Sources Sought Notice_36C25526Q0462.pdf
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- Attached to
- Radiology CD Burner | Columbia, MO VAMC Federal contract opportunity
- Solicitation number
- 36C25526Q0462
About this file
This is a Sources Sought Notice issued by the Department of Veterans Affairs, Network Contracting Office 15, for market research regarding a Radiology CD Burner procurement for the Harry S. Truman Memorial Veterans' Hospital in Columbia, Missouri.
The solicitation seeks one (1) fully integrated disc publishing system with robotic disc handling, integrated disc recorder(s), and integrated inkjet or thermal disc printer. The system must be compact and desktop-sized, suitable for office and medical environments, with a minimum input capacity of 150 discs and output capacity for batch processing without frequent user intervention. The equipment must support simultaneous disc recording and printing operations and accommodate CD-R/CD-RW, DVD-R/DVD+R, and Blu-ray (BD-R) media formats in standard 12 cm disc sizes. Required technical specifications include minimum 4800 dpi print resolution (inkjet) or equivalent thermal quality, full-color edge-to-edge disc printing, multiple simultaneous recording drives (minimum two), error verification capability, and included software for job creation, disc burning, label design, and printing. The system must feature a Windows-compatible user interface with batch job management, network connectivity, USB/Ethernet connectivity, and compatibility with Cerner and VA electronic health records. Additional requirements include high-duty cycle capability, continuous operation with minimal downtime, automated error handling, 120V power compatibility, and noise levels suitable for clinical settings. A manufacturer's two-year free replacement warranty with return shipping is required.
Responses are due by June 25, 2026 at 11:00 AM Central Time. Interested firms must submit company name, address, point of contact, phone/fax/email, UEI number, GSA contract information (if applicable), a capability statement, product brochures with specifications, and an authorized distributor letter from the original equipment manufacturer. All prospective contractors must complete electronic annual representations and certifications and register in the System for Award Management (SAM.gov). The contracting officer is Tywanna Sparks, reachable at tywanna.sparks@va.gov or 913-758-9928. The solicitation number is 36C25526Q0462, product service code is 6525, and NAICS code is 339112.
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Sources Sought Notice
*= Required Field Sources Sought Notice
SUBJECT* Radiology CD Burner | Columbia, MO VAMC
GENERAL INFORMATION
CONTRACTING OFFICE’S ZIP CODE* 66048
SOLICITATION NUMBER* 36C25526Q0462
RESPONSE DATE/TIME/ZONE 06-25-2026 11:00 AM CENTRAL TIME, CHICAGO, USA
ARCHIVE 15 DAYS AFTER THE RESPONSE DATE
RECOVERY ACT FUNDS N
SET-ASIDE
PRODUCT SERVICE CODE* 6525
NAICS CODE* 339112
CONTRACTING OFFICE ADDRESS Department of Veterans Affairs
Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway
Leavenworth KS 66048
POINT OF CONTACT*
Contracting Officer Tywanna Sparks tywanna.sparks@va.gov 913-758-9928
PLACE OF PERFORMANCE
ADDRESS Department of Veterans Affairs Harry S. Truman Memorial Veterans' Hospital
800 Hospital Drive Columbia MO
POSTAL CODE 65201-5275
COUNTRY
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
This is a SOURCES SOUGHT announcement only. It is neither a solicitation announcement nor a request for proposal or quote and does not obligate the Government to award a contract.
Responses to this Sources Sought must be in writing. The purpose of this Sources Sought Announcement is for market research, to make appropriate acquisition decisions, and to gain knowledge of potential qualified businesses capable of providing the following:
Radiology CD Burner for Columbia, MO VAMC ***See Statement of Requirement for details***
If this is within your capacity, please respond with the information below:
• Company Name
• Address
• Point of Contact
• Phone, Fax, and Email
• UEI number
• GSA Contract (as applicable)
• Capability Statement that clearly and convincingly identifies your ability to fulfill this requirement.
• Brochures of products being offered, to include specifications.
• Authorized distributor letter from OEM
Interested firms are reminded that in accordance with FAR 4.203, prospective contractors shall complete electronic annual representations and certifications to be considered for award. In addition, FAR 4.203 states that prospective contractors shall be registered in the System for Award Management (www.SAM.gov) database. All Service-Disabled Veteran Owned Small Businesses (SDVOSB) and Veteran Owned Small Businesses (VOSB) shall be verified in SBA at Small Business Search.
Point of Contact for this Sources Sought is:
tywanna.sparks@va.gov Department of Veterans Affairs Network Contracting Office -15 3450 S. 4th Street Trafficway Leavenworth, KS. 66048 http://www.sam.gov/ mailto:tywanna.sparks@va.gov
STATEMENT OF REQUIREMENT
1.0 Introduction
This Statement of Requirement defines the requirements of the Harry S Truman VA Medical Center - Multi-Specialty CBOC – Rolla in establishing a fixed-price order for Radiology CD Burner.
1.1 Background
Harry S Truman VA Medical Center - Multi-Specialty CBOC – Rolla requires radiology cd burner to outfit the new facility and provide services for the VA.
2.0 General Requirement
Description/Part Number* Qty U0018 - CD Burner, Radiology 1
Specifications:
1. CD Burner, Radiology
a. Fully integrated disc publishing system with:
i. Robotic disc handling mechanism
ii. Integrated disc recorder(s)
iii. Integrated inkjet or thermal disc printer
b. Compact, desktop form factors suitable for office & medical environments
c. Enclosed system to minimize dust contamination and operational noise
d. Minimum input capacity of 150 discs
e. Output capacity sufficient to support batch processing without frequent user intervention
f. Capable of simultaneous disc recording and printing operations
g. Must support the following media formats:
i. CD-R / CD-RW
ii. DVD-R / DVD+R
iii. Blu-ray (BD-R)
h. Must support industry-standard disc sizes (12 cm)
i. Integrated direct-to-disc printing technology (inkjet or thermal)
j. Minimum print resolution of 4800 dpi (inkjet) or equivalent thermal quality
k. Full-color, edge-to-edge disc printing capability
l. Ability to print custom graphics, labels, and barcodes
m. High-speed optical drives capable of:
i. Writing CDs, DVDs, and Blu-ray discs
n. Support for multiple simultaneous recording drives (minimum of 2 drives)
o. Error verification capability after disc writing
p. Included software for:
i. Job creation and scheduling
ii. Disc burning and duplication
iii. Label design and printing
q. User-friendly interface compatible with:
i. Microsoft Windows (current supported versions)
r. Ability to manage batch jobs and queue multiple projects
s. Support for network connectivity and remote job submission
t. USB and/or Ethernet connectivity
u. Network-enabled operation for shared use across multiple workstations
v. Compatibility with standard IT infrastructure in a healthcare environment
w. Ability to connect to Cerner, and current VA electronic health record
x. Designed for high-duty cycle environments
y. Capable of continuous operation with minimal downtime
z. Automated error handling and job recovery features
aa. Desktop or countertop installation
bb. Standard 120V power compatibility
cc. Noise level suitable for office or clinical settings
3.0 Warranty:
The contractor shall provide a manufacture’s two-year, free replacement warranty on units with normal wear and tear, including free return shipping, from date of delivery.
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