and PACS infrastructure

Software

- Vendor shall ensure all software operating on the device provided is supported by the original manufacturer at time of delivery.

o For example, vendor shall not provide VA Saint Louis a device utilizing the Windows XP or Windows 7 operating system as they are no longer Microsoft supported.

o Proprietary software systems are acceptable so long as vendor supports the version provided to VA Saint Louis and it is the newest version at time of delivery.

- Access to all software shall be provided to VA Saint Louis in situations where re-installation is necessary.

- Software shall be provided to VA Saint Louis with unlimited perpetual licensing for the supported life of the device.

o In cases where vendor insists on utilizing a licensing fee model this should be noted in the bid provided for VA Saint Louis consideration.

Cerner Compatibility

- All vendors providing a bid to this requirement shall provide a Cerner compatibility statement from the OEM of the equipment that they are proposing to the VA Saint Louis Health Care System.

o This statement will include an OEM attestation that the product proposed is Cerner verified and provide a list of healthcare organizations that have deployed the project with the Cerner EHR.

o The statement will also include any relevant information as to what data can be transmitted to Cerner.

o This statement will be dated within 60 days of the quote being provided to ensure it is recent and accurate.

o The statement will provide an OEM point of contact who can be reached to further discuss any questions or concerns over Cerner compatibility.

o If the device/system being proposed does not connect to the network or medical record the vendor shall note this in their proposal.

- Vendor bids that do not include a Cerner compatibility statement directly from the OEM will be discarded from consideration.

Installation and Assembly

- Vendor shall be responsible for assembly and installation of systems after notification from VA Saint Louis Biomedical Engineering that it has been delivered to station.

- Installation shall include implementation and testing of all purchased interfaces to VA electronic systems in coordination with Clinical Staff, Biomedical Engineering staff, O&IT staff, and others identified as needed.

- Install shall include unboxing and transportation of equipment to final use location.

- Assembly and install shall occur within 30 days of delivery to station.

- Vendor shall provide all necessary accessories, cables, adaptors, etc. to deliver a fully functional clinical device.

Training

- Vendor shall provide on-site clinical/applications training for relevant VA Saint Louis staff members.

- Vendor shall provide introductory system/maintenance training to VA Saint Louis Biomedical Engineering staff during installation.

- Vendor shall include all costs for travel to provide this training in their proposal.

- Vendor shall coordinate all installation and training dates with VA Saint Louis specified

Biomedical Engineering POC who will communicate internally with clinical staff.

Warranty and Service

- Service and Operator Manuals – The vendor shall provide the following documentation for the proposed system:

- Two (2) copies of operator's instruction manuals per unit purchased

- Two (2) copies of complete technical service manuals including detailed troubleshooting guides, necessary diagnostic software, service keys, schematic diagrams, parts lists, and any other resources available to the manufacturer’s service technicians.

- Two (2) copies of a system manager’s manual outlining back-up procedures, managing privilege group limits, routine tasks, etc.

- Warranty – The system, all accessories, and all software shall be covered under the manufacturer’s warranty and shall include all parts and labor for at least one year following acceptance by the VAMC.

o A manufacturer’s factory-trained Field Service Engineer shall perform installation and maintenance during the warranty period.

o The warranty period shall not begin until after the VA Saint Louis Biomedical Engineering POC has accepted the products delivery, installation, and functionality.

o The warranty shall include all manufacturer recommended Preventive Maintenance procedures for its duration.

o All available software updates and security patches will be made available to the VA Saint Louis during the warranty period.

o Vendor shall provide response to applications and technical calls within 8 hours.

o Vendor shall ship replacement parts within 48 hours of identifying necessity by

VA Saint Louis Biomedical Engineering staff.

Other Features Value added features in the vendor’s proposal that will be considered include but are not limited to:

- Options for Trade-in of existing equipment shall be proposed in bid package

- Extended Warranty options shall be outlined in bid package

- Service and Biomedical training options shall be outlined in bid package o Options for this training should include all registration, travel, and lodging costs when possible